Regulations on Education affairs

 

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medical university prof dr paraskev stoyanov varna regulations on educational affairs varna 2013

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contents chapter one general povisions chapter two types and forms of education chapter three structure and organization of educational process section i structure management and coordination of educational process section ii academic staff educational occupation section iii organization of educational process section iv teaching documentation section v auditorium occupation chapter four administrative service to students tuition fees section i administrative service to students section ii tuition fees chapter five evaluation of knowledge examination sessions section i evaluation of student knowledge and skills current control section ii conducting semester examination sessions chapter six student status section i admission and enrollment for education section ii certification of attendance of academic disciplines and semesters section iii passing to a higher course section iv interruption of studies section v removal and suspension section vi reinstatement of student rights chapter seven practical education section i study practices

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section ii pre-graduation traineeship chapter eight completion of education section i state examinations and diploma thesis section ii graduation chapter nine student rights and obligations student council section i student rights section ii special rights and benefits section iii student obligations section iv awards and sanctions section v student council chapter ten transfer of students transitional and concluding provisions

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chapter one general povisions art 1 1 these regulations provide for the management and organization of the educational process and arrangement of student status at prof dr paraskev stoyanov medical university varna mu-varna as required by the current regulatory documents and the rules of procedure of the university 2 the regulations shall be developed in accordance with art 21 para 1 item 2 of the higher education act art 120 and art 164 of the rules of procedure of mu-varna 3 the regulations shall be adopted and approved by the academic council of mu-varna corrections amendments and addenda thereto can be made under a resolution of the academic council art 2 compliance with the regulations shall be compulsory for all the members of the academic staff students and administrative staff of mu-varna art 3 the education of students at medical university varna shall be organized and conducted in accordance with the legal and sublegal regulatory framework in force in the republic of bulgaria the rules of procedure of the university and these regulations art 4 the educational process at mu-varna shall take place at 1 basic units faculties college department and branches of the university opened under art 9 para 2 item 1 and para 3 item 3 of the higher education act 2 the respective organizational structures recognized by the legislation of the country where the education is conducted and when the educational process is carried out abroad by a foreign higher school under an agreement for joint educational activities or educational franchises 3 4 practical educational facilities that meet the legal requirements for the respective specialty vocational training centre of mu-varna art 5 1 medical university varna can organize and conduct joint education together with other higher schools including foreign ones 2 joint education under inter-university programmes or education within the framework of an educational franchise shall be performed under a collaboration agreement with accredited higher schools and in accordance with the legislative regulations in the country.

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chapter two types and forms of education art 6 1 mu-varna shall organize and conduct education of students with completed secondary education in the educational qualification degrees eqd professional bachelor in bachelor and master 2 in certain specialties mu-varna shall organize and conduct education of students with completed higher education for acquiring an educational qualification degree master art 7 1 the education of students at mu-varna shall be state-funded or by a tuition fee 2 the students enrolled in places funded by the state and the students studying by a tuition fee shall have equal rights and responsibilities in the educational process art 8 1 the education of students at mu varna shall take place in a full-time form 2 under a resolution of the academic council for specialties from the unregulated professions the university may also conduct a part-time or distance form of education in accordance with the higher education act and the legislative regulations in force 3 full-time education can also be conducted on a modular basis 4 students who have completed different forms of education shall acquire the same degree provided they have fulfilled the state requirements and have been trained according to the study plan of the respective specialty art 9 1 distance form of education shall be equal to full-time form of education in relation to the content of the study plan and the required number of credits for the respective specialty and the educational-qualification degree 2 distance form of education also may include attendance periods conducted at the basic units of mu-varna and may not exceed 30 of the full-time education in a specific specialty art 10 1 medical university varna provides education to students in the specialties medicine dental medicine pharmacy nursing midwifery health management public health health care management pharmacy management public health and health management assistant pharmacist physiotherapy assistant dental technician medical laboratory assistant x-ray laboratory assistant public health inspector social activities medical cosmetician medical optician 2 mu-varna can provide education to students in other specialties under a resolution of the academic council and in accordance with existing legislative regulations.

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art 11 the education in the specialties of the regulated professions medicine dental medicine pharmacy nursing and midwifery shall be conducted only in a full-time form and in accordance with the provisions of the ordinance on the unified state requirements for acquiring higher education in the respective specialty art 12 the education in the specialty health management for the educationalqualification degree bachelor shall be in a full-time and a part-time form the education in a full-time form shall last 8 semesters while it shall be 10 semesters in a part-time form art 13 1 the education in the specialty health care management for the educationalqualification degree bachelor shall be in a full-time and a part-time form with duration respectively 5 and 6 semesters 2 the education in the specialty health care management for the educationalqualification degree master shall be in a full-time and a part-time form with duration respectively after bachelor in the same specialty 2 semesters after bachelor in any other specialty 3 semesters art 14 the education in the specialties public health health management pharmacy management and public health and health management in russian for acquiring the eqd master shall be in a full-time and a part-time form the duration of full-time education shall not be less than two semesters art 15 1 the medical college shall provide education in the following specialties assistant pharmacist physiotherapy assistant dental technician medical laboratory assistant x-ray laboratory assistant public health inspector social activities medical cosmetician medical optician 2 the education at the medical college shall be full-time lasting three years corresponding to 6 semesters the latter of which shall be pre-graduation traineeship 3 the education in specialties of the unregulated professions at the medical college can be conducted both in a part-time or distance form of education in compliance with the requirements of the relevant legislative regulations art 16 1 the vocational training centre of mu ­ varna shall organize and conduct training for vocational education in the specialties healthcare assistant and caregiver 2 under a resolution of the academic council and in compliance with the legislative regulations the vocational training centre of mu varna can conduct training for vocational education in other specialties as well art 17 1 mu-varna shall create opportunities for acquiring a second or a new specialty within the framework of the education in one educational degree apart from the regulated ones under the requirements of the higher education act for students meeting the following

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conditions successfully completed period of education in the basic specialty semester successfully passed entrance examinations for the second new specialty provided the legislative regulations require passing such examinations average grade of previous periods of education in the basic specialty not lower than good 4,00 2 the education in the second or the new specialty can be commenced not later than the beginning of the last semester of the basic specialty 3 annually under a resolution of the academic council at the proposal of the deputyrector of educational affairs shall be determined the specialties the requirements for admission and the tuition fees for a second and or a new specialty 4 the completed second specialty shall be registered into the compulsory requisites of the diploma of completed educational-qualification degree of the first specialty and the supplement to it a separate diploma for higher education shall not be issued for a completed second specialty 5 a new diploma of higher education for the respective educational-qualification degree shall be issued for a completed new specialty in parallel with the first one 6 the education in the second or the new specialty shall be conducted in a full-time a parttime or a distance form depending on the specialty only one of the two specialties can be studied in a full-time form 7 applications for education in a second or a new specialty shall be submitted to the rector at the faculty office in which the student has been taught in the first specialty after the entry of the student status and the dean s consideration the applications shall be sent through official channels to the faculty in which the education in the second specialty shall be conducted for consideration by the dean the applications approved by the rector shall be sent to the faculty office at which the education in the second specialty shall be conducted 8 students approved for a second a new specialty shall be registered in the relevant faculty/college in compliance with all the requirements for enrollment of new students and upon payment of a semester tuition fee students studying a second specialty shall be given a new faculty number and issued a new student s book where it shall be stated that the education is in a second specialty 9 successfully passed exams in the first specialty can be recognized in the second new specialty given the volume and the content of the teaching material in the respective discipline coincides at least 80 the recognition of periods of study and passed examinations as well as the registering of the grades in the main registration book shall be done by the lecturers conducting the respective disciplines 10 the average annual results in the second new specialty shall not be a basis for the student to obtain a scholarship and be accommodated in the student halls of residence 11 since the state subsidizes the education of only one specialty for the second new specialty a tuition fee shall be paid the amount of which shall be determined annually by the

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academic council 12 graduation of students studying a second a new specialty shall be accomplished through the implementation of the study plan for the educational qualification degree of the respective second new specialty 13a student shall be entitled to study only one second new specialty art 18 the education of students at mu-varna shall be conducted in bulgarian or in english under a resolution of the academic council education of students in certain programmes modules specific disciplines or entire specialties can be conducted in another language art 19 1 the department of foreign language teaching communication and sports shall organize and implement language and specialized preparation in bulgarian language for foreigners applying to mu-varna in accordance with the ordinance on the state requirements for admission of students in higher education institutions of the republic of bulgaria 2 mu-varna shall organize and conduct language and specialized preparation in english of the applicants for training in the english-language programmes of the university 3 the education under para 1 and 2 shall be conducted in the preparatory courses for language and specialized preparation in bulgarian language english respectively and shall be implemented according to a study plan that includes compulsory academic disciplines divided into two groups with a minimum horarium of 850 academic hours for bulgarian language english and 350 hours for specialized academic disciplines 4 the education in preparatory courses for language and specialized training in bulgarian or english language shall be organized and conducted at the department of foreign language teaching communication and sports in collaboration with the departments providing specialized education in the specific disciplines art 20 foreigners can be enrolled for education which is conducted entirely in bulgarian provided they meet one of the following conditions 1 having passed the preparatory course for language and specialized training in bulgarian language at the department of foreign language teaching communication and sports of muvarna 2 successfully passed examination in bulgarian general and specialized at the department of foreign language teaching communication and sports of mu-varna 3 submission of a certificate of successful completion of language and specialized training in bulgarian language duly issued by another higher medical school in bulgaria art 21 bulgarian nationals and nationals of member states of the european union and the european economic area who have completed their secondary education at foreign schools and in their diploma of secondary education there is no grade in bulgarian language can be enrolled for education which is conducted entirely in bulgarian after successfully passing the

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examination verifying the knowledge of bulgarian language at the department of foreign language teaching communication and sports of mu-varna or after submitting a certificate of language proficiency level b2 art 22 applicants for education conducted entirely in english shall pass initially a preparatory course for language and specialized training in english or certify a level of proficiency in the language by sitting for a test in english at the department of foreign language teaching communication and sports or by submitting one of the following international certificates 1 cambridge esol exams fce level pre-advanced first certificate in english or a higher level 2 ecl level b2 or a higher level 3 ielts band 6 competent user or a higher level 4 pearson test of english general level 3 or a higher level 5 telc the european language certificates or telc language tests telc english b2 or a higher level 6 toefl ibt computer-based test a minimum score of 61 points 7 toefl pbt paper-based test a minimum score of 543 points written test a minimum score of 4.0 on a scale from 1-6 8 trinity s integrated skills in english ise exams ise ii level or a higher level art 23 1 foreign students for whom bulgarian language is not a native language shall pass obligatory training in bulgarian language as a compulsory discipline in parallel with their education this requirement shall be applied also to foreign students transferred to mu varna from abroad 2 besides being a compulsory discipline general and specialized bulgarian language shall be offered to foreign students from the 1st to the 4th course as an optional discipline too 3 foreign students from the english-language programme shall be required to take a test at the department of foreign language teaching communication and sports for european certificate of language ecl in bulgarian language for b1 level until the end of the third year and transferred students ­ until their semester graduation.

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chapter three structure and organization of educational process section i structure management and coordination of educational process art 24 1 the academic council shall determine the educational policy of the university 2 the rector of mu ­ varna shall manage the overall activities of the university related to the educational process 3 the deputy-rector of educational affairs shall implement direct management and control of the educational affairs at mu varna the management and control of the educational affairs in the respective units shall be conducted by the deans of faculties and their deputies the directors of the college and its branches and their deputies the director of the department the heads of the departments and educational and scientific sectors ess the head of student affairs office the director of the vocational training centre art 25 1 organization and coordination of the educational process shall be conducted by the deans and the directors of the college branch their deputies the head of student affairs office and the heads of departments ess 2 course leaders programme coordinators and administrative assistants in departments ess shall work together with organizers of educational affairs at dean s offices the college branch and experts from student affairs office ­ in order to ensure proper organization and administration of the educational process 3 the head of student affairs office shall render direct methodological guidance and control of the organization of the educational process planning and coordination of auditorium occupation art 26 1 the management of mu-varna shall develop a comprehensive strategy in relation to the quality of education in compliance with the national strategy of higher schools in the republic of bulgaria and shall provide suitable conditions for effective functioning of the quality management system in order to meet the determined policy and commitments to students and the society 2 the activities for providing quality management of the education at mu-varna are set out in the guidelines for quality management of education at the university art 27 1 at the proposal of the deputy-rector of educational affairs the academic council of mu ­ varna shall elect a committee on educational affairs 2 the committee on educational affairs is a consultative body to the deputy rector of educational affairs with an expert role and functions targeted at advanced development and

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modernization of education at the university updating and improving the study plans and programmes updating teaching methods improving the educational process implementing leading teaching and educational practices providing a consistent high quality level of education and its orientation towards the needs of the consumers 3 the committee on educational affairs shall report to the rector and to the academic council art 28 1 in connection with the systematic quality management of education and improvement of educational process programme councils shall be established to the specialties in the respective faculties and at the medical college and the branches 2 the members of each programme council shall be adopted by the faculty council the college council at the proposal of the dean director of the college 3 programme councils shall include student representatives from the respective specialties and representatives of employers and consumers 4 programme councils shall perform the following functions 1 systematic updating and improvement of the study plans and programmes of the specialty 2 updating of study content and teaching materials textbooks manuals handbooks in the specific disciplines 3 implementation of leading european and world teaching educational practices 4 synchronization of teaching in the specific disciplines in the specialty study plan and coordination of the study content and topics across the specific departments 5 modernization of methods of teaching and education and implementation of modern information and communication technologies and tools 6 improvement of practical training in the respective specialty 7 interaction and feedback from students in relation to the educational process 8 updating the list of databases and supervisors of internships 9 involving leading european and world experts as guest lecturers in the education in the specific specialties 10 discussion and adoption of topics managers and reviewers of the diploma theses 11 study of the educational needs in the respective specialty 12 promotion of the specialty 13 creating connections with graduate students and evaluation of their fulfillment 5 programme councils shall report their activities to the dean director of the college and the deputy-rector for educational affairs at least once per academic year art 29 in connection with the systematic quality management of education the university management shall provide 1 conducting an ongoing audit of the educational process at the basic units and branches regulated by the guidelines for quality management of education at mu-varna 2 mandatory exchange of information and feedback from students;

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3 evaluation and monitoring of customer satisfaction 4 adherence to the principle of transparency regarding its consumers and academic staff by providing information on the existing problems in the educational process the measures taken and the results achieved 5 conditions for information and guidance for students on the opportunities for education development and creation of specialists provided by mu-varna art 30 administrative service of the educational process shall be implemented at 1 student affairs office 2 dean s offices of faculties the dean s office includes the employees who perform the administrative services in the faculty and it is headed by the dean and his/her deputy 3 student offices of the college the branch and the vocational training centre 4 departments ess by the technical assistants and administrative assistants section ii academic staff educational occupation art 31 1 the education of students at the university shall be conducted by lecturers under full-time employment contract guest lecturers and part-time lecturers according to art 48 and art 52 of the higher education act 2 the number of scientific-lecturing staff in the structural units of the university shall be determined by the 1 horarium of academic disciplines according to approved study plans 2 number of students lecture streams and training groups 3 nature and specifics of academic disciplines 4 regulations approved by the academic council 5 requirements of accreditation procedures 6 structural requirements of the university 7 economic viability art 32 in relation to their scientific-lecturing activities lecturers of the academic staff of mu varna shall be entitled to 1 develop and teach the study content of their discipline freely complying with the requirements of the study plan the study programme and the decisions of the programme council the development of the world science and the practical needs 2 use the training facilities and information resources of the university for preparation and conduct of the education of students for their academic development and scientific advancement 3 receive remuneration for their work including their scientific-lecturing activities according

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to the concluded employment agreements and the internal regulations on lecturing staff salary at mu -varna 4 recognition and protection of their rights as lecturers and authors 5 respect for their dignity during the implementation of their employment obligations as lecturers 6 other rights under the laws of the country and the internal regulations of mu-varna art 33 in relation to the educational affairs at the university lecturers of the academic staff of mu varna shall 1 conduct regularly the assigned by the head of the department ess courses of study at a high scientific and methodological level and adopt modern forms and methods of education 2 comply with the approved time schedules volume of educational and other obligations and the terms of their implementation 3 develop and announce according to the approved manner a description of the conducted by them educational course lectures and practical classes including titles and sequence of topics from the study content recommended reading method of formation of evaluation and the form of knowledge and skills assessment 4 update regularly the study programmes and the content of the conducted by them disciplines in compliance with the current developments in the specific field and the practical needs and requirements of the labour market 5 recommend sources for preparation of students develop and provide according to a regulated manner the teaching materials and resources for the specific disciplines conducted by them 6 conduct systematic monitoring and report student achievement by providing information to the respective dean s offices student offices of the college and the branch not later than two weeks after carrying out the assessment 7 conduct examinations according to the approved time schedules and promptly report the results in the established order and on time 8 participate actively in the preparation of documents for accreditation and post-accreditation monitoring 9 participate in admission campaigns according to the organization created by the management and the assigned obligations 10 provide consultations to students according to a schedule approved by the department ess 11 observe ethical standards of conduct in their relationships to students colleagues and the academic management 12 perform other tasks assigned by the head of the department ess the department council the faculty council the college council and the academic management of the university as well as obligations under the rules of procedure of mu-varna these regulations or their employment contract.

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13 observe the requirements provided for in the regulations of the university art 34 1 the academic council shall approve the norm of annual auditorium and non auditorium occupation of academic staff 2 each member of the scientific-lecturing staff shall be obliged to accomplish an annual norm of lecturing occupation determined by the academic council as well as additional occupation assigned by the head of the department ess up to a volume approved by the academic council 3 each lecturer shall report systematically their academic occupation according to the established order art 35 1 the accomplished educational activities and lecturers occupation shall be registered in the departments ess and shall be reported on the student affairs office human resources department and in the electronic system of the university 2 annually within one month after the beginning of the academic year each department ess shall submit an informative analysis of the planned annual academic occupation completed in a standard form to the student affairs office in paper and in an electronic format 3 systematically in each department ess information in a standard formabout the current individual semester lecturer s occupation shall be completed and maintained which upon request shall be submitted to the student affairs office and human resources department 4 the head of the department ess shall verify the regularity of the reports on the individual academic occupation of lecturers in the respective department every month 5 within one month after the end of the semester each department ess shall submit a summary report in a standard form of the lecturers occupation in paper and in an electronic format to the student affairs office section iii organization of educational process art 36 1 the education of students shall be implemented through auditorium and nonauditorium work conducting lectures seminars and practical including laboratory exercises training and pre-graduation traineeships and internships development of course projects and diploma theses study visits participation in extracurricular activities and other contemporary and interactive forms of education and self-study 2 the lecture course shall be conducted by habilitated lecturers upon exceptional and justified needs and upon a resolution of the academic council lecture hours may be delivered by lecturers without an academic rank but not more than 30 per cent of the total number of disciplines in the study plan of the specialty 3 eminent scientists lecturers and experts from the practice may be invited to deliver

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lectures in specific disciplines determined by the programme council of the specialty upon a resolution of the faculty council the college council and in compliance with the limitation under the preceding paragraph 4 laboratory and practical exercises shall be conducted both by lecturers with or without an academic rank art 37 1 lectures shall be carried out in lecture streams and or courses practical exercises clinical laboratory seminar etc educational practices and pre-graduation traineeship shall be held in training groups or subgroups 2 the number of lecture student streams as well as the number of student groups for seminars exercises and internships in courses and specialties shall be determined annually at the beginning of the academic year in the dean s offices student affairs offices of the college and the branch after prior concordance with the student affairs office depending on the number of enrolled students and in accordance with the requirements of art 38 of these regulations 3 merging students from different specialties in lecture streams shall be acceptable for academic disciplines in which the horarium and the study content are the same for the respective specialties art 38 1 distribution of students in groups shall be performed by the organizers of educational affairs of the respective faculties medical college branch after prior concordance with the dean director and the student affairs office so that their number shall not be less than 10 people for the specialties health management and health care management 8 people ­ for all other specialties 5 people ­ for foreign lsp education 2 recommended average number of students in a group shall be 10-12 people maximum number of students in a group shall be determined by the specifics of the disciplines taught in the specialty the available training facilities and the academic staff and the opportunities to provide a qualitative educational process 3 in some disciplines due to the specifics of training and the need to provide training facilities and academic staff groups can be divided into subgroups at the proposal of the head of department ess and after concordance with the head of the student affairs office 4merging student groups for the conduct of seminars and laboratory exercises shall be allowed provided it is required by the needs of the educational process 5 compliance with the distribution in groups for attending seminars and practical courses shall be mandatory in exceptional cases in the presence of valid reasons lecturers may allow some students to attend seminars together with other groups the permission shall be a single act 6 foreign students in bulgarian language programmes shall be distributed in all groups evenly 7 transfer of students from one group to another shall be allowed upon a resolution of the dean of the respective faculty the director of the college branch not later than two weeks

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