Affiliation-Protocol-Document-for-TP

 

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Affiliation-Protocol-Document-for-TP

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Protocols for Affiliating Vocational Training Providers By Sports, Physical Education, Fitness and Leisure Sector Skills Councils (SEPFL-SC) ---------------------------------------------------------------------------------------------------------------------------------- SEPFL-SC Affiliation Protocol Document Version 1.0 Page | 1

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Background The National Skill Development Policy 2009 mandates that NSDC would constitute Sector Skill Councils (SSCs) with following functions: 1. Setting up LMIS to assist planning and delivery of training 2. Identification of skill development needs and preparing a catalogue of skill types 3. Develop a sector skill development plan and maintain skill inventory 4. Developing skill competency standards and qualifications 5. Standardisation of affiliation and accreditation process 6. Participation in affiliation, accreditation, certification 7. Plan and execute training of trainers 8. Promotion of academies of excellence This document has the protocols which exhaustively covers Points 5 and 6 referred to above on affiliation. Page | 2

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Model Built around National Skill Development Policy Guidelines Following model has been built by NSDC interpreting the guidelines issued by National Skill Development policy for the Sector Skill Councils. SSC Responsibility Activity Chart NSQF Other Stakeholders Government Sector Skill Councils National Occupational Standards State Education Boards/CBSE/NIOS /Universities/VTPs NCERT/PSSCIVE/ Universities/VTPS State Education Boards/Private Schools/VTPS State Education Boards/Private Schools/VTPS Ratification/ Approvals Curriculum Design & Development Ratification/ Approvals Courseware Design & Development Setting the guidelines Setting up of training Infrastructure Setting the guidelines/ Train the trainers SSC Assistance & Facilitation SSC enabled Assessors from Industry SSC issues dual certificate along with State Education Boards/ CBSE/ NIOS/ Universities Recruitment of Human Resources OJT/ Industry Visits State Education Boards/ CBSE/ NIOS/ Universities/VTP State Education Boards/ CBSE/ NIOS/ Universities/VTP Assessment Certification SSC on Responsibility Skills only Placement Assistance & Facilitation Page | 3

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Evolution of Competency Based Learning Framework linked to Industry Placement Facilitation Affiliation – Reference to Context Affiliation with respect to this document is a process of establishing competence of any institution delivering training from NSQF level 1 to 10 which is based on National Occupational Standards (NOS) developed by Sports, Physical Education, Fitness and Lesiure Skill Council (SEPFL-SC). The alignment of SEPFL-SC and a training institute VTP/ Education Body through the process of Affiliation will focus on learning and development of the learners impacted by standards, infrastructure, equipment, training resources, pedagogy and trainers so that they are easily employable in the sector. The process is also expected to encourage VTP/Education Body to pursue continual excellence so that they are always in tune with the requirements of the sector. Thus the purpose of Affiliation is to maintain high standards of quality in delivering NOS based vocational training. The purpose of introducing Affiliation for VTPs is to uphold high standard of quality and expectation of the various stakeholders of the VTP system. Some of the salient objectives include:     To assess VTP institutions and their programs that meet defined quality standards To foster excellence in VTP institutions building effectiveness in delivering competency based training To establish framework for continuous improvement and provide opportunity to benchmark with other institutions To facilitate developing professional competency of the learners Institutions Eligible to Affiliate to the Sector Skill Councils 1. Training Organizations/Institutions set up by NSDC funding 2. Training Institutions set up/affiliated by Government a. ITIs/ITCs affiliated to NCVT b. Institutions approved by Councils under Central Government like AICTE c. College/ Institutes affiliated to a University set by Central or State/ UT Government or recognized by UGC Page | 4

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d. Schools / Institutes approved by Central or State Boards of Secondary Education (or equivalent) or Boards of Technical Education. e. Any other institute set up by Central or State/ UT government f. Physical Education Colleges under All India Council of Physical Education 3. Private Training Institutions independently operating in Vocational Space 4. Training institutions set up by private companies to meet the skilled manpower requirement for in-house needs or for the sector 5. Company/Firm/Society/Trust - Any of the above fulfilling any of the following criteria: i. An organization providing training under Apprentices Act, 1961 for last one year from the date of submission of the application. ii. An organization registered in India, conducting business in the domain of skill development & training, having Permanent Income Tax Account Number (PAN) and Service Tax Registration Number and audited accounts of statements at least for last one year. Process of Affiliation The process of affiliation is outlined as under: Independent VTP submits application for affiliation for a NOS based course to SSC NSDC funded VTP/ Govt. affiliated institution submits application for affiliation of a NOS based course to SSC Affiliation Due-Diligence by the SSC as per the scope outlined here in this document Affiliation Sub-Committee of SSC does a cross check of the process followed in due-diligence and evaluates the credibility/ qualifications etc. of the applicant VTP Approval/ Non-Approval of the Affiliation by the Affiliation Sub – Committee The Governing Council is informed of the Affiliation Selection or Rejection Affiliation Process Completed – Affiliated VTP is issued Affiliation Certificate by the SSC and the non-approved ones are sent the regret communication The copy of the Affiliation documents ratified by the Affiliation Sub-Committee is sent to NSDC for information Page | 5

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NOTE: 1. A VTP whether NSDC funded/Government affiliated or non-funded will apply for affiliation to the SSC for a NOS based course pertaining to a specific job role. 2. VTP can affiliate one or more courses to a SSC. VTP can also take affiliation from other SSCs for course pertaining to their sector. 3. SSC will affiliate the institution of the VTP for the NOS based courses that the institution is offering. Structure of this Document The clauses listed in this document can have one of the applicability:  A clause which under common guidelines of NSDC and will be applicable to all – both for affiliating the NSDC funded partner/Government Institution and to a non-NSDC funded partner  A clause which deals with specific requirements of an SSC to affiliate a partner applicable to all – both for affiliating the NSDC funded partner/ Government Institution and a non-NSDC funded partner  A clause in which an NSDC funded Vocational Training Provider (VTP)/ Government Institution is exempted but required to be satisfied by a non-NSDC funded Skill Training Provider. While reading the clause refer to the symbols to get the context of applicability Requirements for Affiliation The requirements for affiliation for a Vocational Training Provider (VTP) are classified into 4 components: Section 1: Institution and Management Profile Section 2: Quality Aspects in Institution Governance Page | 6

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Section 3: Training Operations – Processes Section 4: Performance, Measurement and Improvement SECTION 1: Institution and Management Profile General about the kind of the Institution which can be affiliated GENERAL: The organization which requires affiliation from any of the SSC should have a written mission statement. The mission shall guide establishment of the training management system and the general operation of the organization. The affiliating organization should:  Have clearly defined objectives that are helpful in establishing a vocational training system.  Have documented processes and procedures covering the entire gamut of vocational training including the ones relating to continual improvement of these processes and procedures.  Physically possess the resources or have the documented plan of owning the resources required to run and operate a vocational training system.  Have documented processes for that will help the management to review and analysis the operational processes and procedures.  Have a documented mechanism to ensure the applicability of the processes and procedures to the work that has been outsourced to a third party. SPEFL-SC SPECIFIC REQUIREMENTS  Not Applicable Organization Details / Profile of the Management Team GENERAL: It is important before affiliation that a due-diligence be conducted on the organization (VTP) and the prior experience of the management team. Page | 7

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 Details of the organization applying for the proposal  Proposed organization structure (SBU, SPV, Subsidiary Company etc.)  Prior exposure of the affiliating organization in skill development space  Educational qualification and experience of the management team  Key achievements of the management team/ project team in the area of skill development  The leadership team of the VTP shall establish and follow formal methods to determine the needs and expectations of the interested parties with regard to effective delivery of curriculum and varied development of the students.  Management committee of the VTP shall identify all statutory and regulatory requirements for compliance. The Management committee of the VTP shall:  Involve all members of the Institution in understanding and implementing the mission and quality objectives that are measurable and derived from core training and support processes of the Institution.  Identify and plan for resources necessary for achieving the Institution's objectives.  Communicate to all members of Institution the importance of meeting the requirements of interested parties as well as the applicable statutory and regulatory requirements.  Measure the performance of the Institution in order to monitor the fulfilment of the mission and quality objectives. SPEFL-SC SPECIFIC REQUIREMENTS  Old institutions (2 years or more): The Managements efforts to increase turnover, placements, investments in critical equipment, training of trainers and industry linkages.  New institutions (under 2 years): The Managements efforts to build industry linkages and facilitate placements, investments in critical equipment and training of trainers.  Page | 8

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Responsibility and Authority of the Operational Teams  Head of the VTP (Vocational Training Provider) and Key Personnel Head of Institution may be designated as Director/ Principal. The head of Institution shall be empowered by the management committee to carry out day to day functioning of the Institution. The management committee shall clearly describe the management structure. The head of institution shall decide and implement the processes which support the development and deployment of the VTP system. The responsibility and authority for all personnel involved in key functional areas shall be defined and communicated within the Institution.  Affiliation Coordinator Management committee shall appoint a senior staff member who, irrespective of other responsibilities, shall monitor to ensure that the requirements of these criteria are being implemented. The coordinator shall periodically report to management committee on the compliance of criteria and the need for improvement. The coordinator shall ensure communication within the Institution on the information related to the application and relevance of the criteria in Training and support processes. The coordinator shall liaison with Affiliating SSC. SPEFL-SC SPECIFIC REQUIREMENTS  Affiliation Coordinator and Head of the VTP should be on the payroll of the organisation.  VTPs through affiliation coordinator will share information with SEPFL-SC as on required basis to monitor the performance and quality audit of VTPs.  Page | 9

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SECTION 2: Quality Aspects in Institution Governance  MISSION STATEMENT The Institution's mission shall be documented. This shall be consistent with needs & expectations of interested parties and applicable statutory & regulatory requirements and commitment in delivering excellence.  EXISTENCE OF AFFILIATION MANUAL COVERING THE FOLLOWING The institution applying for affiliation should have an Affiliation Document covering the following aspects:          Background of the Institution Organization Structure Details of other affiliations, if applicable Industry Linkages Profile for senior and middle management Profile of trainers Details of infrastructure, workshop, store etc. Process of internal evaluation Placement cell and its placement record SPEFL-SC SPECIFIC REQUIREMENTS  In addition to the management profile, the details of the promoters will also be furnished.  Process of re-orientation / training of all trainers by SEPFL-SC to deliver the competency based training based on QPs / NOS. The fees will be defined from time to time.  Quality Assurance Document and Mechanism.  All other specific requirements of SEPFL-SC are indicated in the relevant sections of this document in the succeeding paragraphs.  FINANCIAL RESOURCES Page | 10

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The Institution shall provide financial resources which shall be capable of sustaining a sound vocational educational program consistent with its stated mission and objectives for long term stability.  COMPLIANCE TO STATUTORY AND REGULATORY REQUIREMENTS The Institution shall identify and comply with the applicable statutory and regulatory requirements pertaining to the services provided. SECTION 3: Training Operations - Processes  Documented Process for Management of Human Resources  Recruitment guidelines and criteria based on required competencies  Process of reviews to identify competency gaps vis-à-vis requirement in the in-house talent  Training and professional development plan and processes  Maintaining records of qualifications and experience  Motivation and enhancement of self-esteem amongst the staff SPEFL-SC SPECIFIC REQUIREMENTS  Master / Senior Trainer / Trainers / Demonstrators should ideally be a regular employee / on a full time contract / officially deputed for training by the parent company (ies).  Mechanism to train / re-orient the new trainers hired / contracted within 3 months of their joining the institute.  Curriculum  Process of adoption and/or development of curriculum on the basis of QP and NOS developed by the SSC  Review process to gauge the effectiveness of the curriculum developed  Clear demarcation of time to theory and practical as per the criteria set by regulatory bodies  Pedagogy inclusive of time schedule and lesson plan  Process of SME engagement in curriculum design and development  Review process for approval of curriculum by the SSC Page | 11

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SPEFL-SC SPECIFIC REQUIREMENTS  Not Applicable  Courseware and other Documents  Process of adoption and/or development of courseware on the basis of QP and NOS based curriculum approved by SSC.  Following needs to be developed confirming to the requirements mentioned in the NSDC website http://www.nsdcindia.org/quality.aspx  Facilitators Guide (Generic Training Skills)  Trainer Guide  Participant Manuals  Assessment Guides  Participant Feedback forms  Training delivery plan  Review process to gauge the effectiveness of the courseware developed  Process of SME engagement in courseware design and development  Review process for approval of courseware by the SSC SPEFL-SC SPECIFIC REQUIREMENTS  Not Applicable  Teaching process  Time table  Delivery plan  Monitoring and evaluation process of students – continuous assessments, tests, examination etc.  Management of student evaluation records  Lab/ workshop exposure and its linkage to theoretical delivery  Industry visits SPEFL-SC SPECIFIC REQUIREMENTS  Maximum focus will be on hands on practical training to each trainee individually. The record of this will be maintained as evidence clearly identifying time and material used. Page | 12

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 A library of engineering drawings of varying difficulty will be maintained to give max practice experience to trainees.  Training methodology  Training methods  Training aids  Student manual  Additional recommended books if any SPEFL-SC SPECIFIC REQUIREMENTS  Details and quantity of all Instructional material, books and CDs / DVDs.  Use of simulators / audio-visual aids, models, charts, drawings etc.  Availability of a technical library and list of books relevant to the job role(s) applied for affiliation.  Continuous Evaluation  Methodology  Student monitoring on learning  Adequacy and accuracy SPEFL-SC SPECIFIC REQUIREMENTS  Documentation to capture periodic evidence of performance of each trainee of the batch.  Details of corrective action required if any, for each of the trainees of the batch.   Industrial Interface  Engagement of experts from the industry (guest faculty)  Integration of real life problems from industry and exposing it with sample solutions to the students SPEFL-SC SPECIFIC REQUIREMENTS  Evidence of OJT/ Placement linkages with local industry.  Page | 13

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 Student Development  Imparting required soft skills training  Guidance to students on getting placements SPEFL-SC SPECIFIC REQUIREMENTS  Not Applicable.   Admissions  Printed brochure/ prospectus covering o Documented policy and procedures for admissions o Concessions policy  Process of keeping safe custody of students documents  Student agreement with the institution at the time of admission SPEFL-SC SPECIFIC REQUIREMENTS  VTP should have evidence of a structured mobilisation and screening strategy.  The VTP should have a well thought out student counselling strategy / services of a good counsellor.   Learning Environment  Classroom and lab aesthetics and ambience 1. Illumination levels 2. Ventilation requirements 3. Housekeeping and cleanliness 4. Weather protected 5. Noise control SPEFL-SC SPECIFIC REQUIREMENTS  Not Applicable  Infrastructure  Land and building requirements  Working space requirements  Sizes of classrooms, labs and workshops  Associated facilities like safe drinking water, power backup etc.  Transport facilities, if applicable Page | 14

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SPEFL-SC SPECIFIC REQUIREMENTS  Evidence of sanctioned power load and availability of adequate power back to run the machines.  Ownership / lease documents of the institute building showing evidence that the institute will / is being used as a training institute, supported by evidence of payment of the last electricity bill.  Photographs of the shop floor with equipment and space available for training.  Documentary evidence of procurement, lease or loan of all critical equipment required for the job role(s).   Health and safety  Staff training on crisis handling  Equipment required for covering indoor and outdoor emergencies  Fire safety  Health policy including collection of required medical record of staff and students SPEFL-SC SPECIFIC REQUIREMENTS  The institute should have adequate health and safety equipment for the job role(s) applied for including fire safety equipment and first aid. The staff should be trained in first aid and use of the safety equipment. SECTION 4: Performance Measurement and Improvement  General  Identification of suitable indicators to monitor and measure performance such as: o Trade Learning progress o Workshop upkeep and modernization o Health and safety incidences o Feedback from employers o Trend of employability and placement record SEPFL-SC SPECIFIC REQUIREMENTS  Mechanism to capture constructive feedback from the students for the improvement of the institute. Page | 15

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