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20122013 guidance and counseling handbook waco independent school district this handbook for waco isd elementary middle and high school counselors is a result of new implementation of a structured developmental guidance program it is designed to complement the american association of school counselor s national framework and the comprehensive developmental guidance counseling program for texas public schools marcus lamar walker waco isd college career readiness 2012-2013 0 guidance plan waco isd college career readiness

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this handbook is a living breathing document any recommended additions or addendums are welcome contact director of college career readiness coordinator of counseling 501 franklin avenue waco texas 76703 254 755-9573 last updated sunday july 22 2012 the waco independent school district does not discriminate on the basis of race color national origin sex disability or age in its programs activities hiring and employment practices for inquiries regarding non-discrimination policies contact director of human resources 254-755-9415 director of student services 254-755-9516 or director of special education 254-755-9430 p.o box 27 waco texas 76703 waco isd college career readiness guidance plan 1

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table of contents guidance plan 4 american school counseling association model 5 beliefs and philosophy 5 mission statement waco isd department of college career readiness 6 developmental guidance plan 7 job description ­ elementary school counselor 8 job description middle school counselor 10 job description high school counselor 12 job description high school lead counselor 14 recommended percentages for wisd counselors for four components of the developmental guidance program 16 elementary school 17 delivery system of a development school guidance program for grades pk-5 18 recommended guidance curriculum materials ­ elementary 23 elementary counseling program needs assessment 37 professional elementary school counselor evaluation 38 elementary guidance self-evaluation 44 elementary school guidance counselor principal agreement 47 elementary reference materials 49 credit by exam 2012-2013 49 reference new student flow chart 50 middle school 51 delivery system of a development school guidance program for grades 6-8 52 recommended guidance curriculum materials ­ middle school 57 middle school counseling program needs assessment 61 professional middle school counselor evaluation 63 middle school guidance self-evaluation 69 middle school guidance counselor principal agreement 73 middle school reference materials 75 credit by exam 2012-2013 75 reference new student flow chart 76 high school 81 delivery system of a development school guidance program for grades 9-12 82 recommended guidance curriculum materials ­ high school 87 high school college and career readiness program 90 8th grade ­ college career readiness 90 9th grade ­ college career readiness 91 10th grade ­ college career readiness 92 11th grade ­ college career readiness 94 12th grade ­ college career readiness 95 high school counseling program needs assessment 96 professional high school counselor evaluation 98 2 guidance plan waco isd college career readiness

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professional lead high school counselor evaluation 104 high school guidance self-evaluation 109 high school guidance counselor principal agreement 115 high school reference materials 117 credit by exam 2012-2013 117 reference new student flow chart 118 reference counseling needs assessment for middle school and high school students 119 ethical issues 123 ethical standards for school counselors 124 school counselors and law legal and ethical issues encountered by guidance counselors in public schools 132 guidance department policies procedures 137 parent permission/parents rights 138 confidentiality 138 maintaining files 139 making outside referrals 139 consent to release/receive information form 140 child abuse reporting 141 reporting abuse and or neglect 142 wisd child abuse reporting policy 143 reporting sexual activity of minor students 147 dealing with parents after a report has been made 148 child abuse/neglect reporting form 149 emergency response 150 notification of emergency conference form 151 at-risk indicator information 152 waco isd homeless list 154 student residency questionnaire 155 questionario de residencia de el estudiante 157 crisis response 159 crisis response flow chart 160 c.a.r.e team 161 care team checklist 162 notification of emergency conference form 163 emergency response and notification 164 consent to release/receive information 165 crisis response curriculum handouts 166 referrals for therapists and outside agencies 167 outside referrals for mental health concerns individual and family provided upon request 168 cumulative folders 169 cumulative folder task list 170 high school counselors information 171 dual credit timeline 172 dual credit faq s for high school counselors 173 waco isd college career readiness guidance plan 3

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guidance plan 4 guidance plan waco isd college career readiness

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american school counseling association model to establish the developmental guidance plan for the district and campuses waco isd counselors rely upon the american school counseling association s national model http www.ascanationalmodel.org beliefs and philosophy the counselors of the waco isd college and career readiness department will adhere to the following service all students and families in waco isd through the development guidance plan for each campus offer guidance programs that foster the academic career and personal/social development of each child develop guidance plans that that are unique for each campus and focus on intervention prevention and studentdevelopmental needs include school personnel parents and the community in the development of this plan believe in the dignity and worth of each individual adhere to relevant ethical codes waco isd college career readiness guidance plan 5

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mission statement waco isd department of college career readiness the waco isd college and career readiness department will provide comprehensive course offerings and experiences to empower students to successfully reach their academic and career goals ensuring a sustainable future attributes of a college and career ready student strong competitive academic foundation global and technical competence career specific skills and goals professional and scholastic networking and social skills critical and independent thinking abilities self-discipline and intrinsic motivation 6 guidance plan waco isd college career readiness

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developmental guidance plan the wisd guidance plan follows ffea legal of the texas education code to include the following requires all counselors to assume responsibility for working with school faculty and staff students parents and community to plan implement and evaluate a developmental guidance and counseling program the guidance and counseling program shall include 1 a guidance curriculum to help students develop their full educational potential 2 a responsive services component to intervene on behalf of any student whose immediate personal concerns or problems put the student s continued educational career personal or social development at risk 3 an individual planning system to guide a student as the student plans monitors and manages the student s own educational career including interests and career objectives personal and social development and 4 system support to support the efforts of teachers staff parents and other members of the community in providing the educational career personal and social development of students additionally the counselor shall 1 participate in planning implementing and evaluating a comprehensive developmental guidance program to serve all students and to address the special needs of students a who are at risk of dropping out of school becoming substance abusers participating in gang activity or committing suicide b who are in need of modified instructional strategies and c who are gifted and talented with emphasis on identifying and serving gifted and talented students who are economically disadvantaged 2 consult with a student s parent or guardian and make referrals as appropriate 3 consult with school staff parents and other community members to help them increase the effectiveness of student education and promote student success 4 coordinate people and the resources in the school home and community 5 with the assistance of school staff interpret standardized test results and other assessment data that help a student make educational and career plans and 6 deliver classroom guidance activities or serve as a consultant to teachers conducting lessons based on the school s guidance curriculum waco isd college career readiness guidance plan 7

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job description ­ elementary school counselor job title reports to elementary school counselor elementary school principal coordinator of counseling college career readiness wage/hour status exempt/contract pay grade/days teacher/190 dept /school date revised july 1 2012 primary purpose plan implement and evaluate a comprehensive program of guidance to school assigned including counseling services provide a proactive developmental guidance program to encourage all students to maximize personal grow and development qualifications education/certification master s degree in guidance counseling valid texas counseling certificate special knowledge/skills evidence of leadership skills especially in the area of diverse populations and at-risk students ability to collaborate with diverse staff and community members in the delivery or programs and services to at-risk students working knowledge of state codes governing guidance and counseling services excellent organizational communication and interpersonal skills strong computer skills in working with internet and software programs working skills in micro soft office experience two years teaching experience major responsibilities and duties role 1 guidance and curriculum 35-45 1 2 3 4 in conjunction with campus staff outlines in writing a campus guidance curriculum consistent with wisd s guidance curriculum tailored to campus needs appropriately schedules presentations of guidance lessons presents the guidance units effectively consults with staff members regarding guidance material for presentations throughout the campus role 2 individual planning 5-10 1 involves students in personalized educational awareness 2 involves students in personalized career awareness 3 is knowledgeable in principles of testing and measurement which underline standardized testing programs and therefore may correctly apply principles of test and measurement for the interpretation of students their parents and staff members 4 maintains the confidentiality of student assessment 5 applies campus district and state policy in determining student placement and student scheduling 6 assists students in setting academic goals based on appraisal scores and/or academic performance 8 guidance plan waco isd college career readiness

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role 3 responsive services 30-40 1 maintains an effective referral system for responding to student s needs 2 maintains a communication system that effectively collects and disseminates information about student to other professionals as appropriate 3 accurately assesses students and their families needs for referral and makes referrals to appropriate agencies and services 4 participates actively in the process for referral of students to school/district special services and/or programs 5 responds to students individually as needed 6 provides group counseling as needed appropriately and effectively 7 consults with parents teachers administrators and other relevant individuals to enhance their work with students role 4 system support 10-15 1 develops a comprehensive guidance plan for the campus which defines needs priorities and program objectives 2 assists in administering college placement exams 3 pursues continuous professional growth and development 4 maintains professional records 5 participates in and/or provides programming for enhancing the school climate 6 maintains membership in appropriate organizations 7 positively supports campus and/or district wide initiatives role 5 professionalism 1 creates an atmosphere in which confidence understanding and respect result in a helping relationship 2 adheres to the ethical standards of the texas and american school counselor association 3 observes relevant legal standards and performs all duties as assigned by the principal 4 develops and maintains positive working relationships with other school professionals 5 develops and maintains positive working relationships with parents 6 develops and maintains positive working relationships with other school counselors 7 respectfully communicates and problem solves with students 8 exhibits technological skills 9 follows school policies i.e completing daily time requirements dressing professionally attending meetings etc working conditions mental demands/physical demands/environmental factors maintain emotional control under stress use of computers and related technology high pressure fast pace multiple deadlines people intensive frequent public contact the waco independent school district does not discriminate on the basis of race color national origin sex disability or age in its programs activities hiring and employment practices for inquiries regarding non-discrimination policies contact director of human resources 254-755-9415 director of student services 254-755-9516 or director of special education 254-755-9430 p.o box 27 waco texas 76703 waco isd college career readiness guidance plan 9

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job description middle school counselor job title reports to middle school counselor middle school principal coordinator of counseling college career readiness wage/hour status exempt/contract pay grade/days teacher/203 dept /school date revised july 1 2012 primary purpose plan implement and evaluate a comprehensive program of guidance to school assigned including counseling services provide a proactive developmental guidance program to encourage all students to maximize personal grow and development qualifications education/certification master s degree in guidance counseling valid texas counseling certificate special knowledge/skills evidence of leadership skills especially in the area of diverse populations and at-risk students ability to collaborate with diverse staff and community members in the delivery or programs and services to at-risk students working knowledge of state codes governing guidance and counseling services excellent organizational communication and interpersonal skills strong computer skills in working with internet and software programs working skills in micro soft office experience two years teaching experience major responsibilities and duties role 1 guidance and curriculum 35-40 1 2 3 4 in conjunction with campus staff outlines in writing a campus guidance curriculum consistent with wisd s guidance curriculum tailored to campus needs appropriately schedules presentations of guidance lessons presents the guidance units effectively consults with staff members regarding guidance material for presentations throughout the campus role 2 individual planning 15-25 1 involves students in personalized educational awareness 2 involves students in personalized career awareness 3 is knowledgeable in principles of testing and measurement which underline standardized testing programs and therefore may correctly apply principles of test and measurement for the interpretation of students their parents and staff members 4 maintains the confidentiality of student assessment 5 applies campus district and state policy in determining student placement and student scheduling 6 assists students in setting academic goals based on appraisal scores and/or academic performance 10 guidance plan waco isd college career readiness

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role 3 responsive services 30-40 1 maintains an effective referral system for responding to student s needs 2 maintains a communication system that effectively collects and disseminates information about student to other professionals as appropriate 3 accurately assesses students and their families needs for referral and makes referrals to appropriate agencies and services 4 participates actively in the process for referral of students to school/district special services and/or programs 5 responds to students individually as needed 6 provides group counseling as needed appropriately and effectively 7 consults with parents teachers administrators and other relevant individuals to enhance their work with students role 4 system support 10-15 1 develops a comprehensive guidance plan for the campus which defines needs priorities and program objectives 2 assists in administering college placement exams 3 pursues continuous professional growth and development 4 maintains professional records 5 participates in and/or provides programming for enhancing the school climate 6 maintains membership in appropriate organizations 7 positively supports campus and/or district wide initiatives role 5 professionalism 1 creates an atmosphere in which confidence understanding and respect result in a helping relationship 2 adheres to the ethical standards of the texas and american school counselor association 3 observes relevant legal standards and performs all duties as assigned by the principal 4 develops and maintains positive working relationships with other school professionals 5 develops and maintains positive working relationships with parents 6 develops and maintains positive working relationships with other school counselors 7 respectfully communicates and problem solves with students 8 exhibits technological skills 9 follows school policies i.e completing daily time requirements dressing professionally attending meetings etc working conditions mental demands/physical demands/environmental factors maintain emotional control under stress use of computers and related technology high pressure fast pace multiple deadlines people intensive frequent public contact the waco independent school district does not discriminate on the basis of race color national origin sex disability or age in its programs activities hiring and employment practices for inquiries regarding non-discrimination policies contact director of human resources 254-755-9415 director of student services 254-755-9516 or director of special education 254-755-9430 p.o box 27 waco texas 76703 waco isd college career readiness guidance plan 11

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job description high school counselor job title reports to high school counselor high school principal coordinator of counseling college career readiness wage/hour status exempt/contract pay grade/days teacher/203 dept /school date revised july 1 2012 primary purpose plan implement and evaluate a comprehensive program of guidance to school assigned including counseling services provide a proactive developmental guidance program to encourage all students to maximize personal grow and development qualifications education/certification master s degree in guidance counseling valid texas counseling certificate special knowledge/skills evidence of leadership skills especially in the area of diverse populations and at-risk students ability to collaborate with diverse staff and community members in the delivery or programs and services to at-risk students working knowledge of state codes governing guidance and counseling services excellent organizational communication and interpersonal skills strong computer skills in working with internet and software programs working skills in micro soft office experience two years teaching experience major responsibilities and duties role 1 guidance and curriculum 15-25 1 2 3 4 in conjunction with campus staff outlines in writing a campus guidance curriculum consistent with wisd s guidance curriculum tailored to campus needs appropriately schedules presentations of guidance lessons presents the guidance units effectively consults with staff members regarding guidance material for presentations throughout the campus role 2 individual planning 25-35 1 involves students in personalized educational awareness 2 involves students in personalized career awareness 3 is knowledgeable in principles of testing and measurement which underline standardized testing programs and therefore may correctly apply principles of test and measurement for the interpretation of students their parents and staff members 4 maintains the confidentiality of student assessment 5 applies campus district and state policy in determining student placement and student scheduling 6 assists students in setting academic goals based on appraisal scores and/or academic performance 12 guidance plan waco isd college career readiness

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role 3 responsive services 25-35 1 maintains an effective referral system for responding to student s needs 2 maintains a communication system that effectively collects and disseminates information about student to other professionals as appropriate 3 accurately assesses students and their families needs for referral and makes referrals to appropriate agencies and services 4 participates actively in the process for referral of students to school/district special services and/or programs 5 responds to students individually as needed 6 provides group counseling as needed appropriately and effectively 7 consults with parents teachers administrators and other relevant individuals to enhance their work with students role 4 system support 15 20 1 develops a comprehensive guidance plan for the campus which defines needs priorities and program objectives 2 assists in administering college placement exams 3 pursues continuous professional growth and development 4 maintains professional records 5 participates in and/or provides programming for enhancing the school climate 6 maintains membership in appropriate organizations 7 positively supports campus and/or district wide initiatives role 5 professionalism 1 creates an atmosphere in which confidence understanding and respect result in a helping relationship 2 adheres to the ethical standards of the texas and american school counselor association 3 observes relevant legal standards and performs all duties as assigned by the principal 4 develops and maintains positive working relationships with other school professionals 5 develops and maintains positive working relationships with parents 6 develops and maintains positive working relationships with other school counselors 7 respectfully communicates and problem solves with students 8 exhibits technological skills 9 follows school policies i.e completing daily time requirements dressing professionally attending meetings etc working conditions mental demands/physical demands/environmental factors maintain emotional control under stress use of computers and related technology high pressure fast pace multiple deadlines people intensive frequent public contact the waco independent school district does not discriminate on the basis of race color national origin sex disability or age in its programs activities hiring and employment practices for inquiries regarding non-discrimination policies contact director of human resources 254-755-9415 director of student services 254-755-9516 or director of special education 254-755-9430 p.o box 27 waco texas 76703 waco isd college career readiness guidance plan 13

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job description high school lead counselor job title reports to high school lead counselor secondary principal coordinator of counseling college career readiness wage/hour status exempt/contract pay grade/days teacher/226 dept /school date revised july 1 2012 primary purpose plan implement and evaluate a comprehensive program of guidance to school assigned including counseling services provide a proactive developmental guidance program to encourage all students to maximize personal grow and development qualifications education/certification master s degree in guidance counseling valid texas counseling certificate special knowledge/skills evidence of leadership skills especially in the area of diverse populations and at-risk students ability to collaborate with diverse staff and community members in the delivery or programs and services to at-risk students working knowledge of state codes governing guidance and counseling services excellent organizational communication and interpersonal skills strong computer skills in working with internet and software programs working skills in micro soft office experience two years teaching experience one year high school counseling experience major responsibilities and duties role 1 guidance and curriculum 15-25 1 2 3 4 in conjunction with campus staff outlines in writing a campus guidance curriculum consistent with wisd s guidance curriculum tailored to campus needs appropriately schedules presentations of guidance lessons presents the guidance units effectively consults with staff members regarding guidance material for presentations throughout the campus role 2 individual planning 25-35 1 involves students in personalized educational awareness 2 involves students in personalized career awareness 1 3 is knowledgeable in principles of testing and measurement which underline standardized testing programs and therefore may correctly apply principles of test and measurement for the interpretation of students their parents and staff members 3 maintains the confidentiality of student assessment 4 applies campus district and state policy in determining student placement and student scheduling 5 assists students in setting academic goals based on appraisal scores and/or academic performance 14 guidance plan waco isd college career readiness

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