School Wide Policies 93016


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Public School 139Q- The Rego Park School 93-06 63rd Drive, Rego Park, New York, 11374 (718) 459-1044 Fax (718) 997-8639 Natalie L. Perez-Hernandez, Principal Stephanie Lazarus, Assistant Principal School Wide Policies (Page 1 of 4) September 8, 2016 Dear Parents, Please be advised of the following important items: 1. Time Schedule & Line-up Procedures – Although school begins at 8:00 a.m., all students are expected to be in school by 7:50 a.m. Children arriving in school after 8:00 a.m. are considered late. Please cooperate by having your child arrive in school on time. Repeated lateness will impact on school grades. 2. Breakfast Program- Children eating breakfast in school may enter the building beginning at 7:30 a.m. The breakfast program is free to all children attending P.S. 139. Only those children eating breakfast may enter the building beginning at 7:30 a.m. Supervision of the children in the auditorium or school building begins each day at 7:50 a.m. The children riding the school bus will be escorted to the school building when they arrive at the school. Children in Grades K-5 will line-up in the school building. Kindergarten children will enter the building through the Booth Street entrance. Grades 1 through 5 will enter the building through the main entrance on Wetherole Street. Grade K will meet in the multi-purpose room. Grades 1 & 2 will meet in the lunchroom and Grades 3 and 4 will meet in the auditorium. Grade 5 will meet in the gymnasium. P.M. Dismissal Areas are as follows: Kindergarten - Booth Street exit (2:00 p.m.) Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 - Wetherole Street exit closest to lower yard (2:05 p.m.) 63rd Drive closest to Wetherole Street (2:15 p.m.) 63rd Drive closest to Booth Street (2:15 p.m.) 63rd Drive closest to Wetherole Street (2:20 p.m.) 63rd Drive closest to Booth Street (2:20 p.m.) 3. Class Sessions: Monday – Friday Kindergarten - Grades 1 - Grades 2& 3 - Grades 4 & 5 - 8:00 a.m. to 2:00 p.m. 8:00 a.m. to 2:05 p.m. 8:00 a.m. to 2:15 p.m. 8:00 a.m. to 2:20 p.m. 1


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School Wide Policies (Page 2 of 4) 4. Preparation for School Work It is imperative that students report to class ready to work: 1) Have at least two writing implements. 2) Have appropriate notebooks. 3) Have required textbooks. 4) Come to school with homework completed. 5) Have your child bring his/her summer writing notebook with required entries. The success of our school program involves the participation and cooperation of students, parents, teachers, and administrators. All parties must be involved in the teaching-learning process if the high educational goals of P.S.139 are to be maintained. Parents are urged to call or write to their child’s teacher to arrange a conference if questions arise concerning any aspect of the school or class program. Tuesday afternoons are dedicated conference times from 2:30-3:00 p.m. Do not wait until the Parent-Teacher Conferences in November and March. Speak to your child to determine progress. Review notebooks, homework, test grades and of course the report card to prevent problems before they seriously affect student performance. A good start to the school year is essential for success. 5. Lunch Period: Every child must submit a lunch application. Grades K & 2 9:50 a.m. - 10:40 a.m. Grades 1 & 3 10:45 a.m. -11:35 a.m. Grades 4 & 5 11:40 a.m. - 12:30 p.m. 6. Lateness: Children arriving after 8:00 a.m. must get a late notice from the main office before they enter their class. Late notes are required from parents. Being late to school is a serious matter. Pupils who are consistently late will be referred to the Attendance Officer who will contact parents to determine why lateness occurred and schedule a home visit. 7. Leaving Early: If you are planning to pick up your child/children early, a note should be sent to the teacher in the morning. No child will be allowed to leave the school building with an adult unless they have been designated on the blue emergency card. You must be 18 years old to pick a student up from school and have a valid photo id. 8. Pupil Absences: Children need to be in school on a regular basis in order to improve learning outcomes. Plan your vacation around the school calendar. Vacations requiring a child to be absent from school are unauthorized or illegal absences. These are strongly discouraged. Pupil illness is the primary reason a pupil may be absent from school. On the first day of your child’s 2


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School Wide Policies (Page 3 of 4) absence, please call the school between 7:00 and 8:00 a.m. at (718) 459-1044 to report the following information: Your name, relationship to child, child’s name and class and the length of absence, if known. After an absence, and on the first day back to school, a note signed by a parent, detailing the reason for the absence MUST be prepared, sent with your child and given to the teacher. If an absence is three days or longer, a doctor’s note is required. Failure to bring in notes for absences can result in a TRUANT FORM and a visit from the Attendance teacher. IT MUST BE REMEMBERED THAT PUPIL ABSENCES AFFECT LEARNING PERFORMANCE INCLUDING CLASS WORK AND HOMEWORK. Please note: Your child’s permanent record will reflect all absences and latenesses. If your child sustains an injury causing your child to have a cast, boot, sling, crutches, etc. you must present a doctor’s note to the school. The doctor’s note must include the phrase, “Child can return to school.” Included in the letter must be the doctor’s diagnosis and the statement of physical limitation(s), if any. For example, no physical education might be indicated. 9. Injury during Recess: If your child receives a scratch while playing during recess outside, the school nurse will clean the scratch and apply a band-aid. The Administration or the school nurse will contact you at home or work. The Department of Health nurse is not permitted to apply any antibiotic ointment or administer any medication unless appropriate paperwork and 504 forms have been completed by your child’s pediatrician. 10. Moving: Please notify our office if you move. We will need your new address and telephone number. Any child who moves out of the NYC school system during the school year must follow Chancellor’s Regulations and speak to the Administration. 11. Homework Policy: Homework is part of the student’s class work and should be completed each night. If assignments are not completed, this will be considered in evaluating and rating a pupil’s performance on report cards as per the school-wide Grading Policy. Parents should sign homework and test papers. There will be homework on Friday as well. Recommended Homework Kgn. – Grade 1 20 minutes Grade 2 30 minutes Grades 3 & 4 Grades 5 45 minutes 60 minutes 12. Report Card Policy: NYCDOE mandates 3 report cards be issued each year. Report Cards are distributed in November, March, and June. There is no first quarter report card for Kindergarten. In addition, children should be reading 45 minutes nightly. Please assist us by encouraging your child to join the Public Library and to read daily for pleasure. 3


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School Wide Policies (Page 4 of 4) 13. Lunch Program – LUNCH MONEY IS COLLECTED ONCE A MONTH ONLY. NO MONEY WILL BE ACCEPTED AFTER THE LUNCH COLLECTION DAY. Notices will be sent home informing you of the lunch collection day and the dollar amount owed. 14. Meet the Teacher Night is scheduled for Tuesday, September 20th from 4:30-7:30 p.m. This is an opportunity to welcome families to the school, learn about the Common Core curriculum and student expectations. It is suggested that you attend Meet the Teacher Night to meet your child’s teacher and to learn about the curriculum for the year. This will ensure a successful year for your child. 15. Safety Tips Please read the safety rules listed below so that you can be assured of “A SAFE TRIP TO AND FROM SCHOOL.” a. The corner is the safest place to cross. b. NEVER cross in the middle of the street or from between parked cars. c. Always obey the traffic lights. d. Cross the street briskly and keep your eyes open and your mind alert. e. Watch for turning cars while crossing the street. f. Even if the light is green in your favor, look both ways before stepping off the curb. g. Watch for cars making a left turn. h. Always go directly home when dismissed from school unless you have your parent’s permission to go elsewhere. i. All students must be supervised by an adult in the playground after school. Yours truly, Ms. Natalie L. Perez-Hernandez Principal 4


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Public School 139Q- The Rego Park School 93-06 63rd Drive, Rego Park, New York, 11374 (718) 459-1044 Fax (718) 997-8639 Natalie L. Perez-Hernandez, Principal Stephanie Lazarus, Assistant Principal RE: Procedures on Days with Citywide Emergency Conditions or on Major Storm Days Dear Parent/Guardian: This letter explains the procedures we follow on a day with citywide emergency conditions or a major storm day. The Chancellor will make an announcement to all public schools in the city on whether to close schools or delay their opening. This announcement is made in consultation with other City officials. All authorized delayed openings will result in the regular starting time being two hours later (Please note that, in addition to this two hour delay, all tutoring or test preparation programs will be cancelled, as well as all field trips, all adult and continuing education activities, and all after-school activities – see below.) By 6:00 a.m., the decision is announced on the 311 Information Line and will be posted on the Department of Education website Home Page, in addition to DOE social media outlets and or sign up for text updates Text “nycschools” to 877-877. It will also be announced on the following radio stations in the city: WINS (1010 AM), WCBS (880 AM), WABC (770 AM), WLIB (1190 AM), WADO (1280 AM), WBLS (107.5 FM), WNYE (91.5 FM), as well as the following television stations: WCBS (Channel 2), WNBC (Channel 4), WNYW (Fox Channel 5), WABC (Channel 7), Univision Channel 41, and "NY 1" (Channel 1 on Time Warner Cable television). Major radio news stations, such as WINS (1010 AM) and WCBS (880 AM), should be listened to on portable radios in the event of a major blackout. The school telephone number is: 718-459-1044. Our Parent Coordinator: Nina Lipton can be reached at: 347-563-4461. The regular school hours are: 8:00 a.m. – 2:20 p.m. If there is an authorized delayed school opening the school hours will be: 10:00 a.m. – 2:20 p.m. When there is an authorized citywide school closing or delayed school opening, the following will be cancelled unless the Chancellor makes an announcement to the contrary: all field trips, tutoring or test preparation at the start or at the end of the regular school day, all after-school programs (including Community-Based Organization after-school programs on public school sites), all after-school program transportation (including transportation to after-school programs at Community-Based Organization sites), all Adult and Continuing Education classes, all Young Adult Borough Centers, and all evening GED programs. When there is an authorized citywide delayed school opening, school buses will run, but their arrival times will be delayed by two hours. Morning prekindergarten programs within public schools will also be cancelled. It is expected that when there is a delayed opening, all end of day extra sessions will be cancelled. As a result, all students will be dismissed at the regular time. However, if citywide emergency conditions or a storm worsen, the Chancellor may have to announce an early dismissal. The Chancellor will notify bus services of the earlier dismissal schedule. You should advise your child to tell the teacher if no one will be at home at the time of an authorized early dismissal. You should have plans in place with a relative, friend or neighbor in case your child is released early and you will not be at home to care for him or her. Your child should know of your plans. Please note that you must have listed that relative, friend or neighbor on the school’s “BLUE EMERGENCY CONTACT CARD” because schools are not authorized to release pupils to persons not listed on that card. You may also identify on the card a person or persons who should not have access to your child, as well as indicate the actions you would like the school to take if none of your listed contacts can be reached. The school will follow your recommendations as much as possible. It is important that you make certain that the card is up-to-date. If your child takes a school bus, school staff will remain in school with the bused children until buses arrive for dismissal or until your child is picked up. If you have a child with a disability, you should use your discretion in deciding whether to send him or her to school when there is a delayed opening. If your child has medical or other health issues requiring nursing or other services during the school day, including services requiring a nurse or paraprofessional to ride on the bus, you should consider not sending your child to school. Please be reminded that your child will not be picked up if a nurse or paraprofessional who is required to ride with him or her is not aboard the school bus. Again, contact the 311 Information Line, access our website or the NYC DOE, and listen to the radio or television stations listed above for information. Thank you for your cooperation. Home Page at Sincerely yours, Natalie Perez-Hernandez Principal 5


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School Hours, Dismissal Exits and Attendance Policy P.S. 139Q SCHOOL HOURS Monday – Friday School Year 2016-2017 8:00 am – 2:20 pm Doors open at 7:30 am for Free Breakfast Daily Grade Kindergarten Grade 1 Grade 2 Grade 3 Grade 4 Grade 5 Time In 7:50 am 7:50 am 7:50 am 7:50 am 7:50 am 7:50 am Dismissal 2:00 pm 2:05 pm 2:15 pm 2:15 pm 2:20 pm 2:20 pm Exit Booth Street Ramp Wetherole Street closest to Schoolyard 63rd Drive closest to Wetherole Street 63rd Drive closest to Booth Street 63rd Drive closest to Wetherole Street 63rd Drive closest to Booth Street  Attendance is the key to student achievement and success. Every child is expected to be in school on time each and every day unless they are sick (students should be fever free for 24 hours before returning to school).  100% Class Attendance  Classes with 100% attendance in each grade will be announced  STARS will be placed on the attendance bulletin board  Five (5) Commendation Cards will be given to each class (25 commendation cards are needed for an ice cream party) 6


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Level Grade Level 4 Level 3 Level 2 Level 1 Grading Policy P.S. 139Q Grading Policy 2016-2017 Numerical Grade Grading 100%-95% Exceeds Standards 94%-80% 79%-66% Meets Standards Approaches Standards 65%-below Below Standards Rating Weight Exams and Quizzes Class Work Projects & Book Reports Class Participation Homework Percent 30% 30% 20% 10% 10% 7


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School Year Calendar Public School 139Q 2016-2017 School Year Calendar DAY & DATE Thursday, September 8, 2016 Friday, September 9, 2016 Monday, September 12, 2016 Tuesday, September 20, 2016 Thursday, September 22, 2016 Monday, October 3, 2016 and Tuesday, October 4, 2016 Monday, October 10, 2016 Wednesday, October 12, 2016 Thursday, November 3, 2016 Tuesday, November 8, 2016 Friday, November 11, 2016 Monday, November 14 through Friday, November 18, 2016 Thursday, November 24, 2016 and Friday, November 25, 2016 Monday, December 26, 2016 through Monday, January 2, 2017 Monday, January 16, 2017 Monday, February 20 through Friday, February 24, 2017 Thursday, March 9, 2017 Monday, April 10, 2017 through Tuesday, April 18, 2017 Monday, May 29, 2017 Thursday, June 8, 2017 Monday, June 12, 2017 Monday, June 26, 2017 Wednesday, June 28, 2017 HOLIDAYS, HALF-DAYS, CONFERENCES, SCHOOL CLOSED FIRST DAY OF SCHOOL (Early Dismissal for Kindergarten Students Only - 12:50 p.m.) First Full Day of School for Kindergarten Students Eid al-Adha (schools closed) Meet the Staff at 4:30 – 7:30 p.m. First Parents Association Meeting at 6 :00 p.m. Rosh Hashanah (schools closed) Columbus Day (schools closed) Yom Kippur (schools closed) Parent-Teacher Conferences - Afternoon and Evening (Half-Day for students) Election Day (schools closed for students) (Chancellor’s Conference Day for staff development)) Veteran’s Day observed (schools closed) Open School Week – Parent Event Thanksgiving Recess (schools closed) Winter Recess (including Christmas and New Year’s Day) (schools closed) Dr. Martin Luther King, Jr. Day (schools closed) Midwinter Recess (schools closed) (including Washington’s Birthday and Lincoln’s Birthday observed) Parent-Teacher Conferences – Afternoon and Evening ( Half-Day for students) Spring Recess (including Passover and Good Friday - schools closed) Memorial Day Observed (schools closed) Anniversary Day (schools closed for students) (Chancellor’s Conference Day for staff development) Clerical Day (schools closed for students) Eid al-Fitr (schools closed) LAST DAY OF SCHOOL (*Half-Day for Students) 8


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Arrival and Dismissal Procedures (page 1 of 2) ARRIVAL P.S.139 ARRIVAL and DISMISSAL PROCEDURES Breakfast is served between 7:30 a.m. to 8:00 a.m. in the Cafeteria. The school day begins at 8:00 a.m. In order for us to ensure the safety and security of all students during morning arrival, we ask that you drop your child off at the WETHEROLE STREET entrance. Students must enter the building unaccompanied by an adult, so we can track each student walking through the main corridor. It is very difficult to ensure the security of students when the vestibule is crowded with adults. If your child comes to school via School Bus Service, they will join students in the Cafeteria and be supervised by our School Aides. DISMISSAL 1. At 2:00 pm: Students who take the School Bus home in the afternoon, will be escorted by a school aide to their assigned bus. 2. At 2:00 pm: Kindergarten students will be escorted out of the building by their teachers via the BOOTH STREET EXIT. 3. At 2:05 pm: Grade 1 students will be escorted out of the building by their teachers via the WETHEROLE STREET EXIT (by the upper school yard). 4. At 2:15 pm: Grades 2 will be escorted out of the building by their teachers via the 63rd DRIVE & WETHEROLE STREET EXIT. 5. At 2:15 pm: Grade 3 will be escorted out of the building by their teacher via the 63rd DRIVE and BOOTH STREET EXIT. 6. At 2:20 pm: Grade 4 will be escorted out of the building by their teachers via the 63rd DRIVE and WETHEROLE STREET EXIT. 7. At 2:20 pm: Grade 5 will be escorted out of the building by their teacher via the 63rd DRIVE and BOOTH STREET EXIT. Parents must make arrangements to ensure their child is picked up on time by an adult noted on record (Blue Emergency Card). We kindly ask parents to wait patiently at the appropriate exit. Please do not engage the teachers in conversation during the dismissal process as they must focus all their attention on the students. This will ensure dismissal is organized, efficient and most of all SAFE. LATE PICK UP PROTOCOL Students who are not picked up at their designated dismissal time, will be escorted to the auditorium by their classroom teacher. In order for us to ensure that all students are safe and secure, please adhere to the following protocol when your child is picked-up late: 1. The adult picking up your child must know the class your child is assigned to. 2. The adult picking up your child must present picture identification to the staff member located at the security desk. 3. A staff member will check the Emergency Card to verify the adult is authorized to pick the child up. 4. Once the adult has been verified, they will be asked to sign the Late Pick-Up list. 5. After signing the late pick-up list, the adult will be allowed to enter the auditorium to pick up the child. We recognize this may take extra time however our primary role is to ensure the safety and security of all students. 9


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Arrival and Dismissal Procedures (page 2 of 2) “Window of Security” During the “Window of Security” (7:45 am - 8:15 am & 2:00 pm - 2:30 pm), visitors are not allowed to enter the building. During the “Window of Security”, all staff members are focused on students transitioning throughout the building. If you need to pick up your child prior to the regular dismissal time stipulated above, please make arrangements to arrive at/ or before 1:59 p.m. via the main entrance on WETHEROLE ST. You will be asked to show a valid photo I.D. to the School Safety Agent and sign the School’s VISITOR LOG to gain entry into the building. You then will be directed to proceed to the Main Office, Room 105 in order to sign out your child. Once you have signed your child out, your child’s teacher will be contacted. NOTE: If you are delayed, and thus arrive any time after 1:59 p.m., you will be asked to wait outside until the regular dismissal time to pick up your child. We greatly appreciate your cooperation with the arrival and dismissal protocols so we can ensure all our students are safe and secure during periods of mass transitions. Sincerely, Natalie L. Perez-Hernandez Principal 10


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Cell Phone Policy The Chancellor’s Regulation A-413 permits school-based policies on the use of electronic devices by students. Student Cell Phones and Other Electronic Devices Policy September 19, 2016 In order to ensure a safe environment, enabling communications between children and their families, before and after school, cell phones may be brought to school. Cell phones and electronic devices are to be turned off, and not to be used during the school day. This includes (but not limited to) locations such as outdoor lineup, cafeteria, classrooms, bathrooms, gym, hallways, stairwells, and play yards; as well as during meal service (breakfast and lunch), after school programs, field trips and on all school buses. During Test Administration During test administration, students are not permitted to bring electronics. In 2012, the New York State Education Department established a policy prohibiting cell phones and other electronic devices. On assessment days, students will be asked to turn over any electronic device at the start of the school day. Administration will collect, label and store said items until the end of the day. If any student is found to be in possession of these electronic devices their tests may be invalidated. Confiscation If a student uses an electronic device in violation of school policy, or in a manner that causes disruption to instruction or school activities or programs, staff should direct the student to comply with school rules, and notify administration. Levels of response may include – directive to put the device away, if seen and not used; to confiscation of the device and returned at the end of the day; to confiscation of the device to be picked up by parent. Where applicable, measures will be implemented in a progressive fashion. Subsequent confiscations may result in revocation of privilege of bringing devices to school. Use of Electronics Students who use cell phones, computing devices, and/or portable music and entertainment system in violation of any provision of the DOE’s Discipline Code, the school’s policy, Chancellor Regulation A-413, and/or the DOE’s Internet Acceptable Use and Safety Policy will be subject to discipline in accordance with the guidance interventions and disciplinary responses set forth in the Discipline Code. P.S. 139 is not responsible for stolen, lost or broken phones. Tear-Off -----------------------------------------------------------------------------------------------------------------------I have read the P.S. 139’s Student Cell Phone Policy based on “The Chancellor’s Regulation A-413”. _____________________________________ Student’s Name _____________________________________ Parent’s Signature _____________________ Class _____________________ Date 11


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Community Playground Rules (page 1 of 2) September 14, 2016 Dear Parents: We want to ensure our students are always safe even when they are not under our direct supervision. Therefore, we are asking you to please be vigilant while supervising your children as they play in the yard since there is no security in the school yard after school hours. Ensure that you or an adult over the age of 18, accompany your child in the yard at all times. Please ensure your child does not bring any motorized equipment to the yard and adheres to the school yard rules posted on the gate. Please adhere to the closing time of 6:45 p.m. and evacuate the premise by 7:00 p.m. or when it’s dark for safety reasons. Our custodial staff must lock the gate fifteen minutes before dark. Closing hours will be adjusted in the winter and spring to reflect daylight hours. If you notice any incidents, please contact the New York Police Department or 911. Please see and carefully review the attached list of school yard rules with your child. Sincerely, Natalie L. Perez-Hernandez Principal 12


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Community Playground Rules (page 2 of 2) P.S. 139 COMMUNITY PLAYGROUND RULES  Keep your hands to yourself, and respect each other.  Follow the custodians’ directions when you are asked to leave.  Evacuate the park before the closing time shown on the poster.  Do not bring glass bottles into the playground.  Do not use inappropriate language.  Do not bring pets or animals.  Do not enter any areas that are closed.  Do not throw garbage on the ground. Use the trash cans.  Do not play music.  Do not bring motorized scooters or vehicles, or equipment into the park.  Do not chew gum.  Do not write on any walls, benches, ground, or playground equipment.  Do not climb fences.  Do not break or damage plants/trees.  Do not enter playground if gates are closed, it will be considered trespassing and 911 will be called. 13



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