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student housing handbook student housing policies procedures northeast texas community college start here go anywhere.

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welcome to student housing at northeast texas community college congratulations on becoming a student resident at ntcc we realize that you have other housing options and appreciate that you chose to stay with us this manual contains all of the policies and procedures that pertain to student housing please keep a copy of this in your room so that you can reference it throughout the year we hope you have a great experience here at ntcc ntcc housing staff campus phone numbers security 903-563-1417 or 903-563-1471 in case of a serious emergency on campus please dial 9-1-1 and then notify security housing office 903-434-8176 housing director 903-434-8168 main switchboard 903-434-8100 business office 903-434-8109 housing handbook quick reference introduction 1 residential housing facilities/staff 2-3 student services 3 general policies 3 housing rules regulations 3-18 campus parking violation fine structure 12 visitation policies 17-18 housing violation procedures 19 what to bring/what not bring 20 1

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northeast texas community college residential housing the northeast texas community college ntcc residential housing policies and procedures are applicable to all residence facilities any student having signed a residential housing policies and procedures agreement is expected to abide by these policies ntcc reserves the right to modify these rules as deemed necessary the provision of residential housing for students at ntcc is among one of the many services designed to assist each student in the pursuit of his/her educational goals students living in residential housing are a part of a campus environment allowing them opportunities to achieve academically and to associate with students from other communities through these associations students may experience an exchange of ideas that can broaden each student s horizons ntcc strives to provide a campus living environment that is safe healthy and supportive of academic learning and individual growth the residential housing policy has been developed with consideration to the give and take of group living students living in residential housing are expected to conduct themselves in a manner compatible with group living and in accord with the spirit and letter of the policies related to or in regulation of residential housing ntcc maintains student housing facilities for 214 full-time students residential housing at ntcc offers a variety of options to fit your budget and life policies and procedures introduction residential housing facilities/staff 2

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style students can choose from a traditional dorm experience or brand new apartment-style units in addition to the convenience of living on campus students enjoy amenities like free wi-fi free cable free parking free laundry 24-hour fitness center access fully furnished units secure card access to building security office on campus 24 hours and student lounge facilities residential housing is staffed by a full-time director hall directors and student resident assistants who live within the residence halls supervise the facility implement housing policy settle disputes between residents when possible and assist students in adjusting to college life campus housing is just one of the services provided at ntcc some other student services include student activities admissions testing counseling and advisement financial assistance and tutoring if you have questions related to student services you are encouraged to visit with the vice president for student and outreach services bacterial meningitis vaccination ­ students will not be permitted to move in to the dorms without submitting a certificate of proof that they have received this vaccination proof should be submitted along with the housing application and deposit students must have shot a minimum of ten days before move-in date students must furnish their own personal effects including twin-size sheets please call and ask if they should be extra long pillows pillow cases blankets bed spreads mattress protectors towels soap and other personal hygiene items bathroom cleaners for counter shower and commode area broom mop dust pan trash bags bathroom tissue and plunger the facilities have laundry rooms in each wing with free washers and dryers but students must furnish their own laundry detergent students may bring their own tv s stereos and computers students living in residential housing west are allowed to bring dorm size refrigerators and low wattage 700-800 watt mocrowaves refrigerators and microwaves are provided in the new student housing east facility alcohol ntcc prohibits the possession and/or consumption of alcoholic beverages on the college premises all college policies local and state laws with respect or application to the possession and consumption of alcoholic beverages will be strictly enforced the individuals in violation will be subject to college discipline or civil charges even if the resident is of legal age residents who student services general policies housing rules and regulations 3

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return to the campus and appear to be in an intoxicated state will be subject to college action residents must not keep empty alcoholic containers in their rooms this indicates possible possession of alcohol residents are held liable for their visitors who violate this policy the following guidelines are applicable for alcohol violations · fine · counseling · online alcohol education program · dorm expulsion parents will be notified of offense appliances the use of toaster ovens hot plates or other open-filament items is prohibited if any prohibited item is found each roommate is subject to being fined hot-air popcorn poppers coffee pots and crock pots are authorized assignment of rooms every attempt is made to accommodate student preferences for housing assignments through the application information provided by all students when they apply for housing priorities for housing assignments are based on the date the $200 deposit and application are received the housing contract is for a space and does not guarantee assignment to a particular room it is sometimes necessary to consolidate housing assignments to reduce the costs of operation dependent upon the demand for space we will consolidate and close suites when need arises each student who is affected will be notified to make arrangements to move room changes may be made during the semester with the approval of the housing director residents making unauthorized room changes will be subject to disciplinary action according to the student disciplinary policy northeast reserves the right to make or change room assignments when it is considered to be in the best interest of the institution and reserves the right to make or change room assignments in the interest of order health safety or other reasons deemed valid by the college bicycles students are allowed to ride bicycles on non-concrete surfaces only bicycles must be kept in student s room or in an outside bike rack if available bicycles are not to be left in the courtyard or hallways at any time cancellation of reservation the housing agreement is a binding document and 4

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students are expected to fulfill the obligations the terms by which the agreement may be terminated by the resident are identified in the agreement and students should be familiar with them any request for cancellation of this agreement must be submitted in writing or faxed by july 1 for the fall semester or december 1 for the spring semester failure to do so will result in forfeiture of security deposit candles and incense all candles incense or potpourri pots together with any items that create embers or ashes are prohibited because of potential fire hazard such items will be confiscated from the rooms check-in-procedure students may check into dorms on wednesday thursday and friday during regular business hours prior to the monday of the first day of classes students must obtain a receipt from the business office stating that payments have been made prior to housing check-in students will not be allowed to check in without receipt students must fill out a check-in form prior to receiving the room key this form will allow students to note the condition of the room prior to moving in it is important that this form be completed accurately as it will be used to evaluate the condition of the assigned space upon check-out and will be used as a tool to evaluate damages and charges that may be assessed it is the student s responsibility to complete the form and return it to the office students will receive a room key only after completing the housing check-in form and signing the policies and procedures agreement checkout procedure all students must check out of their rooms no later than 5:00 pm of the day following the last scheduled final failure to do so will result in the student being charged $25.00 per day for each additional day remaining in the residence facility students will need to follow these procedures when preparing to vacate clean out all possessions items left after the check-out dates will be disposed of by the housing director or housing staff students may not store any items in the housing facility · clean the room and bathroom · sweep and mop the floors · turn in the room key · complete checkout form 5

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the security deposit may be used to cover damages cleaning charges or to cover the cost for disposing of any furniture left behind a $50 fine will be charged if checkout is not completed childcare childcare is not allowed in campus housing children under the age of 17 are not allowed in the residence halls parents visiting a resident student may visit in the student s room with a child under the age of 17 with prior approval from the housing director conduct students should conduct themselves in a manner suitable to community living a student who is serious in their studies shows consideration for the rights of others fulfills contractual obligations obeys the law and shows respect for other residents and college personnel will have no difficulty in adjusting to student housing life damages residents will be held accountable for any damages found in their residence and any common areas it is not the practice of the housing department to penalize residents with damage charges but rather to recoup the actual cost of eventual repair or replacement of the damaged item this policy helps to keep down the overall cost of housing for the majority of residents who manage to avoid damaging their rooms and furnishings all students found to have been part of any damages will be charged for the repair and may be subject to disciplinary action each resident in addition to the privileges and opportunities provided in the residence halls is expected to use the residence hall facilities and furnishings in a responsible manner damages which a resident causes will be his/her responsibility an assessment will be made of any damages and the cost will be billed to the student involved students who deliberately cause damage or those who cause damage as a result of an unauthorized activity may be subject to disciplinary action all students will be responsible for damages occurring in the common areas when such damages cannot be attributed to the individuals who caused them decorations/posters/wall hangings students are permitted to decorate as long as they do not create health or fire hazards or cause damage to the room · thumb tacks or straight pins should be used on sheet rock walls do not use nails screws or adhesive strips any damages caused will be charged to the residents 6

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· street signs must have a bill of sale receipt with them or they will be considered stolen property and returned to the proper authorities · all items must comply with all appropriate housing policies including alcohol harassment profanity and etc · all decorations are subject to the approval of roommates and students may be asked to take items down if they are offensive create a hostile living environment or are deemed inappropriate by housing staff · no items are to be posted to the exterior of the doors and nothing should be posted to the windows which can be seen from outside deposit in order to receive a housing assignment reservation the housing deposit 200 must accompany the student s application for housing the deposit is only returned when the student has followed the proper check-in/check-out procedure paid all debts all charges have been cleared and the housing contract has been fulfilled discipline ntcc expects all students to abide by student conduct policies and procedures as defined in the student handbook when violations of such policies occur students will be subject to the institution s disciplinary process there are several types of disciplinary actions that may be imposed these actions as well as the appeals procedure and the due-process proceedings are defined in the code of student conduct section of the student handbook disciplinary matters involving students in residential housing may begin with the director of student housing but recurring discipline problems will be referred to the vice president for student and outreach services dress standards outside of room students must be dressed appropriately when entering halls or common areas of the housing facilities attire that is generally acceptable on campus or in the classroom is considered appropriate drugs ntcc enforces a zero tolerance policy in reference to the possession use sale or distribution of narcotics dangerous drugs and related paraphernalia on campus students who violate this policy are subject to immediate suspension from residential housing and possible dismissal from school 7

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eligibility of housing only those persons enrolled at northeast will be allowed to reside in residential housing a student must be enrolled in at least 12 hours in each regular semester and at least 6 hours in a single summer session resident enrollment is monitored and students who do not maintain full-time status may be removed from the residence hall any student under the age of 17 requesting to live in student housing must receive prior approval from the housing director and the vice president for student and outreach services emergencies see fire safety and security maintenance tornadoes/natural disaster entrance/exit all students are expected to use the main entrance into the housing facility propping open an exit door is a serious offense and will be treated as such unauthorized use of the fire exits is prohibited by the fire code propping open or otherwise interfering with the intended smoke-barrier purpose of fire doors is prohibited entry search and seizure ntcc reserves the right to enter a student s living space whenever necessary for the purpose of inspection of property to seek missing furnishings to make improvements or repairs to control the space in the event of an epidemic or an emergency to show space to inspectors fire marshal or appraiser or to remove unauthorized pets administrative searches the student if feasible will be notified of an upcoming administrative search ntcc reserves the right to enter the student s living space whenever necessary if there is a reasonable suspicion that a violation of the ntcc policy is being or has been committed or to allow entry by a law enforcement officer with a warrant evictions students may be evicted from housing when they fail to meet enrollment requirements fail to make financial payments or as a result of disciplinary action residents who have been evicted may return to campus when they meet the terms of eviction i.e re-enrollment in the institution payment of fees and clearance by the institution s disciplinary officer failure to identify if requested students must present proper identity to any college official failure to do so could result in serious disciplinary action fire safety and security it is the responsibility of the each resident to be familiar with the policies and procedures designed to ensure safety and security fire alarms signal that all occupants of the building are to evacuate immediate 8

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ly residents should follow the instructions of the housing staff during the fire alarm/drill procedure the staff member will evacuate the areas as they deem necessary in order to ensure the safety of all residents any person who fails to comply with the evacuation proceedings is subject to disciplinary action it may be necessary to implement fire drills periodically students should always treat an alarm as an emergency situation and should follow the emergency evacuation plan as directed by staff members anyone who discovers a fire or potential danger should 1 signal an alarm immediately and 2 contact a staff member to begin the evacuation procedures fire prevention regulations the following items are prohibited because of their potential as fire hazards · use or possession of fireworks or explosives · christmas trees or other flammable materials · flammable liquids or fuels · overloaded electrical extension cords or multiple adapters anyone who alters a smoke detection/fire prevention device or deliberately sets off a false alarm will be subject to immediate disciplinary action and/or legal sanctions furniture students will not be allowed to move furniture from their rooms and are never allowed to place furniture damaged or intact outside their doors in hallways or courtyard holidays the student housing facility will be closed for any holidays observed by the college all students are asked to leave the facility during these times and not remain on campus any student needing to stay must receive permission from the housing director inability to adapt students who demonstrate an inability to adapt to residence hall life will be referred to the housing director and/or the vice president for student and outreach services insect problems residents who discover insect problems should report them to a housing official immediately residents should keep in mind that food and an unclean environment attract insects and may cause a health hazard 9

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the housing facility has a pest control contract and the entire facility is sprayed once a month students can check the schedule posted on the housing bulletin board for the exact dates each month students should be aware that if there are clothes or other articles on the floor or around the walls their room will not be sprayed inspections staff members will from time to time conduct safety inspections to ensure that safety standards are being met to check smoke detectors and to check for safety hazards if safety hazards exist they will be corrected immediately if they are the result of the resident s actions the resident will be charged for the corrections staff members may check rooms if furniture is missing from the common area or to ensure that furniture is still in place and in good condition ntcc reserves the right to inspect rooms when there is reasonable suspicion that regulations outlined in the policies and procedures are in violation see entry search and seizure internet connections wireless internet is available for all students students should take their laptops to ms 103 for wireless setup keys and/or fobs every resident is provided with a key and/or a fob to his or her room at check-in and is responsible for that key and/or fob lost or stolen keys and/or fobs should be reported immediately in order to protect the safety of the residents and their belongings lost keys and/or fobs will be replaced at the rate of $25 each residents will be responsible for any charges that are a result of stolen or lost keys and/or fobs residents may not have duplicate keys made if duplicates are found the locks will be re-keyed and the resident will be charged if a student desires to have additional security devices on his or her space this must be approved through the housing office keys and/or fobs are to be returned as part of the check-out procedure residents will be considered occupants of the space and charges will be accrued until keys and/or fobs are turned in failure to turn in keys and/or fobs will result in the automatic forfeiture of the deposit laundry facilities laundry facilities are located in both residential hall facilities laundry rooms are for residents only we ask that you cooperate by helping us keep them clean 10

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lobby furniture lobby furniture is not to be moved within or out of the lobby area feet are not to be placed on tables and chairs residents/visitors are not permitted to sit on tables lock outs residents who become locked out of their rooms can contact the housing office during the normal working hours or the housing staff on duty after hours for your protection identification will be required prior to students regaining access to space mail students who wish to receive mail on campus may do so through the campus mail service mail is delivered to the housing facility monday through thursday students should be aware that the mail service is slower and can sometimes be delayed as many as three days all mail including express mail is delivered to the college administration office and will be given to students by the next business day stamps envelopes and etc may be purchased from the campus bookstore letters and packages can also be mailed there the bookstore also provides a fax service for a small fee the following addresses will be used for students receiving mail regular mailing address ntcc residential housing your name po box 1307 mt pleasant tx 75456 physical address for us postal service ups or fed-x deliveries ntcc residential housing your name 2886 fm 1735 chapel hill road mt pleasant tx 75455 maintenance of rooms it is the student s responsibility to maintain his or her individual room students must provide their own cleaning and toilet supplies students should report any maintenance problems to the housing office or to the ra assigned to their housing area after hours maintenance will be for emergencies only mattress protector the mattress must have a mattress cover to protect it and to create a healthier living environment for residents all students must have a 11

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mattress protector on his/her bed no later than one week after he/she moves in to the residence hall messages due to limited personnel we are unable to provide a message service for students however students may advise relatives that in case of an emergency we will make every effort to contact students music/sounds radios televisions video games computer music or other sound equipment shall be lowered to a level that does not annoy or interfere with the quiet enjoyment of other residents in general music cannot be played in the lobby or courtyard area volume on music played from parked cars should be low parking all students are required to park in the student housing parking lots located next to the student housing facilities parking in the grass on the sidewalk in front of trash dumpsters or any area marked restricted is prohibited those in violation will be fined and/or towed at owners expense all housing students are required to have a regular student parking permit on their vehicle any vehicle on campus after midnight not having a permit will be towed at the owner s expense due to the lack of parking space trailers are prohibited in the student housing parking lots students with trailers including boat trailers are to make special parking arrangements with the rodeo coach campus parking violations fine schedule visitors area circle drive blocking driveway blocking trash receptacles parked taking two spaces $15.00 $15.00 $15.00 $15.00 $15.00 $15.00 $30.00 $15.00 $15.00 $180.00 parked on walkways or grass areas parked on no parking areas parked with trailer attached no parking permit parked in or blocking fire lanes parked in handicapped space 12

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payment of account it is the resident s responsibility to make payment of fees on time without notice failure to do so will result in action that may include eviction pets absolutely no pets will be allowed in the student housing facility at any time unauthorized pets will be removed by the proper authorities and students will be fined for any expense incurred or damage done by the animal phones students are responsible for arranging and paying for phone service telephones are not provided in the individual dorm rooms a public pay phone is located in student housing lobby to order personal phone service southwestern bell 1-800-464-7928 additional information they may require physical address must give the following address exactly as printed 2886space f space m space rd space 1735 mt pleasant tx 75455 prohibited conduct the following conduct is prohibited at ntcc and in the residence halls and can result in immediate disciplinary action 1 disruptive behavior yelling running wrestling roughhousing etc in or around the residence hall 2 using vulgar profane or obscene language or gestures 3 fighting is forbidden and can result in immediate suspension from the residence hall 4 discrimination or hazing of residents is prohibited as is racial or sexual harassment any of these can result in immediate suspension from the residence hall 5 disregard for the physical well being rights and property of others 6 physical abuse or the threat thereof against any person or persons conduct which threatens or endangers the health or safety of any such person or persons 7 vandalism malicious destruction damage defacing or misuse of ntcc public or private property 13

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8 gambling is not permitted on college property 9 failure to attend meetings called by the housing director 10 possession of and/or use of any mechanism and/or substance which may cause a disturbance to the normal atmosphere of the residence hall smoke bombs stink bombs water balloons etc this includes substances used for purposes not intended by the manufacturer i.e shampoo toothpaste shaving cream etc 11 residence hall entry doors or emergency exit doors must not be propped open for any reason 12 creating a mess in the hallways lobby or laundry rooms 13 throwing balls frisbees or other such objects and bouncing balls of any kind in the residence halls is not permitted 14 opposite sex entering a restricted area or wing of the residence halls during the hours visitation is not allowed 15 putting room freshener carpet fresh etc in air conditioner unit prohibited items all unauthorized items will be confiscated by northeast officials the following items are strictly prohibited and subject to housing fines · weapons of any kind knives and knife boards clubs ammunition etc · illegal drugs and paraphernalia · alcoholic beverages · cables and cords running from room to room or across the halls · candles · cooking appliances · darts and dart boards · electric or gas space heaters · fireworks · inoperable vehicles · personal beds/waterbeds · pets quiet hours quiet hours are designated from 10 p.m until the following morning at 10 a.m at all times radios stereos and televisions must be played in such a manner that they can be heard only in the same room it is mandatory that students do not interrupt a person studying in an adjoining room and that activities be restrained to the point that a student s sleeping will not be disturbed the housing director has the authority to require the removal of radios stereos and televisions if a student continues to violate quiet hour policy during quiet hours the outside areas immediately adjacent to the housing facility must be clear of students and noise 14

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