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ecos information technologies · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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table of contents general software ecos keyman ­ ecos webman i filter ­ reports ­ analyses ecos webman ii communication communications center ecoscom communication networks ecos plus data exchange script ldap ­ directory services soap ­ web services database opc ­ machine data ecos secure service and support telephone support full-service maintenance high-availability service cloud computing modules vehicle management reservation module tour planning vehicle fleet management drivers licence verification alcohol test alarm module fire brigade module emergency module alarm contacts lock circuit access control module timekeeping ecos safe 2 ecos depot high security entry and time · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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general the ecos key management and locker systems · with the unrestricted option ecos plus · with the secured option ecos secure · and the locker system ecos depot · the high security safe system ecos safe may be used in conjunction with the programs ecos keyman i ecos webman i and ecos webman ii as well as all ecos-modules the communication with ecoscom-service and the data exchange with third-party systems is identical for all product ranges this makes your investment future-proof including any later modifications or expansions all ecos-programs and -modules generally function with all windows-operating systems from windows 2000 up to 64-bit versions of windows 7 of course we promptly adapt our applications to further developments of operating systems the use of our systems is also planned for other enterprise architectures such as linux and android for flexible platform-independent access to our applications we support ms internet explorer google chrome mozilla firefox and apple safari a limited version of the mssql-server with a maximum database size of 10 gb is supplied as standard for higher demands an instance with the full version of the mssqlservers can be run the connection to a mysql and oracle-database is possible at customer request an in-house development department with hard and software engineers allows us to not only integrate the latest developments in information technologies but also to consider the needs of our customers and develop customised solutions above all we at ecos systems keep the user in mind and not just the product accordingly user friendliness and efficiency are key priorities through modern communication and integration with your present structures we are able to reduce your effort to a minimum without compromising your security the higher the automation the less the human error 3 · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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software ecos keyman ­ ecos webman i the windows-application ecos keyman has been in use for 10 years under constant development and continually adapted to the latest developments we have placed major emphasis on the design of the graphic user interface and ease-of-use simplified functions familiar to windows shorten the learning curve and facilitate use of the program drag and drop is implemented to transfer users and their complete profiles e.g pin access times easily to other systems quicksearch enables fast location of users in treeview this function is especially useful with hundreds of users graphic symbols for a clearer overview e.g key retracted correctly inserted incorrectly inserted view key-table web application webman i simple color-coding green means all o.k red means something is wrong example the red user is not yet stored or is temporarily removed from the key cabinet user groups and single users with extensive master file data quick overview of the key-table with usage logs of the selected key view key-table windows application keyman i 4 · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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key master data with the possibility of assigning multiple keys per slot using the group function assigning individual keys to specific modules whereby the system can assume several functions restricted removal times key master data webman i key return obligation with alarm message after time is exceeded can also be sent as e-mail alarm to various persons automatically automatically generated reports for single keys or groups and periodical e-mail forwarding of said reports key master data with return obligation keyman i filter ­ reports ­ analyses display of complete report of all actions specific filters for selective display of desired data for example only alarms or just the activity of a selected user of a distinct system report generation of this filtered data and printing or export to a further evaluation program such as excel log of filter and reports e.g data exports keyman i the use of reports enables you to analyse the received data in a simple way and facilitates the creation of graphs 5 · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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ecos webman ii the second generation ecos webman ii is similar to ecos keyman or respectively webman i however the complete database architecture has been reworked to meet any future requirements management of keys and objects across several systems for example vehicle keys with transport documents can be accepted automatically in one city and returned in another at any time the control functions seamlessly over long distances chaotic administration or organised return of keys or objects possible key-group administration for simpler master data maintenance intuitive and clear key-group assignment to user-groups simplifies administrative effort considerably stronger hierarchisation of authorisations with differing access privileges to various systems and modules key groups webman ii key authorisation webman ii user administration webman ii 6 · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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communication communications center ecoscom the ecoscom-service is a communications service which synchronises and replaces information between the ecos systems and the database in cyclical intervals which are adjustable from seconds to hours the programs ecos keyman and ecos webman need not be opened during the process the current information can be used to trigger further actions such as automatic e-mail dispatch of alarm reports backup and automatic backup dispatch by e-mail it is conceived as a background service which automatically informs the user electronically within seconds of exceeded time limits incorrect use or attempts at manipulation a well adjusted ecoscom-service needs only minimal time expenditure to monitor your keys or valuables automatic alarm notification by e-mail communication networks for wire-based data transmission we offer ethernet and powerlan for non-wire based wireless gsm/umts and wlan on request we will gladly integrate our systems with other communication networks example of a communication infrastructure 7 · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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data exchange an efficient data exchange with other programs such as your access control or control station software increases your security and unburdens your personnel the user no longer has to maintain important data in different programs in parallel depending on requirements or existing software architecture we provide a wide variety of methods from a simple import of personnel-data up to and including the completely automatic control of our systems through use of external systems script data imports through intermediate files data imports can take place over csv-files e.g in the following format lastname;firstname;primarykey;card_id;aktivationdate;enddate ldap data exchange over directory services ldap lightweight directory access protocol is an application protocol used in network technology ldap is based on the client-server-model and is used by so-called directory services soap data exchange over the internet soap is a protocol for the exchange of xml-based messages over a computer network db data exchange over a database data exchange takes place directly in the application database data is written or read directly to the database opc data exchange of machine-data opc is an industrial m2m-communications protocol machine-to-machine in this case mainly machine-data is transported i.e the data is transferred directly from the systems processor 8 · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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service and support we can also offer absolute state-of-the-art information technology solutions for service and support from remote-access to software solutions from the cloud we offer three service options to supply you with the graduated security that you need telephone support this service option consists of telephone support software updates remote maintenance using remote-access and telephone training of new employees a 20 discount on necessary replacement parts is also included with this option full service maintenance our full service -maintenance contract includes all the telephone support services in addition this option includes an annual service included therein are checkups service care maintenance and incidental repairs including any necessary replacement parts accessories are excluded for each additional onsite appointment a discount of 20 on travel expense and working time and a discount of 100 on replacement parts will be given 24/7 support high-availability service our high-availability service includes everything from the full-service package plus 24-hour-support with a 4 hour response time cloud computing we also offer our web based application ecos webman ii in the cloud as a hosting solution this saves you the necessity of computers and servers and their support the administration such as upgrades archiving and ensuring the availability of applications is carried out by specialists in our data processing center 00 110 01 110 01 111 00 00 01 1 111 00 110 0 10 01 01 01 10 01 11 0011001110011110000011 11100110001100101100111 0 1 01 00 0 111 11 01 10 00 00 11 111 00 110 00 110 01 01 10 01 11 9 · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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vehicle management module with the high cost saving potential and the liability risks we have in collaboration with our partners customers developed an extensive range of add-on modules relating to vehicles and vehicle keys reservations module the reservations module has been designed for vehicle management but can also be used for the reservation of conference or seminar rooms keys including projector and laptop issuance you can activate any key of your choice for the module the advantage is that separate systems for reserved vehicle keys or other keys are not necessary after activation of the reservations module the designated keys or lockers may be reserved reservations may be made by authorised persons for themselves for other users or also for external guests by auto-generating a pin reservation details can be sent to the relevant persons by automated and verifiable e-mail reservations module input mask tour planning the tour planning module is designed for regularly reoccurring journeys or uses in which keys or objects are periodically needed for a longer time period this module is especially suitable for security companies with routine routes e.g the surveillance of bank branches employees are assigned to periodically recurring routes employees have access to keys only when on assignment higher security through time-limited and controlled access to relevant keys a simple planning and organisation tool with evaluation option for the optimisation of tour planning tour planning module input mask 10 · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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vehicle fleet management for the management of your vehicle fleet we have designed a freely configurable management module with which you can select the keys to be managed in a system as well as the definitions necessary for these keys such as inspection intervals or critical faults freely determinable inspection intervals per vehicle key freely determinable faults e.g uncritical faults or critical faults which then block the keys you decide which keys should be managed for your vehicle fleet other keys may also be integrated into the system for example door keys this flexibility saves you the acquisition of two systems faults and/or the odometer reading must be registered in the key cabinet according to configuration vehicle fleet module with inspection intervals free fault definitions drivers license control the drivers license control module has been developed for automated compliance with legal regulations for company fleet vehicles the master data of the main software are expanded for the management of the staff master data in the area of the drivers license control with for example drivers license number and vehicle classes the drivers license is provided with a tamper-proof rfid-sticker the automated e-mail request for drivers license presentation takes place over the communication service ecoscom this module includes the cyclical dispatch of e-mails to the respective employee to request the presentation of his drivers license to a control reader this is in accordance with legal regulations the person responsible receives a confirmation e-mail upon a correct presentation or an alert report if the drivers license is not presented within a certain time also for example an automated reminder e-mail can be sent to the employee alcohol test the breath test module requires an obligatory negative breath test before the release of a vehicle key to a user otherwise the release of the key is refused with the return of a vehicle key a test can likewise be required to open the key cabinet 11 · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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high security modules alarm module our key management systems and locker systems can generate over 20 different alarms some alerts are identical for all systems some are respective system dependent e.g whether locker key cabinet with steel door or with rolling door alerts for all systems ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ ­ 3 failed authorisation attempts communications interruption net operation battery operation critical battery status less than 20 v battery status ok control panel open system reboot door open too long return time exceeded silent alarm alerts for locker systems ­ unauthorised opening ­ pedestal or spacer open ­ supervisor opened locker system ­ locker manipulation alerts for key cabinets ­ door surface was forced open only with meander film ­ unauthorised withdrawal ­ positive alcohol test ­ system was taken down wall contact ­ attempted manipulation roll-door ­ blocked roll-door the alerts listed above are either already integrated into the system or must be activated by installation of corresponding alert contacts alert report ­ pop-up-window the current alarms can always be shown if the function show alert report is activated in this case alert reports always appear immediately and clearly in a pop-up-window alert list ­ alarm protocol for a quicker overview the filter settings can be set to show only incoming alerts in the protocol comments can be attached to the alarm massages e.g false alarm or forwarded to alert report as pop-up-window alert notification ­ e-mail dispatch also with closed ecos applications the automatic e-mail dispatch for the alerts in the ecoscom service can be activated see also communications center ecoscom on appearance of an alert an e-mail is immediately sent to the persons responsible alert list ­ alert protocol 12 · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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fire brigade module the fire brigade module is used in conjunction with our product group ecos secure it ensures that when a fire alarm occurs the fire brigade has access to the necessary keys as fast as possible in the instance of a fire alarm the key of the affected fire-circuit is indicated and automatically released the fire brigade module with a terminal assignment equal to the maximum number of slots of the key cabinet used from ten to several hundred fire-circuits is activated in parallel with the fire alarm system the door opens through personal identification with card or pin fire alarm signal or fire alarm system without personal identification fire alarm and follow up personal identification with the optional slot supervision a check can be made as to whether a removed property key has been returned to its slot again after use using the personal identification even the person responsible is known and can automatically be sent a return request for the specific key when time limits are exceeded freely adjustable­ see compulsory return ecoscom control center module our control center module is available for in-house emergency call centers or security company exchanges incoming emergency information can automatically be routed by the ecos control center module to the respective system be manually entered into the control center module by an authorised person at this time the respective keys are assigned to the incoming alert the responsible employee identifies himself selects the respective alert number only needed for several simultaneously incoming alerts and all keys required for the alert are indicated and unlocked control center module 13 · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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alarm contacts beside the alarms provided by the systems up to 4 external alarm zones may be activated over potential-free alarm contacts input contacts standard are 4 input contacts up to 4 potential-free contacts as an opener or closer can be activated by the customer there is an optional possibility with the key management system in case of an alert the keys can be controlled directly by the alert or fire alarm system releasing from one to the maximum number of slots output contacts in case of an alarm up to 4 contacts may be used to inform the security center and/or the police for this purpose several alarms can be combined in groups ­ as non-critical alerts e.g door open too long or 3 failed authorisation attempts which are only reported to the security center ­ or also as critical alerts e.g door forced open or cabinet or wall removed which are forwarded to the police lock circuits for automated increase of security in core areas of companies or organisations like government ministries the military or the penal system sluice circuits can be instituted in this situation information from the locker or the key management systems is transmitted either directly from the system or the database to the door controls and admission controlling systems the electronic reader of the isolation unit is directly connected with the ecos systems processor and the door interlock after authentication of the user the door interlock is only released after all objects in his possession such as keys laptops or weapons have been returned in a further variant when isolating access areas in that an entrance card or key for one area must be present before the key or identification medium for a different area is assigned for larger sites with multiple access possibilities and complex admission controls a direct data interchange between the ecos administrative system and the application program controlling access queries the status of the respective employee and allows or refuses access 14 · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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entry and time entry control module ecos management systems can additionally be deployed as entry control units for up to 10 entry terminals for various doors applicable for contact-free readers such as mifare hitag em 4102 legic hid as well as the most advanced biometric readers such as fingerprint and vein readers simultaneous usage of the user-database and the application programs for key management systems or locker systems available as windows and web applications also jointly usable combinable ecos software modules for timekeeping ecos time and room reservation ecos reserve easily connected over an rs-485-network with the control unit of the ecos systems up to 4 alarm circuits ­ output up to 4 alarm circuits ­ input integrated emergency power supply for readers and electronic locks through the control unit of the key management systems or the locker systems timekeeping the timekeeper ecos time is a simple and efficient add-on module for an ecos key management system or locker system the terminals and the necessary readers be they rfid or biometric readers as well as the user data with all relevant information are automatically available in every ecos system the use of these synergy effects including simple data maintenance is available with our timekeeping module ecos time timekeeping 15 · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · · ·

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