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facilities committee final report april 4 2011 facilities committee charge mission to review study and make recommendations regarding the current las facility and surrounding property scope of duty 1 assess the state of the current las building and make recommendations regarding the type and priority of renovations needed over the next 5 years as part of this process committee members shall review and have available to them all prior facility reports including but not limited to the 2002-2003 las facilities report and the 2009 sfc fire engineer report 2 assess and make recommendations regarding the need use and possible generation of income from the 5 kensington road property membership and meetings the committee shall consist of 7 members of the community or as otherwise determined by the committee and approved by the board the committee may seek the input of las and sau 21 administrators any appropriate consultants and members of the public notes shall be taken at each meeting and an initial report to the school board will be expected within 6 months of the committee s first meeting with a follow up report due 6 months later assuming its necessity members of the committee steve carlson co-chair jill munir co-chair steve burns david french robin moyer ratigan christine nelson wayne skoglund 1

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the committee initially conducted a series of meetings and tours to learn about the current status of the property existing issues and plans as well as to familiarize itself with the history leading up to the current state and status activities conducted to obtain this baseline understanding included a tour of las b review of 2002-2003 facilities report and the 2009 sfc fire engineer report c discussions with las personnel d review of jordan institute report dated feb 27,2009 e review of hampton falls energy committee proposal f review of sfc fire and life safety code report dated march 11 2009 g meetings with dan bisson to review prior work as well as ideas and recommendations h tours of the 5 kensington road property to assess current status and options initial information obtained recommendations from 2002-2003 facilities report · the committee believed that the location character of the immediate area historical considerations access and safety considerations weighted heavily in favor of maintaining the existing site for continued school operations the lack of a cohesive core to the building was felt to present significant enough obstacles to school operations that it was deemed appropriate to raze and rebuild some parts of the existing structure as part of any overall facilities plan the committee recommended that additional land adjacent to the school property be obtained as one of the first steps toward addressing facility needs this was believed to be necessary insofar as gym/cafeteria conflicts were repeatedly cited as an area of immediate concern and it was felt appropriate that that the first phase of an expansion program include the construction of new core facilities gym/cafeteria the property at 5 kensington road was purchased on oct 31 2003 the committee felt that a conceptual plan for building a first phase to accommodate a growth in population should be completed by 2006 this was 2 · ·

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based on an analysis of enrollment data that suggested that some program components such as music art gym special education would begin to be restricted or diminished as enrollment got close to the maximum capacity rating of 297 students enrollment at the time of the report was 256 current enrollment is 280 · · the committee strongly endorsed a phased approach the committee recognized the potential for increasing impairment of programming as increased pressure for regular education classrooms relegated special education functions to former storage areas and corridors the gym/cafeteria conflict was already creating scheduling conflicts affecting the entire operation of the school it was therefore suggested that temporary structures be considered to alleviate some of the conflicts even before a building project was undertaken the final recommendation was for a building committee to be appointed to consider the elements of the current structure that would remain as part of the master plan the committee felt it should then be a priority to develop a capital improvement plan that would then focus primarily on those identified elements that would continue to be part of the future of las · highlights from supporting documentation in the 2002-2003 facilities report · original construction of las was undertaken in 1949 expansions occurred in 1964 1967 1974 and 1987 when looking at facility needs it is difficult to rely solely on utilization rates as the rates are not always at 100 a classroom with square footage capacity for 25 students may in fact only be occupied by 20 students a well designed school must be able to accommodate for the larger classes but the space must be looked at as being assigned and scheduled for a class not a number of students i.e 2 first grade classrooms and 2 second grade classrooms are needed not classrooms for 50 students because the distribution of those 50 students will change each year school facilities are generally designed around core spaces administration library gym and cafeteria such spaces are generally in constant use these areas are the first to feel the impact of a growing population and will be the first to have programs impacted · · 3

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· state of nh site capacity requirements elementary ­ 5 acre min plus 1 acre for each 100 students middle school ­ 10 acre min plus 1 acre for each 100 students current las site capacity is 328 students · renovations/repairs identified in 1998 and 2003 that have not yet been addressed health and safety 1974 asbestos floor asbestos floor in gym vent kiln in art room completed as part of life safety upgrades sprinklers process started in2010 to be completed 2013 wiring in k-2 wing traffic/parking concerns well protection replace 2nd floor egress windows ada upgrades bathrooms gym locker rooms parking maintenance roof repairs replace hallway ceiling replace windows in 1949 and 1974 sections of building 4

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program foreign language room health/guidance room undersized classrooms in middle school expand kitchen/replace equipment limited meeting space ad office core space corridors lockers library computer lab nearing maximum capacity k undersized no home economics or industrial technology no specialized space for music instruction choral/instrumental gym/cafeteria maxed out add partition art room upgrade heating and ventilation recommendations from team design 2002 assure that all heating controls are operating properly repair all roof/ceiling insulation systems in the 1949 1964 and 1967 sections of the building install new energy recovery ventilator systems for the gym/cafeteria art and ¾ classrooms install ventilation and exhaust systems for the kitchen and dishwasher room consider a new insulation system for the 1974 addition that does not include insulation installed on the ceiling tiles 5

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electrical recommendations from team design 2002 as part of any major renovation all remaining electric heat should be removed and the double service entrance system should be replaced with a single service entrance with one meter in a room dedicated to electric service only the entire electrical system for the 1949 1964 and 1967 sections of the building should be completely upgraded and replaced as part of any renovation project the basement area under the 1949 building should be stripped of electrical equipment correct the panel board/water pipe code violation in the water softener room replace or reroute and properly support all data cables in the 1949 1964 and 1967 attic spaces provide an integrated intercom/telephone system · program analysis prepared by team design dated oct 2002 state guidelines require a classroom to be a minimum of 900 square feet or 36 square feet per child whichever is greater las has 11 classrooms less than 900 square feet with 4 less than 875 square feet many schools recycle these smaller classrooms into other spaces such as special education resource rooms teacher s rooms office space storage and conference areas when new classrooms are built science lab is undersized by 28 art is undersized by 40 music room should be limited to 25 students and is in need of a storage closet the music room has been moved and this room is now a 3/4 classroom music room remains undersized two classrooms in the middle school are grossly undersized 595 square feet vs required 900 square feet lack of conference space testing areas and storage 6

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kitchen storage is very small for a school this size lack of storage limits buying power of bulk foods gym floor is vinyl composition tile which is a difficult surface for sports activities dual use of the gym and cafeteria impacts programming custodian office is in the electrical room it should have its own space with secured storage area there are many locations in the 1949 1964 and 1967 sections where the ceiling roof insulation system has been compromised allowing a large amount of energy loss to the attic the air handlers designed to provide outside ventilation are not being operated in the 1974 addition the ventilation air handler for the kitchen does not appear to ever have been installed there are many accessibility code compliance issues team design projected a need for 26 general education classrooms by 2020 400 students 2 k classes and 3 classes for grades 1-8 current general education classrooms 17 1 k class and 2 classes for grades 1-8 current enrollment in 2011 is 280 enrollment in 2002 was 257 projected enrollment for 2010 was between 316 and 347 highlights from discussions with judy deshaies · judy deshaies felt that the 1974 addition was the area built most poorly and with the most current issues her recommendation was to tear down the 1974 addition and replace with 2 floors of classrooms in the footprint then add a new gym and a new cafeteria impacts on programming because of space needs include reducing gym classes from twice weekly to once weekly in the lower grades increasing class size for gym and library by combining classes spanish guidance and health classes are on a cart at the time library was also on a cart but has since been restored with a change in computer technology programming · 7

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· judy voiced concerns around a free standing building due to weather supervision during transit integrating the free standing building into emergency situations such as shelter in place lockdown and evacuation double sessions were discussed judy s experience has been that this is rare in elementary schools because of the early start and late end she wanted a second egress from the school to be incorporated into the 5 kensington road property · · highlights from discussions and tours with alan lajoie las facilities director · the hoses that control the heating system are drying out and require a lot of maintenance time to keep working replacement with a direct digital control system would reduce electricity use manpower time and increase comfort and energy efficiency alan sees replacement of the windows as a priority especially in the original building he would like to see smaller windows and lower ceilings-the windows are single paned hard to open and close teachers cannot do and do not meet code for egress exterior brickwork needs repairs ongoing maintenance required ventilation system in 1974 wing has not worked for over 20 years air exchange in a classroom should be at a ratio of 15 cfm per occupant despite several attempts cooling of the second floor continues to be an issue during the last months of school and the beginning month of school carpet in the original building ramp and 1974 addition needs to be replaced with carpet because of asbestos middle school carpet needs to be replaced with tile library needs new carpet · · · · · · lockers in the 1974 addition are rusted and need replacement 8 rusted locker

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· partitions in the bathrooms of the 1974 addition and elementary wing are rusted and need replacement bathrooms need upgrade to meet ada criteria entrance to the old boiler room needs a new door intercom system does not work in all rooms bathroom partition · · · · · · · need storage space for pe locker rooms need renovation access stairs in field would aid in safe transitions during fire drills relocate security alarm from the elementary entrance to the gym to isolate the gym for after hours activities grease traps in the kitchen and dishwasher room are ongoing issues as they are undersized will need asbestos abatement unless the new ones could be put in to bypass the old ones front drive and sidewalk need repaving in a couple of years back paving needs to be done sooner electrical in elementary wing and 1974 wing need upgrading abatement of asbestos tile in original building and 1974 addition including gym kitchen 3/4 hallway 3/4 classrooms art room restrooms in ramped hallway ramp hall elementary hallway electrical room teachers storage closet classrooms 1,2,4,5,6,7,10,11 · · · · · paving additional pictures of school building from tour with alan showing highlighted areas exterior west exposure brick issues carpet damage windows in original wing 9

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highlights from jordan institute report dated feb 27 2009 · energy use intensity e.u.i at las is 57 kbtu/sf a high-performance k-12 school in the northeast should have an e.u.i of 50 or less cost use intensity c.u.i at las is $1.88/sf a high-performance school in the northeast should have a c.u.i of $1.25 or less recommended energy efficiency measures · · · building shell up grades -air sealing -added insulation -new windows · lighting lighting controls -occupancy sensors -daylight controls · heating system upgrades -distribution system retro-commissioning -variable speed circulation pumps -solar dwh system · ventilation system upgrades -energy recovery units mechanical controls upgrades -direct digital control system · highlights from hampton falls energy committee proposal · · the hfec applied for funds from the office of energy and planning through the energy efficiency and conservation block grant program they proposed completing two of the projects from the jordan institute report that they felt would be the least intrusive most cost effective and provide the most energy efficiency heating control system upgrade-direct digital control system to allow for more accurate temperature settings scheduling and the ability to control the building with remote access 10

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· building shell upgrade-roofing and insulation this project did not get funded highlights from the sfc fire and life safety code report dated march 2009 · the upgrades recommended by sfc included installing emergency lighting illuminating exit signs instillation of horn and strobe alarms in all classrooms and bathrooms provide rescue window in art room completed providing fire resistant separations the hourly rating needed will be reduced doors will need to be smoke resistant and will not need automatic door closures if building is protected by a sprinkler system removing unapproved devices that hold doors open completed installing fire rated door assemblies throughout if building is protected by a sprinkler system the hourly rating needed will be reduced doors will need to be smoke resistant and will not need automatic closures · a 3 year life safety upgrade program was started in 2010 to address code deficiencies and to install a sprinkler system information gathered once all background information was reviewed the committee broke the task into 3 workflows · · · infrastructure roofing 5 kensington road property 11

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information gathering tours interviews etc discussion and analysis of available data breakout of tasks into 3 sub groups merrill infrastructure roof initial report ­ roof input infrastructure group activity status report merrill final report ­ roof infrastructure initial report ­ merrill report out to board infrastructure highlights from infrastructure · using a combination of the elements gathered from the facilities tours input from school personnel existing improvement lists and past reports a conjoint analysis was performed to rank order the projects after discussion the projects were then segmented into groups by rank an additional exercise was conducted that parsed the projects into relative cost and difficulty the summary section of this report outlines the final disposition of the exercises each committee member conducted their own pair-wise assessment of each of the tabulated infrastructure items without regard to cost of the remedy all categories of infrastructure were included in this initial analysis · 12

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· the categories used for this analysis were es&h roof exterior land use heating and electrical windows and doors paved areas floors programs effectiveness teaching and student and bathrooms due to the nature of the analysis when the data was combined and statistics run on the output any item with a wide variance was flagged for additional discussion a summary of these items used in this initial analysis is shown here windows and doors entrance to old boiler room exterior brick work old foundation flooring-replace carpet in library esh gym alarm relocation to inside gym repaint exterior programs restore library to full function esh emergency generator support effectiveness-upgrade intercom system replace lockers ¾ wing bathrooms upgrade to ada standards roof original building roof 1987 addition programs-eliminate dual use in gym-add space for functions assembly paved areas front driveway and sidewalk student effectiveness-class size for pe student effectiveness class size computer room bathrooms remove showers renovate space in gym bathrooms paved areas traffic flow improvements roof 1976 addition teaching effectiveness consolidate special programs into separate area programs increase function room sizes to at least 80 of state recommended minimum student effectiveness create space for group projects support effectiveness renovate front office teaching effectiveness add sufficient space to maintain classroom sizes at or above 80 of state recommended minimums roof water leaks south stairwell area exterior brickwork south side of gym roof-water leaks cafeteria food prep area heating and electric replace pneumatic controls exterior brickwork north 1987 addition land use utilize kensington rd sale of assets to fund capital improvements land use utilize kensington rd subdivideutilize upland for school expansion esh sprinkler system heating and electric-computerize heating for central mgmt heating and electric upgrade ventilation and exhaust in kitchen nd land use ­utilize kensington rd for 2 egress th windows and doors upstairs 5 grd rooms windows open from bottom windows and doors replace 1976 nd 1987 wings heating and electrical ventilation in 1976 wing bathrooms-replace partitions nd flooring-replace carpet 2 floor hall room 24 replace with tile heating and electrical a/c in 1987 wing esh grease trap in kitchen windows and doors fire egress windows and doors replace in original wing paved areas steps to back field bathrooms replace elementary partitions exterior brickwork west side of gym 13

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roofing highlights from roofing the roofing assessment and recommendations were completed by steve burns in addition to being a hampton falls resident steve has extensive background and experience in roofing in 1992 steve founded advanced roof management to focus on providing recommendations based on client s needs rather than those of a roofing contractor or material manufacturer arm services are similar to architectural or engineering consulting specializing in large roofing applications with approximately 90 being low slope or flat roof structures this year arm will facilitate the re-roofing of more than 4 million square feet of roof in over 40 projects arm clients include some of the largest retail and commercial properties in the us in the past six years they have begun to work with a number of nh towns and sau s as well as nh and new england area university systems the initial assessment was focused on identifying what current issues existed with the various roofing surfaces as well as what construction and materials were present drawings and measurements were done one each of the wings followed by an analysis of lifetime insulating value and maintenance expectations 14

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the analysis found that there are essentially 3 different roof types with different materials and attributes 1967 wing 1974 addition 1987 addition each of the roof types has its own characteristics and issues including maintenance r-value and replacement costs the recommendations for each section are included in the summary section of this report with an approximate breakdown of annual maintenance costs 5 kensington road property highlights from fact finding activities regarding 5 kensington road · multiple site tours with various members of the development community as well as local tours to assess the current status and review the possibilities for utilization of the property and potentially return some revenue or utility to the district and the town initial review of the property concluded that the property had various issues that currently require upkeep and maintenance and over the course of many months of visiting and assessing the property the site clearly shows signs of additional deterioration · 15

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