SESIS

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p. 1

special education student information system project welcome to sesis sesis overview for doe related service providers new york city department of education special education student information system project 1

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sesis overview agenda introduction what is sesis what are its key features and benefits what is the document management feature who will use sesis how will sesis change the way work is performed what functions will related service providers perform encounter attendance where can you go for help how do i get the latest information on sesis new york city department of education special education student information system project 2 22

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introduction the intent of this call is to provide an overview of sesis and how related service providers use the system to perform their daily activities including encounter attendance detailed training materials are also available online including sesis help topics computer-based training modules training guides recorded webcasts and brown bag sessions new york city department of education special education student information system project 3

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what is sesis special education student information system sesis referral evaluation iep current functionality · secure web-based case management system · follows the guidelines outlined in the nycdoe standard operating procedures manual sopm new york city department of education special education student information system project 44

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what are its key features new york city department of education special education student information system project 55

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what are its benefits special education student information system student goals aligned to instructional programs and supports increases time for instruction and services allows immediate access to latest version of documents reduces time spent on administrative tasks provides better collaboration with colleagues and parents during iep development and review process new york city department of education special education student information system project 66

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what is the document management feature allows for the capture and storage of paper documents associated with a student s online record the process for incorporating documents into sesis includes create print the appropriate fax coversheet in sesis fax the documents to the sesis fax number documentation is attached to the student s online record allows staff to view and print documents from one place new york city department of education special education student information system project 77

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who uses sesis principal assistant principals school psychologists school social workers teachers of speech improvement speech pathologists general education teachers special education teachers family workers related service providers contract agencies independent service providers cse staff members cfn staff members supervisors of related service providers central office staff members new york city department of education special education student information system project 88

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how will sesis change the way work is performed sesis helps to standardize current practice staff members must follow the special education workflow examples an initial referral is created and finalized before moving to the social history referral documents are finalized before the assessment planning document and associated assessments are created faxing documents is an integral part of sesis workflow documents need to be faxed into sesis in order to move forward in the workflow example assessments cannot be started until the consent for evaluation has been faxed in compliance timelines are generated by the date work is completed in sesis example the date that an initial request for referral is created is the date that will drive all related timelines new york city department of education special education student information system project 99

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how will sesis change the way work is performed sesis incorporates a new assessment planning process · the assessment planning screen identifies and documents the types of assessments recommended for a student · it is managed by the case manager typically the psychologist · it is a prerequisite to starting evaluation reports in sesis new york city department of education special education student information system project 10 0 1

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how will sesis change the way work is performed each staff member enters their own specific information regarding a student including · present levels of performance · measurable annual goals · reporting progress towards measurable annual goals new york city department of education special education student information system project 11 11

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what functions will related service providers perform in sesis review sesis reports for timelines and compliance manage your sesis caseload create review and finalize assessment reports create measurable annual goals where applicable report progress on measurable annual goals record encounter attendance completed service records schedule future service records document events in a student s event log where applicable fax documents where applicable new york city department of education special education student information system project 12

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getting started in sesis to get started in sesis type the following in your internet address bar https sesis.nycenet.edu/userlogin.aspx log in to the application using your doe outlook login information new york city department of education special education student information system project 13

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getting started in sesis once logged in your sesis homepage will be similar to this new york city department of education special education student information system project 14

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caseload management sesis supports the following caseload management solution students will continue to be first attended in ivr this will set the staff member s caseload in doe legacy systems i.e first attend must be completed before staff can record services in sesis the ivr system will download information to sesis so the system will know which students should appear in providers caseloads this will occur intermittently over the summer and weekly beginning in september 2011 new york city department of education special education student information system project 15 15 5 1

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