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2010 manhattan housing authority annual report making housing affordable manhattan housing authority p.o box 1024 300 n 5th street manhattan ks 66505-1024

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manhattan housing authority executive director s remarks on behalf of the board of commissioners staff and residents of the manhattan housing authority i am pleased to present this annual report for our agency the manhattan housing authority remains a high performing agency with exceptional ratings in the section 8 management assessment program semap the public housing assessment system phas scores are increasing and through the hard work of dedicated staff the program has made great strides in progressing toward the high performing rating the manhattan housing authority strives to make a difference in the community we serve through collaboration with other agencies in the community dedicated staff and volunteers we are able to ease the burden for individuals and families that have been hard hit by the great recession it is also through the support and guidance of the seven individuals appointed by the mayor and city commission of manhattan to serve on the board of commissioners that we are able to manage and administer our programs effectively these individuals serve without compensation and are charged with charting the direction of the agency acting as advocates for local affordable housing programs ensuring fiscal integrity and adopting policies that govern the housing authority each year it is with renewed determination that the housing authority strives to meet its challenges head on confident in our ability to achieve what must be achieved to provide decent safe and affordable housing to income eligible residents of the manhattan community in an efficient ethical and professional manner the coming years will present many challenges to meet our mission with the promise of funding cuts forthcoming however we will adjust our sails and move forward continuing to provide a much needed commodity affordable housing in our community our board and staff remain dedicated to our mission and we are proud to share the highlights of 2010 in this year s annual report joann r sutton phm hcvs 1

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manhattan housing authority highlights ­ 2010 the past year was both eventful and productive for the manhattan housing authority below are some highlights of housing authority achievements in 2010 allocated and expended all american recovery and reinvestment act funds by fye 12/31/10 completed four major capital improvement projects in four public housing communities brought all units in compliance with the city of manhattan rental inspection program requirements increased expendable fund balance operating reserve to 6.38 months increased reserve level in section 8 hcv program administrative fees completed independent audit for fye 12/31/09 with no findings completed khrc compliance reviews for the gardens at flint hills and fhi improvements lihtc properties with no findings awarded $100,000 in tbra funds through khrc completed utility allowance review for public housing and section 8 hcv programs revisions approved by board of commissioners applied for section 8 hcv and public housing family self-sufficiency coordinator funding applications pending as of 12/31/2010 applied for family unification program fup section 8 hcv funding application pending as of 12/31/2010 participated in various community events to increase awareness of mha programs reviewed and revised various policies as necessary for all programs including the schedule of charges for tenant caused damages for public housing and lihtc programs one strike drug and criminal offense policies for section 8 hcv and public housing programs held block party events for all public housing and lihtc residents 2

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manhattan housing authority administrative staff mandy thomas assistant exec director patrick o neil billye guliford spec projects manager/hr section 8 coordinator crystal borhani public housing manager michelle speicher lihtc property manager shauna blankenship housing inspector jolynn colberg customer service rep brittany cunningham work study the administrative staff pictured of the manhattan housing authority is responsible for carrying out the day-to-day operations of the housing authority in an efficient ethical and professional manner these duties include meeting the housing authority s mission of providing decent safe and affordable housing to incomeeligible persons in the manhattan community through three core programs public housing section 8 housing choice voucher hcv and low income housing tax credit lihtc in the pages of this report you will find descriptions of each of the housing authority s programs and an overview of their activities in 2010 along with statistical and demographic information about the families assisted by each program the maintenance staff pictured on the following page of the manhattan housing authority works tirelessly to ensure the public housing properties we own and operate and the lihtc communities we manage remain in a decent safe and secure condition for our residents their efforts also protect the public s investment in our affordable housing programs also included is an overview of the activities undertaken by the maintenance department in 2010 3

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manhattan housing authority maintenance staff michael wilhoite facilities supervisor dustin nelson housing technician maintenance ­ 2010 activity ph units prepped for occupancy lihtc units prepped for occupancy ph unit work orders completed lihtc unit work orders completed preventive maint work orders ph annual insp work orders lihtc annual insp work orders ph non unit work orders lihtc non unit work orders ph emergency work orders lihtc emergency work orders total for year 58 27 1114 483 435 146 35 147 23 77 16 month avg 5 2 93 40 36 12 3 12 2 6 1 pat andel maintenance worker ii duane sells maintenance worker ii perry stevenson maintenance worker i marvin rhodeman maintenance worker i julius beall custodian eve moore custodian in addition to the activities listed in the table above other 2010 projects included replacement of fencing at hudson circle replacement of door locks and shower valves at carlson plaza monitoring of all maintenance related contracts and preparing requests for proposals for regular maintenance contracts maintenance staff was essential to completing american recovery and reinvestment act arra capital fund projects by assisting administrative staff with preparing requests for proposals and by assisting contractors on site during construction 4

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board of commissioners the manhattan housing authority is governed by a seven member board of commissioners which is appointed by the mayor and city commission of manhattan commissioners volunteer to serve their community by serving on the housing authority s board and are greatly appreciated for their efforts pictured left to right top row eileen meyer board chair ida jane leupold vice chair bob strawn city commission liaison bottom row randy stitt phil anderson jan galitzer lorenza lockett 5

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american recovery and reinvestment act of 2009 the american recovery and reinvestment act arra of 2009 provided the manhattan housing authority with $468,163 in additional capital fund program revenue for improvements to public housing properties the use of arra funds was closely monitored by the department of housing and urban development hud in accordance with the stringent obligation expenditure and reporting requirements of the act with the help of dedicated staff of the housing authority and the hud field office in kansas city ks and the support of the manhattan housing authority board of commissioners we are proud to say that all funds received from the recovery act were expended on time in an ethical and professional manner and utilized to the maximum benefit of our communities and our residents these funds allowed several capital improvement projects to be completed in 2010 projects funded from arra will benefit the residents of the manhattan housing authority s public housing communities for years to come and because these projects were awarded to local contractors these funds have been kept at work in our local economy the use of arra funds assisted in the creation of four jobs and the retention of seven jobs in our local area the chart below shows projects completed with arra funds in 2010 $77,402.00 16.5 $1,209.74 0.3 $228,565.36 48.8 hvac hw heaters hudson circle pottawatomie court $102,480.90 21.9 electrical upgrades baehr place siding guttering hudson circle pottawatomie court replace roof carlson plaza $58,505.00 12.5 carlson plaza replace trash comp 6

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manhattan housing authority public housing lihtc communities the manhattan housing authority owns and operates five 5 public housing communities and also manages one 1 low income housing tax credit lihtc community the gardens at flint hills in addition to one 1 community which is both lihtc and public housing flint hills improvements inc which are owned by the manhattan area housing partnership mahp there are a total of 307 rental units in these communities the housing authority is committed to providing a decent safe and affordable place to call home for income qualified individuals and families in our area public housing communities pottawatomie court 1 2 3 4 br 28 units hudson circle 1 2 3 4 br 19 units apartment towers 0 1 br 87 units carlson plaza 1 br 47 units baehr place 1 2 3 br 20 units lihtc communities the gardens at flint hills 2 3 br 48 units flint hills improvements inc 1 2 3 4 br 48 units 7

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manhattan housing authority residents participants the opportunity for affordable housing provided by the housing authority s programs makes a profound difference in the lives of many not only by those directly receiving housing assistance but also by their families friends and the greater manhattan community when an individual or family has a decent safe and affordable place to live they gain the stability security and dignity that come from having someplace they can truly call home the residents of our public housing and lihtc communities and the participants of our section 8 housing choice voucher program are a diverse group they include elderly and disabled residents with fixed incomes students who are able to complete their college degree because they have affordable housing and working single and twoparent families who could not otherwise afford to rent or own a home within manhattan the information on the following pages will provide a clearer picture of the statistical break down of those assisted by the housing authority however we know that the residents and participants of our programs are much more than what can be described by charts and graphs they are all unique individuals who help to make working for the housing authority a special and rewarding task we would like to thank all of our residents and program participants for helping to make 2010 a great year 8

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manhattan housing authority programs program activity public housing units are owned and operated by the housing authority utilizing operating subsidy and capital fund grants from the department of housing and urban development hud as well as rental revenue to maintain the units and to pay administrative costs applicants must meet income guidelines and other criteria to be admitted to a public housing unit residents choose between income-based rent approximately 30 of the monthly adjusted household income or a flat rent which is set by the housing authority the wait time for public housing is generally 3 ­ 6 months public housing ­ 2010 activity vacancy rate offer letters sent lease ups excluding transfers lease terminations notice of lease/prog violations move in inspections move out inspections applicants on 1 br waiting list applicants on 2 br waiting list applicants on 3 br waiting list applicants on 4 br waiting list monthly avg rounded total for year n/a 8.1 237 20 57 5 13 1 72 6 65 5 50 4 n/a 32 n/a 25 n/a 14 n/a 4 section 8 housing choice voucher hcv is a hud-funded program which allows participants to rent privately owned units while receiving a monthly subsidy which is paid directly to the landlord to assist with rent the housing authority assisted an average of 175 section 8 hcv families each month in 2010 the section 8 hcv program income guideline is 50 of the area median income the lowest of any housing authority program section 8 hcv also has the longest waiting list time with approximately a one 1 year wait for assistance section 8 hcv ­ 2010 activity total funding utilization program participants offer letters sent lease ups excluding transfers terminations of assistance notice of program violations initial inspections annual inspections reinspections applications on waiting list total for year n/a n/a 50 24 22 98 45 155 80 n/a monthly avg rounded 98 175 4 2 1 8 4 13 7 342 9

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manhattan housing authority programs program activity low income housing tax credit lihtc developments are public/private ventures which utilize state allocated tax credits to encourage private investment in affordable housing lihtc units are required to have below-market rents to ensure their affordability to lower-income families the manhattan housing authority manages the gardens at flint hills and flint hills improvements inc under a management contract with manhattan area housing partnership mahp the property owners monthly avg low income housing tax credit rounded activity total for year vacancy rate n/a 10.7 offer letters sent 132 11 lease ups excluding transfers 34 3 lease terminations 5 0 evictions 12 1 notice of lease/program violations 45 4 move in inspections 42 3 move out inspections 36 3 tenant-based rental assistance tbra funds are awarded by the kansas housing resources corporation through a grant process tbra funds provide eligible applicants with security and utility deposit assistance and are available to all members of the community who meet eligibility requirements recipients are not required to be a part of other housing authority programs the housing authority has received over $1 million in tbra funds since 2000 tenant based rental assistance activity total for year households assisted 217 security dep assistance provided $105,285 utility dep assistance provided $14,954 total assistance $120,239 applications taken 364 monthly avg rounded 18 $8,874 $1,246 $10,020 30 section 8 hcv family self-sufficiency fss is a voluntary program available to participants of the section 8 hcv program participants set goals that will assist them in working toward self-sufficiency when the amount of a participant s earned income increases funds are placed in an escrow account on their behalf when the participant has achieved their goals they graduate from the program and are awarded the escrow funds they have earned and can use the funds any way they choose monthly avg section 8 hcv family selfsufficiency rounded activity total for year contracts of participation signed 11 1 active participants 17 12 participants earning escrow 8 3 total escrow funds all participants $3,495 $291 10

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public housing program resident demographics 2010 racial composition the statistics on the following pages represent a snapshot of the housing authority s program participants on 12/31/2010 19 .5 26 head of household 3 78 white african american indian/alaskan native other female male 74 elderly disabled comparison 31 disabled elderly 54 elderly disabled non elderly or disabled 9 6 household composition 3 2 31 single w dependents single w/o dependents couple w dependents couple w/o dependents 64 11

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public housing program resident demographics 2010 head of household by age 25 10 17 time on program 7 1 53 20 24 11 15 18-29 50-59 30-39 60 40-49 16 1-3 years 6-10 years 16-20 years 4-5 years 11-15 years 21 years 15 11 1 2 4 3 3 primary source of income 29 soc sec work no income child support tanf unemployment pension non wage soc sec dis 32 monthly rent 5 18 2 13 9 50 $50 99 $100 199 $200 299 $300 399 $400 499 29 24 $500 12

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section 8 housing choice voucher program participant demographics 2010 racial composition 3 head of household 12 .01 20 77 white african american indian/alaskan native other female male 88 elderly disabled comparison 57 30 disabled elderly 5 elderly disabled non elderly or disabled 7 household composition 8 1 53 single w dependents single w/o dependents couple w dependents 38 couple w/o dependents 13

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section 8 housing choice voucher program participant demographics 2010 head of household by age 24 time on program 1 51 15 13 19 7 21 5 11 18-29 50-59 30-39 60 40-49 33 1-3 years 6-10 years 16-20 years 4-5 years 11-15 years 21 years primary sources of income 1 1 4 10 8 4 28 soc sec work non-wage tanf child support own business pension soc sec dis unemployment 11 32 monthly participant portion of rent 18 3 8 2 14 50 $50 100 $101 200 $201 300 $301 400 $401 500 $501 600 $601 11 18 26 14

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