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MarqueeGuide
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table of contents what styles of marquee are available 2 marquee ancillaries and safety 3 hiring a marque for your wedding 4 hiring a marquee for corporate events 5 hosting a party in a marquee 6 sporting events 7 how big a marquee do you need 8 your marquee hire checklist and personal organizer 9 final thoughts on marquee hire 10[close]
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hosting major events in life can throw one very pressing problem into the mix that of space or to be more precise the lack of it aside from being costly affairs those big occasions like weddings corporate events parties or sports events are by nature ones with a high attendance rate on a practical level large groups of people take up a lot of room most of our homes aren t designed to accommodate very big parties of people high numbers of invitees often means you can t comfortably or practically host an event inside your own home in addition hiring hotel function rooms sometimes sits outside of people s entertainment budgets even when cost isn t so much of an issue some people feel that hosting their special event on unknown territory seems too impersonal in all such circumstances a marquee is the perfect solution there s a growing trend these days for people to host their weddings and other parties at home rather than celebrate in an unknown environment the good news is that many homes while not capable of accommodating large parties indoors can cater for them in their gardens or grounds this is where the marquee provides an excellent and elegant covered area for events to be held in on the other hand some establishments such as hotels are willing to allow clients to arrange for professional marquee companies to set up their event space on their grounds so if the home option isn t possible there is always this as a stylish and effective solution whatever the circumstances and whatever the event the marquee represents many advantages in this guide to marquee hire we ll outline the many different options available to you so you can make the right decisions when it comes to hosting your marquees come in a surprising range of sizes shapes and even colors many of us have the idea of marquees as white gazebolike structures with apex roofs while that style of marquee is an ideal solution for some it s not the only kind available in fact there are marquees which are designed as semi-permanent and these sorts of structures are great if you are planning a series of consecutive events over a period of time herewith is your ten page guide to hiring a marquee we ve even included a check list to help your decision making go smoothly whatever choice you eventually make very best of luck and good wishes for your special event don t hire a marquee until you have read this guide page 1[close]
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what styles of marquee are available as we mentioned before there are many different types of marquee available these are however categorized into four quite distinctive and separate groups each has its own merits and is suited to fit a variety of needs 1 the traditional marquee what is known as the traditional marquee has guy ropes to secure it and central poles as part of its main support system for obvious reasons traditional marquees aren t always the best choice where the site room is limited this is because the reach area of the guy ropes can take up a fair amount of space traditional marquees are however great on soft ground graveled tree barked or lawned areas 2 the clear or open span marquee the clear or open span marquee fits the bill when a traditional marquee with guy ropes won t it has neither guy ropes nor central poles as part of its support system it therefore leaves the surrounding areas free from obstacles and the interior is clear of them too allowing for greater flexibility in terms of positioning of furniture etc inside the enclosure 3 the chinese hat or pagoda style marquee the chinese hat or pagoda style marquee is also ideal if greater freedom of interior movement is required and eliminating the obstacles that guy ropes present is to be avoided chinese hats or pagodas are supported without the need for either of these 4 semi permanent marquees and structures the rather confusing term `semipermanent is used to describe marquee type structures which have more durability and physical stability than say the traditional marquee the latter may be ideal for a one off event but if a series of parties or celebrations is to be held on the same ground consecutively then semi-permanent marquees are perfect what exactly does semi-permanent mean in theory semi-permanent would mean `temporary or not entirely permanent in truth a semi-permanent marquee sits somewhere between temporary and permanent these marquees are built to a hardier specification and can happily be in situ for many months at a time marquees extra features there are also additional features to consider when you are hiring a marquee covered walkways for example are particularly popular with bridal parties especially if the wedding takes place in climes where a little rain may be expected it s a well known fact and traditional courtesy that the bride must be protected from the elements no matter what time of year or climate she marries in don t hire a marquee until you have read this guide page 2[close]
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marquee ancillaries and safety with any event that involves large groups of people safety is always of paramount importance so before you hire a marquee from a company make sure their product and practices are respectively built and carried out with this in mind a reputable marquee hire company will only rent you structures that are sound in construction and made of approved and safe materials depending on where you are in the world the safety compliance regulations will be different this guide is written in a broad sense so referencing guidelines for specific areas would be impractical however there are some overall procedures that apply in general no matter where you live find out from your hire company what their adherence to the following is 1 what is the wind-load rating of their marquees 2 do their marquee covers comply with any applicable safety guidelines 3 arethefiredoorsfeaturedasregularlyasanyapplicableguidelinesstatetheyshouldbe marquee flooring the suspended floor system is one of the most innovative in the world of marquee design how does it work it s settled on a steel framework which ensures a firm and flat floor the floor itself is interlocked with the wall this leaves obliterates the possibility of draughts and/or dangerous cracks marquee walls and windows most of the best marquee structures these days comprise of hard pvc walls hard material side panels help to create solidity in the structure and they also help cut heating costs no matter what the weather hard panel sides eliminate noise problems created by wind and protect the attendants from any adverse weather conditions it s just like being inside there is also usually an option of windows if required these can either be glass or those made of soft materials in either case the windows can be opened up for increased ventilation marquee doors some of the more solid style marquees will incorporate aluminum doors with glazing there is also the option of pvc fire safe doors the latter feature being an important one if you need to adhere to certain safety regulations marquee roofs most marquee roofs are made from polyester that has been coated with pvc roof fixtures that overhang the side walls allow rainwater to divert to the marquee s gutter system again this sort of attention to detail is an important consideration if the marquee is to be used when rain might be expected marquee ventilation marquee ventilation is often controlled by the inclusion of air vents in the roof area these vents are easily adjusted and are a real asset when it comes to the prevention of condensation and maintaining a fresh environment free of stale air don t hire a marquee until you have read this guide page 3[close]
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hiring a marque for your wedding there are lots of advantages to using a marquee for your outdoor wedding service or wedding reception party the key benefit is that the marquee offers a stylish awning which not only sets an elegant scene but can provide shelter from any unpredictable weather like wind even overt heat and rainfall the weather can be the enemy of the bride s recently styled hair and expensive dress maybe you re wondering whether to host the whole service in the marquee or simply to hold your after service reception there the marquee thankfully is adaptable to all options use our guidelines and checklist to help choosing the right one for you easy you ll want to consider things like catering and entertainment so size will be a consideration marquees are ideal for wedding photographs if weather prohibits outdoor shots most marquees are white and have window facilities so a fresh clean light is cast inside this sort of light is very flattering when it comes to photographs so if there s a possibility of unfriendly weather on the big day you needn t worry many professional photographers are accustomed to taking photographs inside marquees in fact some say the light is a soft filtered one that adds something to the final result if you re hiring a marquee to use in your own grounds then it will be your responsibility to arrange the catering and entertainments if however you opt to have a marquee erected in the grounds of a hotel then they will be happy to assist you with this one of the benefits of choosing a hotel as a location is the presence of their wc and powder-room facilities this is ideal if you have a long guest list and need to cater for the needs of many the beauty with a marquee is that it can be used in wintry climes this can really work to your advantage if you are on a fairly tight budget as hiring hotel grounds etc out of peak season can come at a considerably lower cost so think outside the box if a june wedding isn t possible what about a luxurious christmastime celebration of your nuptials instead a wedding marquee will usually be put up a couple of days before the big event this gives you the opportunity to assess last minute details and simply enjoy knowing that that big empty space will soon be filled with close friends and family members all there to celebrate your loving commitment to one another as a married couple don t hire a marquee until you have read this guide page 4[close]
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hiring a marquee for corporate events corporate hospitality is big business because of that it can take up big space the requirements as you are more than likely aware if you are in business can be extensive if you are entertaining people on a large scale then space or finding a venue big enough is often the major problem you ll face a marquee can give you the space you need to host your corporate event without limiting you of course this doesn t mean you can t situate your event at a hotel or resort many are amenable to allowing marquees to be erected on their grounds one of the advantages of this is that your visitors gain access to the hotel s facilities there s also a light and airy informality to the marquee as a venue and that can be a welcome relief in the business world when so much of what goes on in the board room can seem stuffy and restricted for the corporate event the marquee is like a blank canvass you can imprint your firm s identity onto it that s not always the case when you host inside a building that already has a strong décor that might conflict with the image you want to put across you needn t be restricted on terms of season either a winter event can prove just as popular as a summer one and the marquee is of course built to withstand these climatic diversities if you intend to host several events look into semi-permanent structures hiring one of these for a few weeks might be the ideal solution if you plan more than one event hosting a corporate hospitality event in a marquee can give you the chance to show prospective clients and business associates the generous and more relaxed face of your corporation taking work outside of the office building can cast it all in a very different light indeed that s not to say it isn t effective as a marketing approach when you re hosting your corporate event in a marquee you want to make sure your brand or company image is well represented in most marquees will be able to hang corporate banners or logo imagery etc on the wall panels to really add your firm s colors and mark to the occasion make arrangements for any table decorations to tie in with your logo or even a given product don t hire a marquee until you have read this guide page 5[close]
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hosting a party in a marquee we all know how the party invite list that started as a fairly conservative one can grow to mammoth proportions before you know it you re faced with the possibility of hundreds of guests and the problem of fitting them all in to your home of course if the weather is good then party goers tend to overspill into the garden but if the weather goes against you and it rains then having huge numbers of people however merry they may be packed into your home just isn t practical there are so many things to consider when planning a large party not least of all the following is your kitchen capable of serving the needs of so many guests what about washroom facilities it s unlikely that your home will be able to deal with so many people s needs floor or room space chances are that even the biggest living room won t be able to accommodate very large groups of people the problem then is that your party guests will tend to sprawl out around the house hiring a marquee can solve the above problems easily and in the following ways catering can be arranged inside the marquee most structures will be large enough to fit bars and even fully functioning catering units that can serve hot and cold food washroom facilities in the form of portable wcs can be hired in too this eliminates the problem of overloading your family bathroom/s the marquee is on venue so all party guests can celebrate together with adequate room for socializing and dancing too rain or shine a marquee is the perfect place to host a party when you consider the advantages above we re sure you ll agree other aspects that make holding a party tricky can be the aftermath we ve all known that feeling of dread the morning after the night before when we re faced with cleaning up the house after a night of merriment and socializing when you host your party in a marquee even if it is in the grounds of your home you save your house being subjected to that party wear and tear provide plenty of litter bins around the area of course in the tradition of all good parties not all the refuse will end up in it but you will find that a marquee party puts less strain on you and your home don t hire a marquee until you have read this guide page 6[close]
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sporting events the marquee could very well have been tailor made for sporting events many of these are held outside by nature of the game in question in such instances the marquee provides a large clean covered space much in the style of a cricket pavilion here athletes and spectators can enjoy much needed refreshments and socializing during the games and after they are over weather wise there s no need for the rain to ever stop play or at least the event can carry on under the cover of the marquee in very hot weather a marquee can provide the perfect place for attendants and sportsmen and women alike to have a breather cool off and take a well-deserved break if your sporting event is planned to continue into the evening then lack of daylight won t present a problem as exterior-saf§e power supply leads can be run through to the marquee so that the celebration can carry on as late as you like with a sporting event that s a really important consideration there s no telling how long a given game or set of games may last timings are always either side of the expected time with sports that s part of the thrill of the games never knowing what to expect a spacious marquee especially one of the kinds which have no central interior support poles provides plenty of space for these types of events being hugely popular sporting events traditionally command a very high attendance you can even use a designated area of the marquee to sell sports related merchandise again with an outdoor event it s always advantageous to have weather protection to keep yourself and your products dry should unexpected rain fall catering for the hungry masses at sporting events is a key factor but it needn t be a problem at all when you hire a marquee good food can be professionally prepared and served inside the structure and most reputable marquee manufacturers build them to fit in with health and safety guidelines with a marquee at your sporting event you can t help but score high with your visitors if you are having trouble figuring out how large a structure you need to host your event don t panic we provide an easy way for you to calculate your square footage needs see page 8 for more details about this and have your guest list numbers to hand so that you can make an accurate assessment and enjoy your sporting event when you eventually get to host it come rain or come shine you ll be on the winning team when you hire the right marquee for the event don t hire a marquee until you have read this guide page 7[close]
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how big a marquee do you need while it would be impossible with having all your specific details to say what size structure the marquee size and suitability guide you will probably need the following would best suit you you can use the following guide to help you get pretty near the mark in terms of extras like catering for example we ve worked the following help sheet out according to the most common requirements event type a wedding reception a food catering or waitress service 4 square feet per person a licensed bar 6 square feet per person a hospitality unit a bar and a dining area 18-20 square feet per person event type a buffet you will probably need the following provision of partial seating 8 square feet per person or an all-seated arrangement 12 14 square feet per person event type a conference or corporate event you will probably need the following a minimum of 6 square feet per person this would exclude any gangways event type dining event you will probably need the following an all-seated arrangement 10 12 square feet per person if the dinner is a dinner dance make this 14 16 square feet per person event type disco or dance event you will probably need the following a solid dance floor structure maximum capacity of 100 guests a minimum of 150 square feet maximum capacity of 100 150 guests a minimum of 400 square feet in excess of 150 guests a minimum of 500 square feet how can you calculate the size of the marquee you require this is easy all you need to do to give yourself a rough guide is to carry out the following multiplication the number of attending guests x the square footage don t hire a marquee until you have read this guide page 8[close]
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your marquee hire checklist and personal organizer planning the weeks or months leading up to your event there are a number of things to consider when hiring a marquee and hosting a large event but to save you feeling perplexed by the many aspects we ve put together a checklist for your reference you can print this list and work through it before making any final decisions about the right marquee for your special occasion 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 how many people are going to be attending your event is the marquee to be situated on hard or soft ground will space around the marquee be limited if so you might need to consider a marquee without guy ropes how well drained is the site can the site be access by a forklift truck is there sufficient access for large delivery vehicles is the site a secure one are there any obstructions to consider either overhead or underground will there be water access for the bar the caterers and any cloakroom facilities at this stage in your planning you could book an appointment with your marquee hire company ask your supplier to provide you with a plan of the proposed layout for your marquee arrange ordering of your marquee furniture book on site wcs generators outdoor heaters walk or track ways or any other ancillaries choose and book your caterer make decisions about bar facilities and book in advance finalize floral arrangements make plans for music or other entertainment send out invites draw up a seating plan do you need to make arrangements for the disposal of waste after the event are any of your guests disabled do you need to make provisions for them find out if you need to let the health safety and fire officer know of your plans in order to obtain licensing is it your duty to supply fire extinguishers if so find out which ones comply with the relevant safety regulations consider how you are going to supply power to the marquee will you need to take out event insurance organize provision of litter bins if security is needed book now draw up first aid procedures do you need to have a qualified first aider on the site think about car parking will you need a pa system you can also take this list with you to your preferred marquee hire company having this information to hand will help them as well as you decide on the perfect option for your special event don t hire a marquee until you have read this guide page 9[close]
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final thoughts on marquee hire we do hope you ve found this marquee hire guide useful when you set out to put on a big event there are so many things to consider that the whole thing can get a bit daunting once you have set your date and you have your location and the type of marquee you need organized it s easier to envisage how the rest of the event will play out and what you will need to organize to make it go swimmingly remember when you are looking to hire a marquee a reputable firm will always · beamenabletodeliveringthe marqueeafewdaysbeforethedateof the occasion · erectinganddisassemblingthe marqueeforsafetyreasonsthisshould neverbesomethingyouareexpectedto do yourself · expectadeposittobepaid,inlieu ofanypossibledamagestothestructure whilecompaniesacceptthatwearand tearfromusecanoccurseveredamage willbesomethingyouwouldbeexpectto compensateforifyouareresponsiblefor it in addition you might need to consider the following points · doyouneedinsurancetoerectthestructureonyourgroundsorareyoucoveredbythemarquee company sowninsurancepolicy · intheeventofyouneedingtocancelyourbooking,howmuchtimedoesthecompanyrequireto beinformed?also,willitbepossibletochangethedatesofabookingwithoutpenalty?differentfirms havedifferentapproacheswiththisbutitisworthfindingout.nottoputanegativeslantonthings,but sometimesthereisthenecessitytomoveapartytoadifferentday once again may we wish the very best of luck with your event don t hire a marquee until you have read this guide page 10[close]
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