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Warwickshire Education Services Dunchurch Infant School and Nursery E-Safety Policy Summer Term 2015


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E-Safety Policy E-Safety encompasses Internet technologies and electronic communications such as mobile phones as well as collaboration tools and personal publishing. It highlights the need to educate pupils about the benefits and risks of using technology and provides safeguards and awareness for users to enable them to control their online experience. The school’s e-safety policy operates in conjunction with other policies including: Student Behaviour, Bullying, Curriculum, Data Protection and Security. This policy has been adapted from the Warwickshire ICT development service’s core E -safety policy which was strongly influenced by the work of the Kent E-safety team, the SWGfL E-safety policy as recommended by the 360 Degree safe E-safety tool, and based on advice given by the Metropolitan police. End to End e-Safety E-Safety depends on effective practice at a number of levels:  Responsible ICT use by schools including all staff and pupils, as well as parents, governors and advisers; encouraged by education and made explicit through published policies. Sound implementation of e-safety policy in both administration and curriculum, including secure school network design and use.   Safe and secure broadband protection including effective filtering and monitoring.  National Education Network standards and specifications. Dunchurch Infant School E-Safety Policy Writing and reviewing the e-safety policy The e-Safety Policy is part of the School Development Plan and relates to other policies including those for ICT and for child protection.   The schools e-safety Co-ordinator is Suzanne Marson Our e-Safety Policy has been written by the school, building on the Warwickshire ICT Development Service e-Safety Policy and government guidance. It has been agreed by the senior management and has been approved by governors. Parents can access the policy via the school website. page 2 May 2012


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Teaching and learning Why Internet use is important   Internet use is part of the statutory curriculum and is a necessary tool for learning. The Internet is an essential element in 21st century life for education, business and social interaction. The school has a duty to provide pupils with quality Internet access as part of their learning experience. The purpose of Internet use in school is to raise educational standards, to promote pupil achievement, to support the professional work of staff and to enhance the school’s management information and business administration systems. Pupils use the Internet widely outside school and will need to learn how to evaluate Internet information and to take care of their own safety and security when using the internet.   How Internet use will enhance learning   The school Internet access will be designed expressly for pupil use and will include filtering appropriate to the age of pupils. Pupils will be taught what Internet use is acceptable and what is not and given clear objectives for Internet use. Internet access will be planned to enrich and extend learning activities. Staff will guide pupils in on-line activities that will support the learning outcomes planned for the pupils’ age and maturity. Pupils will be educated in the effective use of the Internet in research, including the skills of knowledge location, retrieval and evaluation of content.     Children are taught to evaluate the content of materials they access online and are guided to validate the accuracy of the material. If staff or pupils discover unsuitable sites, the URL (address), time, date and content is reported to Ian Dewes / Suzanne Marson. Children are taught how to flag unsitable websites or images that they may encounter. The school will ensure that the use of Internet derived materials by staff and by pupils complies with copyright law.   page 3 May 2012


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Managing Internet Access Information system security    The security of the school information systems will be reviewed regularly by Launch ICT and Exa Networks through our subscription to the web server. Virus protection will be installed and updated regularly by Launch ICT and Exa Networks through our subscription to the web server. The school uses broadband provided by Exa Networks and Launch ICT who provide appropriate firewall protection and filters. Portable media may not be taken out of school without specific permission. Unapproved system utilities and executable files will not be allowed in pupils’ work areas or attached to e-mail. Files held on the school’s network will be regularly checked by Launch ICT. Only school equipment is connected to the schools wireless broadband. Only approved members of staff have access to the school networks administrator codes and passwords.      E-mail  Pupils may only use approved e-mail accounts on the school system. This will only take place in lessons where children are taught how to use e-mail, pupils will not access e-mails within school at any other time. Pupils must immediately tell a teacher if they receive offensive e-mail. Pupils must not reveal personal details of themselves or others in e-mail communication, or arrange to meet anyone without specific permission. Use of words included in the Policy Central ‘banned’ list will be detected by Exa Networks and logged. Access in school to external personal e-mail accounts may be blocked. Members of staff use a school e-mail address rather than a personal address when e-mails sent are related to school matters.      page 4 May 2012


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 E-mail sent to external organisations should be written carefully in the same way as a letter written on school headed paper. The forwarding of chain letters is not permitted.  Published content and the school web site   The contact details on the Website are the school address, e-mail and telephone number. Staff or pupils personal information will not be published. The Website will comply with the school’s guidelines for publications including respect for intellectual property rights and copyright. Publishing staff and pupil’s images and work    Photographs that include pupils will be selected carefully Pupils’ full names will not be used anywhere on the Web site or social media sites, particularly in association with photographs. Written permission from parents or carers will be obtained when children start the school, before photographs of pupils are published on the school Web site or social media sites. Permission slips are located in the school office. Images of staff will not be published without consent.  Social networking and personal publishing   Access to social networking sites and newsgroups will be blocked within the school network. Pupils and staff are advised never to give out personal details of any kind which may identify them or their location. Examples would include real name, address, mobile or landline phone numbers, school, IM address, e-mail address, names of friends, specific interests and clubs etc. Pupils and parents will be advised that the use of social networking spaces outside school may be inappropriate for primary aged pupils. Pupils and staff are advised not to place personal photos on any social network space. They should consider how public the information is and consider using private areas. Advice will be given regarding background detail in a photograph which could identify the student or his/her location e.g. house number, street name, school or shopping centre.   page 5 May 2012


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 Teachers’ official blogs or wikis should be password protected and run from the school website. Teachers are advised not to run social network spaces for pupils or to accept pupils or parents as friends on social networking sites. Pupils and staff are advised on security and encouraged to set passwords, deny access to unknown individuals and instructed how to block unwanted communications. They are encouraged to invite known friends only and deny access to others. Guides for staff relating to use of Social Networking sites can be found in the Staffroom. Pupils and staff are advised not to publish specific and detailed private thoughts. The school is aware that bullying can take place through social networking especially when a space has been setup without a password and others are invited to see the bully’s comments.    Managing filtering    The school works in partnership with Launch ICT and Exa Networks to ensure filtering systems are as effective as possible. Teaching staff check the suitability of websites before using them in lessons with children. If staff or pupils discover unsuitable sites, the URL, time and date must be reported to Ian Dewes who will block access to the website if necessary. Where search engines are to be used with children present, teachers will have checked the results that are likely to appear in advance. Regular checks are made to ensure that the filtering methods selected are appropriate, effective and reasonable. Any material that the school believes is illegal will be reported to appropriate agencies such as CEOP.    Managing videoconferencing The equipment and network  All videoconferencing equipment in the classroom must be switched off when not in use and not set to auto answer.    IP videoconferencing should use the educational broadband network to ensure quality of service and security rather than the Internet. Equipment connected to the educational broadband network should use the national E.164 numbering system and display their H.323 ID name. External IP addresses should not be made available to other sites. page 6 May 2012


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  Videoconferencing contact information will not be put on the school web site. School videoconferencing equipment will not be taken off school premises without permission. Use over the non-educational network cannot be monitored or controlled. Users  Pupils will not make or answer a videoconference call. This will only be carried out by a Teacher.    Any lessons involving videoconferencing will be supervised by a Teacher at all times. Permission from parents will be sought if a lesson requires videoconferencing. Unique log on and password details for the educational videoconferencing services will only be issued to members of staff and kept secure. Content  When recording a lesson, written permission will be given by all sites and participants. The reason for the recording must be given and the recording of videoconference should be clear to all parties at the start of the conference.   Recorded material shall be stored securely. If third-party materials are to be included, check that recording is acceptable to avoid infringing the owners’ Intellectual Property Rights (IPR). Establish dialogue with other conference participants before taking part in a videoconference. If it is a non-school site it is important to check that they are delivering material that is appropriate for your class.  Managing emerging technologies  Emerging technologies will be examined for educational benefit and a risk assessment will be carried out before use in school is allowed.  Mobile phones will not be used by pupils or staff during lessons or formal school time. Children are not to bring mobile phones into school. The school will regularly investigate cellular wireless, infra-red and Bluetooth communication. Staff will only use a school phone where contact with parents is required.   page 7 May 2012


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Protecting personal data   Personal data will be recorded, processed, transferred and made available according to the Data Protection Act 1998. Any records or documents containing personal details relating to pupils (e.g. school reports) will only be kept on a secure encrypted memory stick. Policy Decisions Authorising Internet access      The school will maintain a current record of all staff and pupils who are granted Internet access. All users must read, sign and abide by the ‘Acceptable ICT Use Policy’ before using any school ICT resource. Access to the Internet will be by adult demonstration with directly supervised access to specific, approved on-line materials. Parents are informed that pupils will be provided with supervised Internet access. Parents receive a copy of their child’s ‘Acceptable ICT Use Policy’ in September when the child brings in home following their E-safety lessons in September. Assessing risks  In common with other media such as magazines, books and video, some material available via the Internet is unsuitable for pupils. The school will take all reasonable precautions to ensure that users access only appropriate material. However, due to the international scale and linked nature of Internet content, it is not possible to guarantee that unsuitable material will never appear on a school computer. Neither the school nor WCC can accept liability for the material accessed, or any consequences of Internet access. The head teacher will ensure that the e-Safety Policy is implemented and compliance with the policy monitored. The use of computer systems without permission or for inappropriate purposes could constitute a criminal offence under the Computer Misuse Act 1990. Methods to identify, assess and minimise risks will be reviewed regularly.    Community use of the Internet  The school will liaise with local organisations (Owls club) to establish a common approach to e-safety. page 8 May 2012


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 The school will be sensitive to Internet related issues experienced by pupils out of school, e.g. social networking and gaming sites, and offer appropriate advice. Communications Policy Introducing the e-safety policy to pupils     Rules for Internet access are posted in all networked rooms. Pupils are informed that Internet use will be monitored. Pupils will be introduced to and taught e-safety in curriculum lessons to raise the awareness and importance of safe and responsible internet use both in school and at home. Instruction in responsible and safe use should precede Internet access. .Staff and the e-Safety policy     All staff are given the School e-Safety Policy and its importance explained. Staff are aware that Internet traffic can be monitored and traced to the individual user. Discretion and professional conduct is essential. All staff will read and sign the schools Acceptable ICT Use Policy. Staff development in safe and responsible Internet use and on the school e-Safety Policy will be provided regularly and as required. Enlisting parents’ support    Parents’ attention is drawn to the School e-Safety Policy in newsletters, the school brochure and on the school Website. Internet issues will be handled sensitively to inform parents without alarm. A partnership approach with parents is encouraged. This could include parents’ evenings with demonstrations and suggestions for safe home Internet use. Advice on filtering systems and educational and leisure activities that include responsible use of the Internet will be made available to parents.  Unsuitable / Inappropriate activities when using the school network  Users shall not visit internet sites, make, post, download, upload, data transfer, communicate or pass on material, remarks, proposals or comments that contain or relate to: page 9 May 2012


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             Child sexual abuse images Promotion or conduct of illegal acts e.g. under child protection, obscenity, computer missuse and fraud legislation Criminally racist material Pornography Promotion of any kind of discrimination Promotion of racial or religious hatred Threatening behaviour, including promotion of physical violence or mental harm Using systems, applications, websites or other mechanisms that bypass the filtering or other safeguards employed by Launch ICT or Exa Networks Revealing or publicising confidential information Creating or propagating computer viruses or other harmful files Online gambling Cyber bullying Any other information which breaches the integrity of the ethos of the school or brings the school into disrepute Cyberbullying    Cyber bullying (along with other forms of bullying) will not be tolerated in school All incidents of cyberbullying reported to school will be recorded Sanctions for cyberbullying or misuse of the school ICT system may involve: o interview/counselling by a senior member of staff o informing parents or carers o loss of playtimes o removal of Internet or computer access for a period of time o the police will be contacted if a criminal offence is suspected Handling e-safety complaints       Complaints of Internet misuse will be dealt with by a senior member of staff Any complaint about staff misuse must be referred to the Head Teacher who should use the agreed WCC procedures. Complaints of a child protection nature must be dealt with in accordance with school child protection procedures. If any apparent or actual misuse appears to involve illegal activity then the school will report the incident to the local authority and the Police. Pupils and parents will be informed of the complaints procedure. Parents and pupils will need to work in partnership with staff to resolve issues. page 10 May 2012



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