Laporan Tahunan 2011

 

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laporan tahunan 2011 2011 annual report arkib negara malaysia national archives of malaysia www.arkib.gov.my

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laporan tahunan annual report 201 1 arkib negara malaysia national archives of malaysia

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hak cipta arkib negara malaysia 2012 hak cipta terpelihara tiada bahagian daripada terbitan ini boleh diterbitkan semula disimpan untuk pengeluaran atau ditukarkan ke dalam sebarang bentuk atau dengan sebarang alat juga pun sama ada dengan elektronik gambar serta rakaman dan sebagainya tanpa kebenaran bertulis daripada arkib negara malaysia terlebih dahulu copyright of the national archives of malaysia 2012 copyright reserved no part of this publication is to be reproduced stored in a retrieval or transmitted in any form or by any means whether electronic photograph and recordings etc without prior written permission from the national archives of malaysia diterbitkan oleh published by arkib negara malaysia national archives of malaysia jalan duta 50568 kuala lumpur issn 0128-4363 rekabentuk dan dicetak oleh designed and printed by omr press sdn bhd

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perutusan menteri message from the minister 04 10 33 71 06 11 41 79 perutusan ketua pengarah message from the director general 08 13 49 visi misi dan objektif vision mission objective 09 25 63 ahli lembaga penasihat members of the advisory board pengurusan tertinggi top managements carta organisasi organisation chart profil anm anm profile bahagian khidmat pengurusan management service division bahagian perancangan dan penyelarasan planning and coordination division bahagian pengurusan rekod kerajaan bahagian pengurusan arkib bahagian pengembangan advocacy division government records management division archives management division bahagian pengurusan penyelidikan dan dokumentasi research and documentation management division bahagian arkib negarawan statesmen archives division 101 113 cawangancawangan negeri state branches 107 117 appendices pertubuhan ikhtisas antarabangsa international professional organisations laporan kewangan financial report lampiran isi kandungan content

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perutusan national archives of malaysia annual report 2011 perutusan menteri message from the minister tahniah diucapkan kepada arkib negara malaysia atas penerbitan laporan tahunan 2011 segala pencapaian sepanjang 2011 dirakam dan dipersembahkan dalam penerbitan ini sebagaimana peranan arkib negara malaysia dalam menjaga khazanah warisan negara sepanjang 2011 arkib negara malaysia telah banyak membantu menjayakan segala perancangan dan pelaksanaan program di peringkat kementerian penerangan komunikasi dan kebudayaan kpkk terima kasih diucapkan kepada seluruh warga arkib negara malaysia yang memberikan komitmen yang tinggi dalam memastikan kejayaan program-program yang dianjurkan congratulations to the national archives of malaysia on the publication of the annual report 2011 accomplishments throughout 2011 were recorded and presented in this publication in line with the national archives of malaysia s role in protecting the heritage treasures of the nation throughout 2011 national archives of malaysia has helped ensure the success of the planning and implementation of programmes at the level of ministry of information communication and culture my sincere thank you to all staff at the national archives of malaysia who have given a high commitment in ensuring the success of programmes organised 5

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laporan tahunan 2011 message arkib negara malaysia saya juga ingin merakamkan tahniah atas kejayaan arkib negara malaysia apabila sekali lagi menerima anugerah penarafan 5 bintang malaysia government portals and websites assessment mgpwa bagi portal jabatan semoga pengiktirafan ini menjadi pembakar semangat untuk arkib negara malaysia terus mengorak langkah memantapkan lagi pengisian portal jabatan bukan setakat itu sahaja arkib negara malaysia juga perlu sentiasa peka dengan setiap perubahan teknologi supaya peranan jabatan dapat diperbaiki dan diperkemaskan lagi dalam merealisasikan hasrat kerajaan seterusnya mampu memberikan perkhidmatan yang terbaik kepada masyarakat perkara ini perlulah disokong dengan kesungguhan dan kegigihan setiap warga arkib negara supaya setiap perancangan yang direncanakan berjalan dengan lancar harapan saya agar arkib negara malaysia terus bergerak ke hadapan membawa kecemerlangan yang telah diperoleh bagaimanapun jangan cepat berasa selesa dengan pencapaian tersebut sebaliknya setiap teguran dan kelemahan perlu dijadikan panduan untuk dibaiki dalam meningkatkan imej jabatan i would also like to express congratulations on the success of the national archives of malaysia having once again being the recipient of the 5 star ratings award by the malaysia government portals and websites assessment mgpwa for the departmental portal hopefully this recognition serves as a morale boost for the national archives of malaysia to stride forward and steadily strengthen the department s portal contents furthermore the national archives of malaysia should also be sensitive of any changes in technology so that the role of the department can be improved and further fine tuned in realising the government s aspiration to provide the best service to the community this matter should be supported by the commitment and dedication of every member of the national archives in ensuring that each planned schedules is progressing well i sincerely hope that the national archives of malaysia continues to move forward to bring the excellence that has been achieved however do not be quick to feel comfortable with the achievements as each comment and weakness should serve as a guide for remedy in enhancing the image of the department harapan saya agar arkib negara malaysia terus bergerak ke hadapan membawa kecemerlangan yang telah diperoleh i sincerely hope that the national archives of malaysia continues to move forward to bring the excellence that has been achieved dato seri utama dr rais yatim menteri penerangan komunikasi dan kebudayaan minister of information communication and culture 6

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perutusan national archives of malaysia annual report 2011 perutusan ketua pengarah message from the director general alhamdulillah syukur ke hadrat allah swt kerana dengan izinnya dapat saya memberikan sepatah dua kata dalam laporan tahunan arkib negara malaysia bagi tahun 2011 dalam tahun 2011 arkib negara malaysia telah banyak melaksanakan penambahbaikan serta pembaharuan dalam mengurus dan memelihara khazanah warisan negara arkib negara malaysia telah membuktikannya apabila berjaya menganjurkan persidangan dan perhimpunan agung southeast asia-pacific audiovisual archive association seapavaa ke-15 arkib negara malaysia bukan sahaja berjaya mencipta nama dipersada antarabangsa bahkan membantu memperkenalkan bangunan pusat pendokumentasian dan pemeliharaan audiovisual negara arkib negara malaysia sebagai pusat pengurusan bahan audiovisual di negara ini kepada masyarakat tempatan dan antarabangsa di samping itu arkib negara malaysia bersama arkib negara filipina selaku tuan rumah juga telah berjaya menganjurkan mesyuarat lembaga eksekutif sarbica ke-18 di manila dan seminar antarabangsa bertajuk bridging the worlds through the management of electronic records selain itu dalam memantapkan lagi peranan arkib negara malaysia dalam menyimpan dan memelihara khazanah negara sebuah lagi bangunan arkib negara malaysia cawangan negeri iaitu bangunan arkib negara cawangan pahang telah dirasmikan oleh kebawah duli yang maha mulia sultan pahang pada 23 jun 2011 bangunan ini merupakan bangunan arkib cawangan negeri yang ketiga dibina selepas arkib negara cawangan kedah dan sabah alhamdulillah all thanks to the almighty for through his grace has enabled me to give a few words in the annual report of the national archives of malaysia for the year 2011 in 2011 the national archives of malaysia has vastly made improvement and innovations in managing and preserving the nation s heritage treasures national archives of malaysia has proven that it has successfully host conference and general assembly of the 15th southeast asia ­ pacific audiovisual archive association seapavaa national archives of malaysia has made its name not only internationally but also help promote the national centre for audiovisual documentation and conservation building at the national archives as a centre for audiovisual materials management centre for local and international communities in addition the national archives of malaysia and the national archives of philippines has successfully co-hosted organising the 18th executive board meeting of sarbica in manila and an international seminar entitled `bridging the worlds through the management of electronic records besides that in enhancing the role of national archives of malaysia in storing and preserving the nation s treasures another state branch of the national archives of malaysia i.e the pahang branch was officially opened by his royal highness the sultan of pahang on june 23rd 2011 this building is the third state branch built by the national archives after kedah and sabah branches 7

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laporan tahunan 2011 message arkib negara malaysia arkib negara malaysia sekali lagi mencipta nama apabila portal rasmi jabatan menerima anugerah penarafan 5 bintang malaysia government portals and websites assessment mgpwa oleh multimedia development corporation mdec jabatan ini juga turut diiktiraf sebagai rakan integriti oleh institut integriti malaysia menjadikan agensi pertama di bawah kementerian penerangan komunikasi dan kebudayaan menerima pengiktirafan ini dalam usaha memartabatkan sejarah warisan negara pula arkib negara melalui kementerian penerangan komunikasi dan kebudayaan telah menganjurkan program mengenang tokoh negarawan allahyarham tun haji abdul razak program tahunan itu adalah usaha jabatan untuk mengenang jasa dan sumbangan tokoh-tokoh negarawan kepada negara saya amat berbangga dengan pencapaian arkib negara sehingga kini di kesempatan ini saya merakamkan penghargaan dan terima kasih kepada semua warga arkib negara yang telah berusaha gigih mencari idea baru dalam usaha menzahirkan arkib negara sebagai sebuah jabatan yang terbilang dalam pengurusan rekod dan peranannya sebagai pusat arkib dan penyelidikan negara yang unggul akhir kata saya ingin menyeru warga arkib negara agar terus berusaha melengkapkan diri dengan kemahiran ilmu pengetahuan dan sifat peribadi yang mulia serta bekerja dalam satu pasukan untuk menunaikan amanah rakyat dan hasrat kerajaan national archives of malaysia once again made its name when the official portal of the department received 5 star ratings by the malaysia government portals and websites assessment mgpwa of the multimedia development corporation mdec the department is also recognized as partner of integrity by the integrity institute of malaysia making it the first agency under the ministry of information communication and culture to receive this recognition in an effort to uphold the legacy of the nation s heritage the national archives through the ministry of information communication and culture organized the programme on reminiscence of statesman the late tun haji abdul razak this annual programme is another department s effort in remembering the services and contributions of prominent statesmen to the nation i am very proud of the achievements of the national archives up to now on this occasion i extend my appreciation and gratitude to all staff of the national archives who have worked relentlessly looking for new ideas in the realization of the national archives as a department of distinction in records management and its role as the nation s centre of excellence for archives and research finally i would like to urge the national archives staff to continue to endeavour and equip themselves with skills knowledge and personal qualities of virtue as well as working in a team to honour the trust of the people and the government s aspiration hajah daresah haji ismail ketua pengarah arkib negara malaysia director general national archives of malaysia 8

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visi misi of malaysia national archives objektif annual report 2011 visi vision menjadi pusat arkib dan penyelidikan negara yang unggul becoming the nation s premier archive and research centre objektif objective · meningkatkankecekapanpengurusan rekod kerajaan melalui khidmat nasihat dan penguatkuasaan akta arkib negara 2003 · meningkatkankesedaranpenjawatawamuntuk memelihara rekod kerajaan yang bernilai sebagai memori institusi · memperolehikoleksibahandarisumber tidak rasmi melalui hadiah sumbangan derma pembelian dan sebagainya · memeliharabahanarkibsebagaiwarisannegara mengikut piawaian yang telah ditetapkan · menggalakkanpenggunaanbahanarkibsebagai sumber rujukan dan penyelidikan melalui kemudahan capaian · mempertingkatkankesedarandanpenghayatan sejarah negara melalui penggunaan bahan arkib · memperluaskanpenyebarandanpenggunaan bahan arkib melalui penggunaan teknologi terkini pameran penerbitan dan sebagainya · meningkatkanjumlahpelawatkearkibnegara dan memorial melalui program dan aktiviti yang terancang · to improve competent management of government records through advisory services and the enforcement of the national archives act 2003 to heighten awareness among civil servants on the need to preserve valuable government records as an institutional memory to acquire a collection of archival materials from unofficial sources through gifts contributions donations purchases and other means to preserve archival materials as the nation s heritage in accordance with prescribed standards to encourage the use of archival materials as reference and research resources through easy accessibility to heighten awareness and appreciation of the nation s history through the use of archival materials to expand the dissemination and use of archival materials through the use of latest technology exhibitions publications and other means to increase the number of visitors to the national archives and memorials through planned programmes and activities 9 misi mission memastikan rekod negara yang bernilai kekal dipelihara menyediakan perkhidmatan rujukan dan kemudahan penyelidikan yang terbaik serta memasyarakatkan bahan arkib dan sejarah ensuring valuable records of the nation are permanently preserved providing reference services and excellent research facilities as well as communalising of archival and historical materials · · · · · · ·

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members of the advisorymalaysia laporan tahunan 2011 arkib negara board pengerusi chairman yb puan hajah nancy binti shukri 1 2 3 4 5 6 7 8 ahli lembaga penasihat members of the advisory board ahli-ahli members 1 2 3 4 5 6 7 ybhg tan sri abdul kadir mohamad ybhg dato sri kamaruddin bin siaraf ybhg prof datuk dr zainal bin kling ybhg prof dr abdullah zakaria bin ghazali ybhg tan sri dato hj alimuddin bin hj mohd dom ybhg prof madya dr adnan bin jamaludin ybhg dr hajah samsiah binti muhamad sehingga until 18 september 2011 8 pn nor aini binti abd razak 10

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11 pengurusan tertinggi arkib negara malaysia top management ketua pengarah director general dr hajah samsiah muhamad sehingga until 18.9.2011 timbalan ketua pengarah perancangan dan pengurusan deputy director general planning and management azemi abdul aziz mulai since 11.4.2011 timbalan ketua pengarah penyelidikan dan pengembangan deputy director general research and advocacy hajah daresah haji ismail pengarah bahagian perancangan dan penyelarasan director planning and coordination division pengarah bahagian pengurusan rekod kerajaan director government records management division pengarah bahagian pengurusan arkib director archives management division pengarah bahagian khidmat pengurusan director management services division pengarah bahagian pengembangan director advocacy division pengarah bahagian pengurusan penyelidikan dan dokumentasi director research documentation management division normah sheikh abdullah azemi abdul aziz sehingga until 10.4.2011 pengarah bahagian arkib negarawan director statesmen archives division haji abu rahman haji ahmad mulai since 17.11.2011 hajah yatimah rimun hajah mahfuzah yusof azimah mohd ali faridah ishak savumthararaj a/l gopal mulai since 5.9.2011 nor zahriah md razally ihsan haji hassan mulai since 5.9.2011 sehingga until 31.3.2011 mulai since 5.9.2011 sehingga until 28.8.2011

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ketua pengarah director general timbalan ketua pengarah perancangan dan pengurusan deputy director general planning and management timbalan ketua pengarah penyelidikan dan pengembangan deputy director general research and advocacy bahagian perancangan dan penyelarasan planning and coordination division bahagian khidmat pengurusan management services division cawangan negeri states branches bahagian pengembangan advocacy division bahagian pengurusan rekod kerajaan government records management division bahagian pengurusan penyelidikan dokumentasi research documentation management division bahagian pengurusan arkib archives management division bahagian arkib negarawan statesmen archives division seksyen konsultasi dan latihan consultancy and training section seksyen teknologi maklumat information technology section cawangan sabah sabah branch cawangan sarawak sarawak branch seksyen rujukan dan akses reference and access section seksyen pembangunan dan pengurusan aset development and assets management cawangan terengganu terengganu branch cawangan kelantan kelantan branch cawangan pulau pinang penang branch memorial tun dr ismail tun dr ismail memorial cawangan kedah perlis kedah perlis branch cawangan johor melaka negeri sembilan johore malacca negeri sembilan branch seksyen pentadbiran dan kewangan administration and finance section cawangan perak perak branch cawangan pahang pahang branch seksyen perkhidmatan pusat rekod records service centre section seksyen perolehan acquisitions section seksyen penyelidikan khas negara national special research section seksyen dokumentasi documentation section seksyen perancangan dan pemuliharaan planning and conservation section seksyen dasar standard dan pengurusan kualiti policy standards and quality management section seksyen pengurusan rekod elektronik electronic records management section seksyen pemeliharaan dan reprografi preservation and reprography section seksyen arkib pandang dengar audio visual archives section seksyen perkhidmatan repositori repository services section seksyen pengurusan arkib negarawan statesmen archives management section seksyen hubungan antarabangsa international relations section seksyen sumber manusia human resource section rumah kelahiran tan sri dr p.ramlee tan sri dr p.ramlee birth place seksyen rekod penting dan pemulihan bencana vital records and disaster recovery seksyen panducari finding aids section seksyen pameran dan arkib pendidikan exhibition and educational archives section seksyen penerbitan dan percetakan publications and printing section memorial pengisytiharan kemerdekaan proclamation of independence memorial memorial tunku abdul rahman putra tunku abdul rahman putra memorial seksyen inspektorat inspectorate section seksyen pelupusan rekod records disposal section seksyen arkib digital digital archives section seksyen perhubungan awam dan promosi public relations and promotion section memorial tun abdul razak tun abdul razak memorial pustaka peringatan p.ramlee p.ramlee memorial galeria sri perdana sri perdana gallery memorial tun ghafar baba tun ghafar baba memorial carta organisasi arkib negara malaysia organisational chart national archives of malaysia rumah merdeka independence house rumah kelahiran tun dr mahathir tun dr mahathir birth place memorial tun hussein onn tun hussein onn memorial pustaka perkhidmatan awam public service memorial 12

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warga arkib negara malaysia national archives of malaysia staff 2011

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profil arkib negara malaysia profile of the national archives of malaysia

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profile national archives of malaysia annual report 2011 profil arkib negara malaysia tahun year 1 disember 1957 1 februari 1961 november 1962 1963 15 februari 1966 31 ogos 1966 31 ogos 1966 5 disember 1966 20 julai 1967 peristiwa events public records office ditubuhkan tuan haji mubin sheppard dilantik sebagai keeper of public records the public records office was established tuan haji mubin sheppard was appointed as the keeper of public records mula menduduki bangunan persekutuan di petaling jaya start to occupy federal building in petaling jaya dr f.r.j verhoeven pakar arkib dari unesco menggantikan tuan haji mubin sheppard dr f.r.j verhoeven archival expert from unesco replacing tuan haji mubin sheppard public records office ditukar nama kepada jabatan arkib negara malaysia public records office was renamed department of national archives of malaysia encik alwi jantan dilantik sebagai pengarah arkib negara malaysia menggantikan dr f.r.j verhoeven mr alwi jantan was appointed as the director of national archives of malaysia replacing dr f.r.j verhoeven akta arkib negara no 44/1966 dikuatkuasakan the national archives act no 44/1966 was enforced satu bahagian baru iaitu perkhidmatan perpustakaan negara ditubuhkan a new division known as national library services was established bangunan pusat urusan rekod dirasmikan oleh timbalan perdana menteri yab tun abdul razak the records centre management building was officially opened by the deputy prime minister yab tun abdul razak lembaga penasihat arkib negara yang dianggotai oleh 5 orang ahli dibentuk national archives advisory board consisting of 5 members was formed majlis arkib antarabangsa cawangan rantau asia tenggara sarbica ditubuhkan pengarah arkib negara malaysia dilantik sebagai pengerusi sekretariat dan setiausaha adalah arkib negara southeast asia regional branch of the international council on archives sarbica was established director of national archives of malaysia was appointed as chairman national archives is the secretariat and secretary mesyuarat pertama lembaga penasihat diadakan first meeting of the advisory board was held senarai penerimaan arkib negara malaysia 1957-1967 yang lengkap diterbitkan buat kali pertama dalam masa 10 tahun a complete national archives of malaysia accession list 1957-1967 was published for the first time in 10 years jawatan pengarah ditukar kepada ketua pengarah dan nama jabatan ditukar kepada jabatan arkib negara dan perpustakaan negara the post of director was changed to director general and the department s name changed to the department of national archives and national library pejabat cawangan pertama iaitu pejabat wilayah selatan ditubuhkan di johor bahru the first branch office i.e the southern regional branch office was established in johor bahru encik saad marzuki dilantik sebagai ketua pengarah arkib negara malaysia mr saad marzuki was appointed as the director general of the national archives of malaysia pejabat cawangan sarawak ditubuhkan sarawak branch office was established puan zakiah hanum dilantik memangku jawatan ketua pengarah arkib negara ms zakiah hanum appointed as acting director general of the national archives of malaysia jabatan perpustakaan negara diasingkan dan nama jabatan ditukar semula sebagai arkib negara malaysia department of national library was separated and the department s name changed to national archives of malaysia peletakan batu asas bangunan arkib negara malaysia di jalan duta laying of the foundation stone for the national archives of malaysia building in jalan duta 11 julai 1968 15 julai 1968 1969 1971 mei 1972 19 februari 1973 1 julai 1976 1977 jun 1977 12 november 1977 15

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