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shiloh christian school activities handbook philosophy of activities at shiloh christian school activities opportunities are for the benefit of all youth the aim is maximum participation with athletic and non-athletic activities provided in a balanced interscholastic setting that emphasizes safe and healthful standards of competition for various levels of maturity and achievement shiloh christian school considers these programs to be an integral part of programming at the middle school and high school levels as part of the extracurricular educational experience the competitive programs are administered by school authorities with instruction provided by competent well-qualified coaches and advisors goals for these programs include the promotion of spiritual physical moral social and emotional well-being of the participants with an emphasis on the ideals of good sportsmanship christian conduct and fair play harassment policy harassment or intimidation will not be tolerated and those found guilty of such conduct may receive a disciplinary warning a suspension or may be withdrawn from school depending on the seriousness of the misconduct harassment is unwelcome behavior to the recipient and may include actions such as 1 unwelcome teasing taunting or other verbal messages 2 unwelcome physical contact such as pushing shoving hitting and carrying 3 sex-oriented verbal kidding or abuse 4 subtle or overt pressure for sexual activity 5 demands for sexual favors accompanied by implied or overt promises of preferential treatment or threats it is the policy of shiloh christian school to maintain a learning environment that is free from any form of harassment or violence on the basis of race color national origin gender disability age religion marital status or any other basis prohibited by federal state or local law ordinance or regulation harassment consists of unwelcome offensive abusive belittling or threatening behavior directed at students or staff harassment is usually based on some real or perceived difference such as sex race or disability and which may lead to the person harassed being offended humiliated intimidated or disadvantaged harassment may include insulting or threatening language or gestures continual unjustified comments about a person s work or work capacity jokes and comments about someone s ethnicity color or race -1-

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pictures posters graffiti electronic images which are offensive obscene or objectionable unwelcome physical contact we expect all in this community including administrators faculty staff parents and students to foster positive attitudes and behaviors toward members of the shiloh christian school community furthermore we encourage those who experience or observe forms of harassment to bring such incidents to the attention of those who carry special responsibility for nurturing in this community extracurricular student participation policy the extracurricular programs at shiloh christian school exist for the development of skills attitudes and self-esteem of students and are intended to enhance the spiritual physical social emotional artistic and intellectual growth of our young people parents are encouraged to be positive and supportive in their relationships with advisors and coaches it is the prerogative of the advisor/coach to manage the activity in such a manner that sound human relationships are encouraged and the regulations of the north dakota high school activities association ndhsaa are met a team effort by parents school officials and the participants is needed our extracurricular programs are voluntary therefore when a student signs his/her name to accept the code it means that he/she voluntarily accepts it as part of his/her extracurricular endeavors while attending shiloh christian school the basic purpose of this code is to provide assurance that our students and their parents are informed of the standards of behavior conduct and appearance that are appropriate for the young people who represent our school and the community of shiloh christian in the various areas of extracurricular activities eligibility academic policies the basis for our shiloh christian policy regarding extracurricular eligibility is determined by the north dakota high school activities association guidelines these guidelines state that in order to maintain eligibility in extracurricular activities you must maintain passing grades in four academic classes the shiloh christian eligibility policy is as follows · students receiving a gpa below 2.0 at the end of a quarter will be academically monitored until the midterm of the following quarter at the midterm grades will be collected and reviewed for these students students below a 2.0 gpa or receiving any f s at this time will be ineligible for the remainder of the quarter students without any f s and above a 2.0 will have full eligibility · students falling below a 1.6 gpa at the end of a quarter will automatically be ineligible and their progress monitored until the midterm at the midterm students -2-

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· · · · · · who have improved their gpa to a 2.0 or above and without any f s will regain eligibility students below a 2.0 gpa or receiving any f s at the midterm will continue ineligibility and academic monitoring for the remainder of the quarter eligibility may be regained for the following quarter the eligibility policy as stated above is also in effect from the 4th quarter of the school year to the first quarter of the following school year once a student is ineligible they must earn a 2.0 gpa or above at the end of a quarter to regain eligibility in consultation with the principal teachers and parents/guardians students who routinely fall below a 2.0 at the end of the quarter may be declared ineligible new students with a cumulative gpa below 2.0 will be academically monitored upon enrolling at shiloh christian students must be passing 20 hours per week calculated from the beginning of the semester correspondence courses do not count as part of the 20 hours any exceptions or appeals to the above policy should be directed to the principal ineligibilty to participate athletics ineligible students may practice with the team the student will not travel with the team the student will not take part in related activities such as scoring time keeping videotaping etc there will be no interscholastic competition until the ineligibility period is complete general standards dress and grooming students who participate in extracurricular activities will be required to observe the dress code outlined in the student handbook at all times students are expected to dress appropriately for out-of-town trips coaches/advisors may establish appropriate standards with each individual group travel students designated to participate in out-of-town events are to travel to the event with the group no other means of transportation is to be arranged unless approval has been granted by the activities director travel home from the event must be with the group or by arrangement with the advisor/coach arrangements must be made with a parent guardian of a shiloh student citizenship the conduct and behavior of participants is closely observed in many areas of school life and is a direct reflection of themselves their parents the school the organization and their coach advisor participants shall be courteous and show respect for people and -3-

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property exceptional leaders accept these responsibilities realizing that they influence many others in the school inappropriate activities will not be tolerated among student participants specific standards the supervisor of any extracurricular activity shall have the authority to suspend a participant for 1 engaging in behaviors not specifically mentioned in this code or 2 being suspected of engaging in behavior not specifically mentioned in this code but deemed to be detrimental to the program such a suspension shall be for a minimum of one week or one event use of alcohol tobacco and other drugs shiloh christian school recognizes that the possession and use of alcohol tobacco and other drugs by our students is unlawful harmful and wrong possession is defined as not removing yourself immediately from the presence of drugs alcohol or tobacco as soon as you realize it is present any substance that takes away our health or clear thinking diminishes our effectiveness in determining and carrying out god s will for our lives prohibited substances include 1 tobacco 2 alcohol or any alcoholic beverage 3 any controlled substance or dangerous drug 4 any abuse of glue or aerosol paint or any other chemical substance 5 any prescription or nonprescription drug not taken in accordance with the authorized use policy it is against school policy for any student to sell deliver give or attempt to sell deliver or give to any person any of these substances or what the student represents or believes to be any of these substances to possess procure purchase or receive or to attempt to possess procure purchase or receive any of these substances or what the student believes to be any of these substances the student will be determined to be in possession when the substance is on the student s person or in the student s locker car bag or when he/she owns it completely or partially to be under the influence of legal intoxication is not required or to use or consume or attempt to do so the listed substances or what is represented by the student to be any of the substances the policy applies to any shiloh student who is on school property who is in attendance at school or at a school-sponsored activity or whose conduct at any time or in any place interferes with or obstructs the mission or operations of shiloh christian or the safety or welfare of our students shiloh s first concern is to help students who are using prohibited substances we want to do all we can to encourage you to seek help for yourself or your friends without fear of punishment 1 student contacts staff member in regard to use by another student there are no consequences the student who contacts a staff member is encouraged to get the friend or classmate with the problem to personally seek assistance from the school counselor and/or campus pastor -4-

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2 student voluntarily informs staff member about personal alcohol tobacco or drug use and asks for help there are no consequences the student is informed of local services available and encouraged to seek help from them or from the school counselor and/or campus pastor parents guardian may be notified only with the consent of the student unless there is clear and imminent danger students involved in extracurricular activities are governed by ndhsaa those consequences are listed at the end of this section 3 student uses tobacco on school property or at any school-related activity off school property student is confronted and the principal/head administrator is notified the student and his/her possessions will be searched and tobacco confiscated parents guardian will be notified participation and perfect attendance at a tobacco use program approved by shiloh will be required parents guardian will pay for the cost of the course refusal to attend or complete the tobacco program will result in suspension until the student has started the course the shiloh christian school campus pastor will conduct a conference with the student parents guardian and principal/head administrator upon completion of the tobacco use program 4 student possesses drug-related paraphernalia but shows no evidence of use the principal/head administrator will be notified and paraphernalia confiscated the student his/her locker and other possessions will be searched there will be confiscation of any substances found parents guardian will be notified police will be notified and any paraphernalia and substances found will be turned over to them 5 the student possesses uses or is under the influence of alcohol or other prohibited substances at a school-related activity on or off school property the chaperone/staff member will confront the student and contact the principal/head administrator the student and his/her possessions will be searched and any substance will be confiscated parents guardian will be notified immediately and will make arrangements to get the student home the student will be detained until arrangements are made by the parents guardian police may be notified and illegal substances found will be turned over to them the student may be required to submit to drug/alcohol testing 6 a student is distributing alcohol drugs or controlled substances on campus or at any school-related activity the student will be confronted and the principal/head administrator will be notified the student his/her locker and possessions will be searched and substances will be confiscated parents guardian will be notified and requested to come immediately police will be notified and the illegal substances will be turned over to them as evidence the student will be turned over to parents guardian and/or police if it seems advisable in 4 5 or 6 that the student be removed from campus while the school s response to the infraction is being considered he/she will be suspended for a specified period of time the school s response may include a expulsion b if the student is to remain at shiloh the following may be required 1 drug/substance abuse evaluation 2 participation and perfect attendance in a chemical abuse/drug rehabilitation program approved by shiloh parents guardian will pay for the cost of the program refusal to comply will result in suspension until there is cooperation the shiloh christian school campus pastor will meet with the -5-

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student periodically to reinforce the chemical abuse sessions 3 submit to periodic drug testing paid for by the parents guardian 4 be willing to have behavior closely monitored while on campus there are additional consequences for students involved in extracurricular activities as outlined in section xii of the north dakota high school activities association constitution and bylaws it states the use or possession of tobacco alcohol or any controlled substance as defined by north dakota law is prohibited any extracurricular participant who is in violation of the foregoing shall be suspended from participation in interscholastic contests or activities for a minimum period of six consecutive school weeks for the first offense and a period of eighteen consecutive school weeks for any subsequent offense the use possession or sale of non-prescriptive anabolic steroids by any student athlete at any time during the school year is prohibited any student athlete found to be in violation of this policy shall be subject to the penalties provided in section 12 of article 13 of the constitution and by-laws of the association the use or possession of anabolic steroids prescribed or directed by a physician shall not be in violation of this section when a violation is reported the principal/head administrator shall immediately investigate the alleged violation if the principal/head administrator finds probable cause to believe that this rule has been violated he shall give the student notice as provided below the period of suspension shall begin from the date and time notification is given to the student by the principal/head administrator the student shall have the right to a hearing within three school days after such notification during the period between notification and hearing the suspension may be deferred for good cause shown however if the suspension is not imposed and the student is found in violation of the alcohol tobacco and controlled substance rule any interscholastic contests or activities participated in by that student after initial hearing will be forfeited and the suspension will start from the date that guilt was established such hearing shall be on notice and conducted by the principal/head administrator the student shall have the right to be present at the hearing and offer such testimony and other evidence the student deems material such student shall also have the right to confront and question the person or persons who complained of such student s violation of this ndhsaa rule if the student is not satisfied by the ruling of the hearings officer such student shall have the right to have the ruling reviewed by the shiloh christian school board counseling services utilized discovery christian counseling youth works anchor christian counseling -6701-255-1165 701-255-7229 701-255-3325

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sports cautions considerations and responsibilities activities can be highly competitive and physical conditioning plays a major role in the preparation of the student athlete because of the intended demands of participation students must observe the practice rules procedures and training progression that are given this in turn should address the need for safety learning and the overall desire to succeed and enjoy the sport a few risks will be highlighted however additional risks may not be mentioned but care should be taken to follow these suggestions preparation for the activity clothing shoes and protective equipment for your sport should fit properly and be worn during practices and contests remove all jewelry before participation individuals requiring training services should arrive early to receive treatment to avoid being late for practice all physical problems that are chronic or may interfere with participation should be reported to the trainer and coaches all athletes must have a physical exam form on file prior to the start of the season and should report in sound physical condition/sport appropriate if needed shatterproof glasses and/or appropriate eyewear should be worn when needed locker room and practice be alert to the surroundings to prevent any injuries students should not engage in roughhouse or horseplay which could lead to injury close and lock your lockers whether you are at home or a contest on the road do not leave valuables out when spikes are used for the sport in which you re participating they should not be worn in the building please remove them before entering general sport cautions be alert to dehydration symptoms students should remain well hydrated throughout the season of participation do appropriate warming up before the start of the activity horseplay with required equipment for the sport is forbidden unsportsmanlike conduct is not acceptable please follow sport etiquette -7-

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assist with the equipment check at practice and game sites to insure safety do not overload equipment always be certain to observe noted limits when practice or competition is taking place outdoors always be mindful of pending weather conditions that could threaten safety proper safety procedure for individual sports will be covered by coaches in each specific activity emergencies because of the nature of sports injuries may occur all injuries must be called to the attention of the coaching staff and athletic trainer some injuries may require more intense management when such an incident occurs the practice scrimmage drill or contest should be stopped make sure the coach trainer or other site manager is aware of the problem if necessary additional assistance should be called if a fire or fire alarm occurs the site should be evacuated with all participants moving a safe distance away from the facility athletic insurance and injuries activities can play an important role in your student s development however there is a risk of injury occurring during participation we encourage all parents to have medical coverage in the event that an injury occurs while their student is involved in activities or during the regular school day shiloh christian school does not provide insurance coverage for student participants we have a certified athletic trainer on duty during some practices and at most contests so immediate attention can be provided if the trainer is present they will consult with the parents/guardians and make recommendations if they believe further attention is needed by a physician ndhsaa eligibility shiloh christian is a voluntary member of the north dakota high school activities association and the national federation both of these associations have developed guidelines and rules with those listed here representing a summary of the regulations dealing with student eligibility most of the rules are found in the ndhsaa handbook a copy of which is available by contacting the office your role in following the rules will insure eligibility to participate in interscholastic activities not following the rules could lead to ineligibility and/or forfeiture of contests age a student becomes ineligible on or after he/she reaches the age of 20 -8-

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physical exam a student must have on file an athletic pre-participation health history screening and physical examination form this form must be completed annually a physical is considered current so long as it has been signed by a physician after june 15 enrollment a student must be enrolled in the school for which he/she competes after a student enrolls in the 9th grade he/she will be eligible for no more than eight semesters the 7th and 8th semesters must be consecutive academic achievement the shiloh christian policy replaces the ndhsaa policy as it meets the minimum standards set forth by ndhsaa however any 7th or 8th grade students must be passing all classes if they are to participate on a high school team as set forth by the ndhsaa policy amateur status a participant will become ineligible in an activity if they receive cash for participating in a contest they will also be ineligible if they participate in activities schools tryouts or games sponsored by professional athletic organizations during the season of a sport competing in a contest under an assumed name will also cause a student to become ineligible participants may accept any cup medal or trophy not cash for winning or placing in a competition providing the value of the award does not exceed $75 playing on teams outside of school when a student is participating or under suspension in an activity during a season at a school he/she may not play on an outside team or as an unattached individual in a non-school meet in the same sport activity during the school season of that same sport or activity a student may participate at any time other than the high school season without affecting his/her eligibility students playing on a team outside of school may do so as an unattached individual so long as it is not the same activity during the school season example a student is on the school basketball team he/she may not play on a non-school basketball team during the season he/she may be on a volleyball team and not lose eligibility summer camps students may not participate in sports camps during the school year but may do so during the summer months on their own participation in such camps for fall sports is not permitted after july 31 students may participate on city recreation or independent teams or as unattached individuals during the summer until the opening of the high school season in that sport transfer if a student transfers from one school to another without the parents moving to the new district the student will be ineligible for varsity competition for 180 school days if students transfer after a natural break in the school system they are eligible example after middle school or junior high school before starting high school -9-

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all star competition students shall not compete in any sport under ndhsaa jurisdiction in all star events or in national competition without having written permission from the ndhsaa participation in such contests will cause the student to lose eligibility misbehavior during contests if a student is found in gross violation of the ethics of competition or the principle of good sportsmanship he/she may be barred from interscholastic competition either as a participant or spectator or both if you have a question regarding one of the afore-mentioned regulations or have some other question dealing with eligibility or participation please feel free to contact the activities director -10-

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tryouts and student assignment within the program all eligible students have the opportunity to try out for a school activity each activity has a starting date and there will be a minimum of three practices or tryouts before team selections will be made sub-varsity and lower level program students need to be invited to try out for a higher level program if the number of participants is unmanageable the head coach/advisor reserves the right to limit the roster size general commitment to the program each student who is involved in a school activity must have strong commitment to the program in general being involved will require teamwork self-discipline loyalty tolerance sportsmanship citizenship and perseverance skill and ability each student who participates will receive an assessment of his/her skills talents and ability from the advisor/coach this information will serve as a major criteria in the selection of program members and their placement within the program other participants will be evaluated in other areas to include grades and eligibility attitude mental toughness dedication as well as any other area deemed suitable moving-up policy and procedures it is the belief of the shiloh administration that moving a middle school student up to participate in a co-curricular program at the high school level is an exception rather than the rule by strictly adhering to the criteria below it is the belief of the shiloh administration that a middle school student who is allowed to participate at the high school level will be physically socially and psychologically capable of handling the situation the shiloh administration has a responsibility to help students reach their full potential and therefore a need exists to provide an opportunity for growth physically as well as mentally socially spiritually and psychologically a form will need to be completed when petitioning to move an exceptional middle school student to the high school level criteria for reviewing a petition of exceptional students 1 level of skill appreciatively above those of his/her peers which will limit a student s ability to develop to his/her full potential and/or a need exists to fill a roster at the high school level note a middle school student who is moved up to the high school level must compete on the junior varsity or varsity squad they cannot be moved up to the freshmen or c squad level unless the move is made for the sole purpose of filling a roster 2 the student must be emotionally stable and mature enough to advance to the high school level 3 the student must be in good academic standing display a strong attendance record and have a proven behavioral track record a good citizen in and out of school related activities 4 the student must be self-disciplined and coachable -11-

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sportsmanship and citizenship we all play a role rarely is a contest played without the negative reaction from a coach participant or spectator in the stands on a call made by the official officials coaches players and yes the fans may perceive a call differently we realize that judgment calls are a part of any athletic contest school activity programs can bring out the very best in our participants students and adults or it can bring out the worst shiloh christian believes that our programs are educational and that there are very important lessons in citizenship and sportsmanship to be learned in the process everyone has a role to play we can do this by being a good example and by following a few simple practices general guidelines be a gracious host and show respect for our opponents respect the decisions made by the contest officials be an exemplary role model by positively supporting teams in every manner possible including content of cheers and signs be a fan not a fanatic realize that a ticket is a privilege to observe the contest and support the activities not a license to verbally assault others or be generally obnoxious examples of a good sport exhibits spirit of benevolence and genuine concern for the opponent accepts results gracefully and acts fairly and courteously at all times unacceptable behavior disrespectful or derogatory yells chants songs or gestures criticizing officials in any way displaying a temper with an official s call parent coach/advisor communication parent advisor/coach relationship both parenting and being an advisor are extremely difficult vocations by establishing an understanding of each position we are better able to accept the actions of the other and provide greater benefit to students as a parent you have a right to understand what expectations are placed on your child when involved in our programs this begins with clear communication from the advisor/coach of your child communication you should expect from your child s advisor/coach 1 philosophy of the advisor/coach 2 expectations the coach has for your child as well as all the members of the group 3 location and times of all practices contests performances etc 4 requirements i.e fees special equipment off-season conditioning 5 discipline that might affect your child s participation -12-

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communication advisors/coaches expect from parents 1 notification of any schedule conflicts well in advance 2 specific concerns in regard to advisor s/coach s philosophy and/or expectations 3 transportation changes as your children become involved in the programs of shiloh christian school they will experience some of the most rewarding moments of their lives it is also important to understand that there might also be times when things do not go the way you or your child wishes during those times it is important to have an open dialogue with the advisor/coach appropriate concerns to discuss with advisors/coaches 1 the treatment of your child mentally and physically 2 ways to help your child improve 3 concerns about your child s behavior 4 personal or family matters that may affect your child s behavior it is very difficult to accept your child s achievement is not as great as you might hope advisors and coaches are professionals they make judgment decisions based upon what they believe to be the best for all the students involved as you have seen from the list above certain things can and should be discussed with your child s advisor/coach other things such as those listed below must be left to the discretion of the coach please do not attempt to confront an advisor coach before or after practice or a performance meetings of that nature usually do not promote resolution issues not appropriate to discuss with the advisor/coach 1 participation selection examples playing time position selection etc 2 team strategy example play calling 3 other students what can a parent do to provide a satisfactory resolution there are situations that may require a conference between the activities director the advisor coach and the parent these are to be encouraged it is important that all parties involved have a clear understanding of the other s position when these conferences are necessary the following procedure should be followed to help promote a resolution to the issue of concern please be respectful of the advisor s/coach s family and personal time 1 call the advisor/coach during school hours to set up a mutually agreeable time to meet 2 call to set up an appointment with the activities director to discuss the situation 3 at that meeting the next appropriate step can be determined remember please do not attempt to confront an advisor/coach before or after practice or a performance meetings of that nature usually do not promote resolution -13-

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lettering policies general guidelines the awarding of a letter to a student may be jeopardized by violation of shiloh christian or ndhsaa rules middle school students may be awarded a letter if they participate on the varsity level and meet lettering criteria students must complete the season to be considered for a letter students must maintain a positive attitude faithfully attend all practices and live up to the guidelines established by the advisor/coach students who participate in a cooperative activity will receive a shiloh christian letter the criteria for lettering are established by the cooperative school any student not meeting the criteria for a letter which the advisor/coach feels is deserving of the honor shall be awarded a letter specific lettering requirements will be determined by each head coach/advisor updated 8/10 -14-

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