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microsoft powerpoint 2010 product guide

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introduction 1 powerpoint 2010 at-a-glance 2 make the media fit the message 2 create extraordinary presentations 2 get easier access to the right tools at the right time 3 save time and simplify your work 3 redefine working together on presentations 4 work when and where you choose 5 powerpoint 2010 a closer look 6 embed edit and format video new 6 insert video from web site new 9 video and audio controls new 9 picture editing tools new and improved 11 insert screenshot new 12 slide transitions improved 13 animations improved 14 animation painter new 15 additional office themes 16 additional smartart graphics improved 17 equations new 19 inking improved 19 smart guides new 20 custom shapes new 20 design advice new 21 ribbon improved 22 microsoft office backstage view new 23

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multi-window support sdi new 24 presentation sections new 25 recover unsaved versions new 26 paste with live preview new 27 reading view new 28 onenote linked notes new 29 broadcast slide show new 30 create a video new 31 co-authoring new 32 streamlined communications new 33 protected view new 35 accessibility checker new 35 trusted documents new 36 compare and merge improved 37 share through communicator 14 new 37 language tools improved 38 translation tools new and improved 39 powerpoint web app new 40 powerpoint mobile 2010 improved 42 power user tips 43 where to find it 49 version comparison 58 faq 68 requirements disclosures 77

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take your presentations from good to great create presentations quickly and easily with more engaging results microsoft® powerpoint® 2010 delivers the tools you need to turn basic slides into dynamic creative masterpieces that help your ideas stand out from the crowd designed to meet your evolving needs and the way you work powerpoint 2010 makes it easy to create captivating professional-quality presentations new video tools along with an array of new and improved features such as transitions animations and advanced picture editing enable you to tell a crisp cinematic story that s as easy to create as it is powerful to watch tools to simplify and streamline your work help you get things done more easily whether you re working on your own or with others new technologies give you the freedom to work when and where you choose powerpoint 2010 helps you deliver impressive presentations and gives you faster more flexible ways to create them 1

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whether you need a few slides to share with colleagues classmates or friends or an awardwinning presentation you want your ideas to jump off the screen fortunately powerpoint 2010 delivers the features you need to create great-looking dynamic presentations that help you captivate your audience and express yourself effectively make the media fit the message new and improved easy-to-use tools give you the power to customize the media in your presentations for professional-quality results every time embed and edit videos from within powerpoint now you can edit videos like a pro add fades formatting effects bookmark scenes and trim videos to personalize your presentation for the perfect multimedia experience and since the embedded videos become part of your powerpoint presentation you don t have to manage additional files when sharing with others reduce file size and improve the playback experience using the new compress media and optimize media compatibility tools for the embedded video and audio files in your presentation use new and improved picture editing tools including professional-quality artistic effects background removal and advanced correction color and cropping tools and fine-tune the pictures in your presentations without the need for additional photoediting programs create extraordinary presentations design layout graphics and effects all work together to help you communicate your ideas not a professional designer no problem you re just a few clicks away from slides that help maximize the impact of your message 2

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add dynamic 3-d slide transitions and more realistic animation effects to grab your audience s attention you can also use the new animation painter to copy your custom animations as easily as you use format painter to copy formatting of text and objects take advantage of more professionally-designed customizable office themes to quickly create beautiful presentations you can also use themes to easily coordinate colors fonts and graphic formatting effects throughout all of your microsoft office 2010 documents for a polished professional statement explore a wide selection of additional smartart graphics including many new layouts for organization charts and picture diagrams and use improved tools to create inspiring engaging graphics just by typing a bulleted list get easier access to the right tools at the right time new and improved features can help you create better content and work more easily but only if you can find those features when you need them fortunately the enhanced customizable ribbon in powerpoint 2010 makes it easy to uncover more commands so you can focus on the end product not how to get there want an easier time making sure that your presentation is finished and ready to share wishing for a faster more direct way to print something the new microsoft office backstagetm view can help you achieve all of this and more you can now more easily print share and manage presentations and their content and customize your powerpoint 2010 experience all from one convenient location save time and simplify your work it s much easier to create and manage presentations when you can work the way you want view and edit multiple presentations independently side-by-side or even on separate monitors with new multi-window support organize access and assign slides with ease using new presentation sections recover files that you closed without saving that s right you can now recover presentations that you accidentally close without saving even if you had never saved the file 3

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save time and improve results with the intuitive new paste with live preview getting it right the first time is always faster than doing it over you may share presentations with colleagues or friends or work together with others on a team project regardless the complications and delays that can arise when sharing or collaborating on content can be frustrating to say the least that is until now powerpoint 2010 makes waiting your turn a thing of the past and gives you new and improved tools that make sharing your work simple and hassle-free redefine working together on presentations powerpoint 2010 provides easy ways to bring people together new and improved technologies help break down barriers so you can share and work together more efficiently and effectively broadcast your slide show instantly to people in other locations whether or not they have powerpoint installed.1 or create a video of your presentation including your transitions animations narration and timings to share with virtually anyone any time you can now edit the same presentation at the same time as other people in other locations 2 you can even communicate instantly as you work directly from powerpoint.3 collaborate with confidence using new improved and simplified security tools for example the new protected view helps you make informed decisions when opening unknown files before exposing your computer to possible vulnerabilities break down language barriers with new and improved translation tools and language settings 1 requires microsoft sharepoint foundation 2010 for business or a free windows livetm id for personal use to broadcast via sharepoint 2010 microsoft office web apps must be installed broadcasting via windows live is a free service that enables up to 50 attendees per broadcast 2 3 requires microsoft sharepoint foundation 2010 for business or a free windows livetm id for personal use instant messaging requires one of the following microsoft office communications server 2007 r2 with microsoft office communicator 2007 r2 windows live messenger or another instant messaging application that supports imessenger voice calls require office communications server 2007 r2 with office communicator 2007 r2 or an instant messaging application that supports imessengeradvanced 4

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ideas deadlines and work emergencies don t always occur conveniently when you are at your desk fortunately powerpoint 2010 gives you the power to get things done when and where you want work when and where you choose it s easy to take your powerpoint 2010 presentations with you and stay on top of your work when you re on the go microsoft powerpoint web app enables you to view a high fidelity version of your presentations make light edits or view your presentation slide show access some of the same formatting and editing tools that are in powerpoint 2010 and work in a familiar editing environment from almost any computer with a web browser.4 microsoft powerpoint mobile 2010 gives you a lightweight editor for your presentations that s especially designed for easy use on your windows phone you can even run your slide show right on your phone.5 4 office web apps require an appropriate device internet connection supported internet explorer firefox or safari browser and either sharepoint foundation 2010 for business or a free windows live id for personal use there are some differences between the features of office web apps and the office 2010 applications 5 an appropriate device is required some mobile functionality requires an internet connection office mobile 2010 is not included in office 2010 applications suites or office web apps it will be available at the general availability of office 2010 on windows phones windows mobile 6.5 or above there are some differences between the features of office mobile 2010 and the office 2010 applications 5

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make the media fit the message embed edit and format video new embed video and customize your video experience right in powerpoint 2010 without the need for additional software when you insert videos from your files they are now embedded by default so you don t have to manage additional files when sharing with others easily edit and manage the videos you insert from your files video bookmarks bookmark key points in your video for quick access or trigger animations to start automatically when a bookmark is reached during playback video trim trim your embedded video with a simple click and drag so that your audience sees exactly what you want figure 1 trim video directly from within powerpoint 2010 6

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video tools add fades video effects and styles the formatting and effects that you apply to the videos you insert from your files are retained while the video plays video poster frame use your slide area to tell your story more effectively and avoid solid black rectangles that are difficult to print select a frame from the video or a picture from your files as an image that fills the object area when the video is not playing figure 2 apply formatting and effects to your videos from the video tools format tab find features including bookmarks fade and trim on the video tools playback tab play video as background place video objects behind placeholders or other content on the slide master or slide layouts or on a slide behind other objects videos that you insert from your files remain in the order you place them giving you the ability to playback video as a dynamic slide background or as part of a choreographed animation sequence during your presentation quick tips when you embed video and audio files in your presentations you embed a copy of that file so all formatting and editing that you do to the media object on your slide affects only the copy of that object that resides in your presentation the original media file is not changed you can also edit the embedded audio files in your presentations trim add fades and insert bookmarks to key points need to insert video or audio from your files as a link instead of embedding the file in the insert video or insert audio dialog box select the media file you want to insert click the arrow beside the insert button and then click link to file when you insert video or audio as links you can still use the editing and formatting tools to customize the media on your slide without affecting the original file powerpoint 2010 offers more media format flexibility insert a core set of audio and video formats such as wmv wma and mp3 core formats supported out-of-box will vary with operating system powerpoint 2010 also supports additional formats such as divx mov and h 264 when you install directshow codecs available from third parties fees may apply 7

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compress media embedding video and audio files in your presentations helps you create powerful dynamic slide shows but embedding those media files can also add substantially to file size making presentations more difficult to share and very large media files can require more system resources for high playback quality with these issues in mind powerpoint 2010 provides the compress media tool to help you reduce file size and improve performance just click to select the compression quality you prefer as shown in figure 3 if you are not happy with the quality when you playback your media after compression it takes just one more click to undo the last compression optimize media compatibility need to run your slide show on another computer or send it to others to play on their own the optimize media compatibility tool adapts the encoding of your embedded media files to help improve the playback experience when your presentation runs on another computer figure 3 access media compression and optimization options in backstage view on the info tab quick tip for more information about how features such as video trim and compress media work with your embedded media files see the power user tips section of this guide 8

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insert video from web site new easily insert linked videos that you ve uploaded to web sites for playback directly in your presentation.6 just copy the embed code text that you see on the web page where your video is posted and paste it into the dialog box shown in figure 4 powerpoint inserts the video on your slide so that you can play it without leaving powerpoint during your presentation figure 4 just copy and paste embed code text to insert videos that you have posted on the web onto your slides video and audio controls new pause rewind fast-forward move to bookmarks and change audio volume while presenting these new controls enable you to manage playback for the video and audio on your slides without leaving slide show mode 6 internet connection required for playback of linked video from a web site location 9

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figure 5 just point to a video or audio object during your slide show to see and access controls quick tips you might already know that you can press the f1 key while in slide show mode to view a list of common keyboard shortcuts for use while presenting powerpoint 2010 adds many new shortcuts such as those for media controls as you see here the new audio and video controls are available to media that you insert from your files videos that you insert from a web site will have the controls as provided by that web site 10

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picture editing tools new and improved powerpoint 2010 gives you the freedom to be your own graphic artist with a range of new and improved tools for working with images apply all new artistic effects such as paint strokes line drawing glass pencil sketch and pastels explore new correction tools including sharpen and soften as well as improved brightness and contrast tools experiment with new color tools including color saturation and color tone and an improved recolor tool grab only what you want from your image and leave the rest behind with a new remove background tool figure 6 original image shown at top and then clockwise using the glow edges cutout and glass artistic effects and with image background elements removed color and correction tools help turn the same image into the slide background additionally picture styles and effects are applied here to add border shadow bevel rotation soft edges and shapes 11

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perfect your pictures quickly with an advanced cropping tool that enables you to pan and zoom in on your image to always show exactly what you want your audience to see figure 7 advanced cropping functionality displays your full image in shadow while you crop and includes the ability to crop to a shape as shown here or to crop to a specified aspect ratio quick tip use live preview to save time when editing photos point to an option in the correction color or artistic effects galleries to see the settings applied to your selected picture and if you don t see exactly what you want in the galleries find an options command at the bottom of any of those galleries for a dialog box that offers advanced formatting choices note the same new and improved picture editing tools are also available in microsoft word 2010 microsoft excel® 2010 and microsoft outlook® 2010 insert screenshot new want even more ways to add the impact of images to your presentations take screenshots in your other open windows directly from powerpoint 2010 or select from a gallery of available screenshots automatically populated by your open windows note the ability to take screenshots directly from office 2010 programs is also available in word excel outlook microsoft publisher and microsoft onenote® 12

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