City of Cork VEC Annula Report 2008


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Annual Report of the City of Cork Vocational Education Committee for 2008

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table of contents foreword by cllr j corr 3 introduction from mr t owens 4 city of cork vocational education committee membership 2008 5 members nominated by cork city council 5 members nominated by the staff of the city of cork vec 5 city of cork vocational education committee organizational structure and responsibilities 6 the role of the vec 7 corporate governance 7 subcommittees of the vec 12 boards of management 13 finance sub-committee 14 membership of the finance sub-committee 14 audit sub-committee 14 membership of the audit sub-committee 14 education and training sub-committee 15 adult education board 16 youth services sub-committee 16 finance report 2008 17 income expenditure 2008 overview 18 income 18 expenditure 18 student payments 18 capital 19 self financing projects 19 0


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annual report 2008 overview of main scheme finances 20 education support services report 23 education support services report 2008 24 capital projects 2008 24 student grants summary 24 2008/2009 academic year at may 2009 24 2008/2009 academic year at december 2009 25 city of cork vec schools and colleges 27 second level schools 28 further education colleges 28 enrolments 30 enrolments on 30/9/2008 30 some notable events 2008 31 self financing adult education 32 enrolments 33 youthreach centres 34 education service cork prison 36 back to education initiative btei 37 special youth services projects 38 young peoples facilities and services fund 39 community education 41 summary of outcomes in 2008 42 adult basic education service literacy 45 provision 46 referral group 46 1


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annual report 2008 learners tuition programmes 46 learner participation 48 cork city adult guidance service 49 service provision 50 2


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annual report 2008 foreword by cllr j corr chairman city of cork vocational education committee i am pleased on behalf of the members of the city of cork vocational education committee to present the committees annual report for 2008 the work of the vec described within this report reflects the committee s provision of a range of high quality and innovative education services designed to enable each individual learner the opportunity to reach her or his potential and participate fully in their community and in society the city of cork vec has a proud tradition in the provision of such services one that owes much to the staff who over many decades have dedicated their efforts to the learners who we continuously strive to serve finally i would like to commend the work of all the vec staff in delivering an excellent service to the citizens of cork city jim corr chairperson 3


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annual report 2008 introduction from mr t owens chief executive officer city of cork vocational education committee the annual report of the city of cork vocational education committee for 2008 once again affords us the opportunity to report on the committee s activities for the year the report highlights the committee s continuing efforts to ensure the provision of a quality service to its many diverse learners enabling them to both achieve their personal and educational goals and also to contribute to the development of society both locally nationally the committee remains dedicated to its goal of being responsive to the needs of its learners it continues in its efforts to ensure that its services are accessible to as wide a variety of learners as possible it continues to develop progression routes both within its own services and beyond to other learning services and the marketplace through its range of services and in conjunction with partner agencies the committee strives to promote social inclusion quality mainstream educational services accessible first and second-chance education in a multiplicity of non-formal and community settings the committee is proud of the great work carried out by its people and institutions which are reflected in this report of its operations for 2008 timothy owens chief executive officer 4


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annual report 2008 city of cork vocational education committee membership 2008 members nominated by cork city council cllr jim a corr chairman cllr.tim brosnan vice chairman cllr terry shannon cllr mairin quill cllr dave mccarthy cllr chris o leary cllr denis o flynn cllr michael ahern cllr patricia gosch replacing cllr deirdre clune on her election to dáil eireann mr ernie nelson mr denis kirby sr sheila kelleher ms maire roycroft members nominated by the staff of the city of cork vec mr michael o connor ms anna mccarthy 5


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annual report 2008 city of cork vocational education committee organizational structure and responsibilities 6


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annual report 2008 the role of the vec the committee is comprised of thirteen members who are nominated directly by cork city council two members are elected by the staff of the city of cork vec and two members are elected by the parents of students of the city of cork vec the two parent representative places are currently vacant the functions of the committee which are reserved functions under the vocational education amendment act 2001 include policy development planning monitoring and the adoption of the annual report and accounts the committee is also responsible for the appointment of its chief executive officer corporate governance the city of cork vec has in accordance with the requirements of the department of education and science circular letter f11/05 adopted a code of best practice for corporate governance this code ensures that the principles of good governance are applied by the committee and its officers in individual and collective roles and areas of responsibility 7


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annual report 2008 while the chief executive officer has overall responsibility for the administration of the committees business the day to day administration function is the immediate responsibility of the principal officer the committees administrative functions are divided into four main areas finance human resources information communication technology educational support services each administrative area or department is overseen and coordinated by an assistant principal officer the finance department is responsible for controlling and monitoring the vec s finances its responsibilities and remit includes · financial control and reporting · policies procedures 8


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annual report 2008 · · · · · · · · · · · · management accounting department of education and science returns v.15 treasury management bank reconciliation funds transfers payroll wages salaries student allowances payments to supplier/contractors travel subsistence payment scholarships/grants payments the human resources department is responsible for the management of staff from recruitment through to retirement this covers a number of areas · · · · · · · · · · · recruitment procedures appointments conditions of service contracts promotional posts competitions staff relations individual union partnership staff allocation utilization hr administration systems staff polices procedures maintaining personnel records statistical returns staff training development superannuation 9


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annual report 2008 information and communications technology department while the ict department is the smallest in terms of personnel within the vec organization its remit and responsibilities are extensive the department is responsible for ensuring that the ict hardware software and facilities across the scheme support the delivery of efficient data services to all vec staff and clients the ict department has focused on the development of an ict strategy that will ensure the stability of critical systems ensure data integrity and allow the integration of all data services under a common framework key to this has been the management of a range of data services to support the finance human resource and student support functions of the committee the ict department is also responsible for · website maintenance · technical support and advice to colleges/centres · staff ict training the educational support service covers three main areas · corporate support · scholarships grants · estate management corporate support operates the vec reception switchboard and provides secretarial services to the committee sub committees the ceo education adult education and youth officers and the community education facilitator it also has responsibility for customer service and freedom of information requests and procedures the scholarships grants section administrates the higher education grants scheme and process over 1,200 applications annually 10


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annual report 2008 estate management provide the expertise for dealing with capital projects insurance legal affairs and procurement 11


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annual report 2008 subcommittees of the vec 12



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